Attachment 2 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Vehicle Corrosion Control, Body Work & Painting Services (DET 1)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Vehicle Corrosion Control & Body Work Services, as defined in this PWS.

1.2 Background: The Vehicle Maintenance section at the 200th RED HORSE Squadron is seeking to have corrosion control and body work performed due to an aging fleet of vehicles, lack of facilities, lack of tools necessary and authorization to perform such work.

1.2.1 Definitions:

1.2.1.1 Vehicle: Pertains to Semi-Truck (Tractor), Semi-Trailer and Pick-up Trucks.

1.2.1.2 Heavy Equipment: Pertains to Rubber Wheeled, Steel Tracked and Steel Drum Equipment.

1.3 Period of Performance (PoP): The Period of Performance shall be 1 Base Year of 12 months.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

Solicitation W50S8R-20-R-0031 Attachment 2: Performance Work Statement

Dated 30 July 2020

1.4.3 “Reserved”.

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0830 - 1630 on Monday through Friday, except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1 “Reserved”

1.4.4.2 ”Reserved”

1.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 “Reserved”

1.4.5.2 “Reserved”

1.4.5.3 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel

Solicitation W50S8R-20-R-0031 Attachment 2: Performance Work Statement place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.4 “Reserved”.

1.4.5.5 “Reserved”.

1.4.5.6 AT Level 1 Awareness Training (AT): All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete Level 1 AT within 14 calendar days after contract start date and within 14 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the KO within 14 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html .

1.4.5.7 “Reserved”.

1.4.5.8 “Reserved”.

1.4.5.9 “Reserved”.

1.4.5.10 “Reserved”.

1.4.5.11 “Reserved”.

1.4.5.12 “Reserved”.

1.4.5.13 “Reserved”.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated.

1.4.6.1.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-

Solicitation W50S8R-20-R-0031 Attachment 2: Performance Work Statement

Dated 30 July 2020 http://jko.jten.mil/courses/atl1/launch.html keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 “Reserved”.

1.4.7 “Reserved”.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 “Reserved”.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The

Solicitation W50S8R-20-R-0031 Attachment 2: Performance Work Statement contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 “Reserved”.

1.4.13 “Reserved”.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 “Reserved”.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

Solicitation W50S8R-20-R-0031 Attachment 2: Performance Work Statement

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau

Solicitation W50S8R-20-R-0031 Attachment 2: Performance Work Statement

OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: NONE.

3.2 Materials: NONE.

3.3 Equipment: NONE.

3.4 Services: NONE.

3.5 Utilities: NONE.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 “Reserved”.

5.0 Requirements:

5.1 Contractor shall propose a schedule for accomplishing all vehicles listed in Table 1 by the end of the 12 month period within 14 days of contract award. Only one vehicle shall be at contractor facility at any given time. The proposed schedule will be approved by the COR and utilized for vehicle delivery. Any changes to the schedule shall be approved by the contracting officer. Only exception shall be procurement of any parts required for replacement that are beyond the control of Contractor; however, this should be immediately brought to COR and Contracting Officers attention Example: Parts on backorder from a third party.

Solicitation W50S8R-20-R-0031 Attachment 2: Performance Work Statement

5.1.1 Vehicle Delivery: The Government will transport all vehicles from the 200th RED HORSE Squadron to the respective Contractor’s location and picked up upon completion of services.

5.1.2 Vehicle Delivery Schedule: The Government will transport one vehicle at a time on a rotational basis to the respective Contractor’s location. Once a vehicle is completed, another vehicle will be transported for services while transporting the completed vehicle back to the 200th RED HORSE Detachment Squadron until all vehicles have been completed.

5.1.3 Notification: The Government will require at least three (3) days notification from contractor for the coordination of rotating vehicles.

5.1.4 Proper Control of Government Furnished Equipment and Property: The Government will require proper control of inventory and accountability of furnished vehicles by the Contractor’s signing of AF Form 1297 hand receipt, supplied by COR.

5.1.4.1 Government and Contractor will both maintain a copy of signed AF Form 1297.

5.2 Vehicle Preparation: The Contractor shall prepare each vehicle for painting to ensure removal of all stencils, reflective tape, lettering and markings.

5.2.1 Remove all visible rust from framework, rims, and body of each vehicle.

5.2.1 Disassemble components as required to perform corrosion control/paint.

5.2.1.3 Strip/scuff topcoat of vehicles to ensure proper adhesion of paint.

5.2.1.4 Replace areas of corrosion with Original Equipment Manufacturer parts and materials that are beyond repair.

5.2.1.5 Mask instruments, machined surfaces, engine, alternator assemblies and electrical/electronic components to protect from overspray.

