Attachment 2 - Performance Work Statement.docx
DOCX document 40 KB Posted
- Solicitation number
- 75H71326Q00036
About this file
This is a Performance Work Statement for regulated medical waste collection and disposal services at the Chemawa Indian Health Center in Salem, Oregon, operated by the Department of Health and Human Services Indian Health Service, Western Oregon Service Unit. The contractor must provide all labor, equipment, containers, liners, a secure exterior storage cabinet, transportation, treatment, disposal, and documentation necessary to collect and dispose of biohazardous and infectious medical waste. The service includes routine monthly pickups (estimated at eight 35-gallon boxes per pickup with up to 13 pickups annually for a total of approximately 104 boxes per contract year), one additional high-volume pickup per contract year upon request, and compliance with all federal, state, and local regulatory requirements including OSHA, DOT, EPA, Oregon Health Authority, Oregon DEQ, and local City of Salem/Marion County requirements. The contractor must maintain all required permits, licenses, and legal authorization to perform regulated medical waste services at the specified location and must provide complete manifests, disposal documentation, and treatment/disposal records with each invoice submission.
Performance requirements include providing compliant containers and liners marked with biohazard symbols, installing and maintaining a lockable, weather-resistant exterior storage cabinet sized to hold at least eight 35-gallon boxes, completing routine monthly collections as scheduled without service interruptions, responding to additional pickup requests within 72 hours, maintaining regulatory compliance, performing services during normal business hours (Monday–Friday) with facility coordination, and immediately reporting and remediating any spills or safety incidents. The base period begins within 30 calendar days after award and continues for 12 months, with four optional 12-month renewal periods available. The contract is firm-fixed-price under a Request for Quotation (RFQ) set aside as an Indian Small Business Economic Enterprise (ISBEE) under the Buy Indian Act, with NAICS code 562112 and Product Service Code S222.
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| Attachment 5 - Questions and Responses.docx | DOCX document | |
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| Attachment 3 - IHS IEE Representation Form.pdf |
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ATTACHMENT 2
PERFORMANCE WORK STATEMENT
WESTERN OREGON SERVICE UNIT MEDICAL WASTE DISPOSAL
Solicitation No. 75H71326Q00036 Chemawa Indian Health Center, 3750 Chemawa Road NE, Salem, Oregon 97305
1.0 Title
Western Oregon Service Unit Medical Waste Disposal
2.0 Background
The Chemawa Indian Health Center requires routine biohazardous/infectious/regulated medical waste collection, transportation, treatment, and disposal services to ensure the safety of patients, staff, and visitors. Proper disposal of regulated medical waste is necessary to maintain compliance with applicable federal, state, and local requirements and to support accreditation standards, including AAAHC certification requirements. This service is essential to maintain a safe clinical environment and prevent exposure to potentially infectious materials.
3.0 Scope
The Contractor shall provide all labor, management, supervision, materials, equipment, containers, liners, secure exterior storage cabinet, transportation, treatment/disposal, manifests, and documentation necessary to collect and dispose of regulated medical waste generated by the Chemawa Indian Health Center. The work is a non-personal commercial service. The Contractor shall perform in accordance with all applicable federal, state, and local laws, ordinances, permits, licenses, franchises, and regulatory requirements.
4.0 Place of Performance
Service location: Chemawa Indian Health Center, 3750 Chemawa Road NE, Salem, Oregon 97305.
Government acceptance will occur at the Western Oregon Service Unit.
5.0 Period of Performance
Base Period: The base period shall begin within 30 calendar days after award and continue for 12 months. The actual start date and end date will be stated in the resulting award.
Option Period 1: 12 months following the base period, if exercised.
Option Period 2: 12 months following Option Period 1, if exercised.
Option Period 3: 12 months following Option Period 2, if exercised.
Option Period 4: 12 months following Option Period 3, if exercised.
6.0 Estimated Utilization
Historical/estimated utilization is provided for planning and pricing only and is not a guaranteed quantity.
The facility is currently billed for 35-gallon regulated medical waste boxes, collected once per month.
The exterior storage cabinet has an estimated maximum capacity of eight (8) 35-gallon boxes.