5.2.2 Finishes: The Contractor shall paint equipment to ensure professional appearance that meets the standards set in TO 36-1-191 (attached). Finish shall be clear of all blemishes, overspray and runs.

5.2.2.1 Replace all stencils, reflective tape, lettering and markings.

5.2.2.2 Existing color scheme must be retained and no lead based paint shall be used.

5.2.3 Time Line of Completion: Contractor shall meet standards established in paragraph 5.1.

5.2.4 Warranty: The Contractor shall provide a standard commercial warranty for 12 months on all materials and workmanship.

5.2.5 Certifications: The Contractor shall be a state certified auto body repair facility.

5.2.6 Compliance: The Contractor shall comply with all Federal and State laws and regulations for the proper protection of employees while service is performed.

5.3 Contractor Manpower Reporting Application (CMRA):

5.3.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 200th RED HORSE Squadron via a secure data collection site.

5.3.2 The contractor shall completely fill in all required data fields using the following web address: beta.sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020.

Contractors may direct questions to the help desk at beta.sam.gov.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation Mandatory https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation Supplement

Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/current /index.html or http://farsite.hill.af.mil/

TO 36-1-191 Technical and Managerial Reference for Motor

Vehicle Maintenance (Chapter 2 & 6)

11/08/2017 (Change 1:

02/07/2019)

Mandatory https://www.robins.af.mil/Portals/59/documents/techni calorders/36-1-191.pdf

TO 1-1-8 Application and Removal of

Organic Coatings, Aerospace and Non- Aerospace Equipment

01/12/2010 (Change 26:

10/25/2019)

Mandatory https://www.robins.af.mil/Portals/59/documents/techni calorders/1-1-8.pdf?ver=2016-07-29-154634-250

AFI 24-302 Vehicle Management

(Chapter 1, 1.1, 1.2, 1.5, 1.7.2, 2.1, 2.16, 2.16.1, 2.16.2, 2.16.7, 2.16.11, 2.16.12, 2.16.13, 2.16,14

02/21/2020 Mandatory https://static.e-publishing.af.mil/production/1/af_a4/publication/afi24-

302/afi24-302.pdf

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website DD 1172-2 Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

Solicitation W50S8R-20-R-0031 Attachment 2: Performance Work Statement

Dated 30 July 2020 https://www.acquisition.gov/?q=browsefar http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://farsite.hill.af.mil/ https://www.robins.af.mil/Portals/59/documents/technicalorders/36-1-191.pdf https://www.robins.af.mil/Portals/59/documents/technicalorders/36-1-191.pdf https://www.robins.af.mil/Portals/59/documents/technicalorders/1-1-8.pdf?ver=2016-07-29-154634-250 https://www.robins.af.mil/Portals/59/documents/technicalorders/1-1-8.pdf?ver=2016-07-29-154634-250 https://static.e-publishing.af.mil/production/1/af_a4/publication/afi24-302/afi24-302.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi24-302/afi24-302.pdf https://static.e-publishing.af.mil/production/1/af_a4/publication/afi24-302/afi24-302.pdf http://www.dtic.mil/whs/directives/forms/index.htm

Application for Identification Card/DEERS Enrollment

I-9 Employment Eligibility Verification

11/14/16 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Jan 2017 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

Dated 30 July 2020 http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1.3 Notification At least three (3) days

notification for the coordination of pick-up and delivery of vehicles

No more than four (4) times during the period of performance

Monitoring / COR

5.1.4 Proper

Control of

Government Furnished

Equipment and Property

Complete physical inventory of all vehicles in the possession of the Contractor

100% accountability of vehicles in Contractor possession

Inspections upon pick-up and delivery of vehicles /

COR

5.2.1 Vehicle

Preparation

Proper preparation of vehicles for painting

No more than three (3) discrepancies during the period of performance

Spot checks / COR

5.2.2 Finishes Proper paint finish of

completed vehicles

No more than three (2) discrepancies during the period of performance

Inspection per TO 36-1-191 /

COR

5.1 Schedule Maintain proposed vehicle

schedule to complete all vehicles by end of period of performance

No more than two vehicles missed proposed schedule during the period of performance

Monitoring / COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.6 AT Level 1

Awareness

Training Certificates

Within 14 calendar days after contract award

1 Electronic Submission

KO

5.1 Schedule 14 Working days following

contract award

1 Electronic Submission

KO

Table 1

Vehicle List

Year Make Model Unit # 2010 Trailer 50T Low Boy AF10B02627 2010 Trailer 35T Low Boy AF10B02605 2010 Redi-Haul Trailer R2537PFE AF10D00805 2010 Western Star Semi-Truck (Tractor) 4900SA AF10B02537 1994 International Vac Truck Tymco 600 AF94D00100 2011 Freightliner Fuel Truck T1200 AF11C00162