The Government estimates up to eight (8) 35-gallon boxes per monthly pickup and one (1) additional high-volume pickup per contract year.
Estimated annual utilization: up to 104 35-gallon boxes per contract year, calculated as up to eight (8) boxes per pickup multiplied by thirteen (13) pickups per year.
The annual fixed price shall include the secure exterior storage cabinet, routine monthly pickups, one additional pickup per contract year, transportation, treatment/disposal, manifests, and disposal documentation.
7.0 Performance Requirements
| Task |
| Requirement |
| Performance Standard |
| Deliverable/Documentation |
| Acceptance Method |
| 7.1 Containers and Liners |
| Provide contractor-standard regulated medical waste boxes/containers and compatible liners. Containers shall be rigid or equivalent puncture-resistant material suitable for transport, liquid-impermeable when lined, capable of secure closure, and marked with the universal biohazard symbol and required warning language. |
| Containers are available before waste accumulation exceeds storage capacity; containers are intact, clean, correctly labeled, and suitable for regulated medical waste. |
| Containers, liners, labels, and any instructions needed for proper closure. |
| COR or designated facility staff inspection. |
| 7.2 Secure Exterior Storage Cabinet |
| Provide and maintain a lockable, weather-resistant exterior storage cabinet for temporary storage of full regulated medical waste containers before pickup. |
| Cabinet remains lockable, secure from unauthorized access, weather-resistant, sanitary, clearly marked with biohazard signage, and sized to hold at least eight (8) 35-gallon boxes or contractor-standard equivalent. |
| Cabinet installed/maintained and corrected if damaged or unsanitary. |
| COR or designated facility staff inspection. |
| 7.3 Routine Collection |
| Collect regulated medical waste at least once per calendar month. Routine service shall include pickup of full containers, replacement of supplies as needed, transportation, treatment/disposal, and documentation. |
| Monthly pickup completed as scheduled and without avoidable service interruption. Waste is not allowed to accumulate beyond cabinet capacity due to Contractor delay. |
| Pickup record/manifest for each pickup. |
| Review of pickup records and facility confirmation. |
| 7.4 Additional Annual Pickup |
| Provide one (1) additional high-volume pickup per contract year when requested. |
| Pickup occurs within 72 hours after Government notification unless otherwise approved. |
| Pickup record/manifest for additional pickup. |
| Review of pickup records and COR confirmation. |
| 7.5 Regulatory Compliance |
| Collect, transport, treat, and dispose of regulated medical waste in accordance with all applicable federal, state, and local requirements, including OSHA, DOT, EPA, Oregon Health Authority, Oregon DEQ, and applicable City of Salem/Marion County requirements. |
| No regulatory noncompliance attributable to Contractor performance. Contractor maintains all required permits, licenses, and legal authority to perform the work at the service address. |
| Permits/licenses/authorizations upon request; required certifications, manifests, treatment/disposal records, and related documentation. |
| Document review and regulatory compliance monitoring. |
| 7.6 Manifests and Disposal Documentation |
| Provide all required manifests, shipping papers, certificates, treatment/disposal records, and documentation required by regulation or requested by the Government. |
| Documentation is complete, legible, accurate, and submitted with or before the applicable invoice unless otherwise approved. |
| Monthly invoice package with pickup date(s), number/type of containers, manifests, and disposal documentation. |
| COR review and acceptance. |
| 7.7 Safety and Site Conduct |
| Perform services safely at an operating healthcare facility. Contractor personnel shall avoid disruption to patient care, traffic, security, and facility operations. |
| No avoidable safety incidents, spills, or unauthorized access incidents. Spills or exposure incidents are immediately reported and remediated in accordance with applicable law and Contractor procedures. |
| Incident reports if applicable; corrective action documentation if requested. |
| COR observation and incident documentation review. |
| 7.8 Continuity of Service |
| Maintain the capability to provide service during the full period of performance, including backup staffing, vehicles, and authorized disposal path. |
| No missed monthly service due to Contractor staffing, equipment, or subcontractor issues unless excused by the Contracting Officer. |
| Updated point-of-contact information and service schedule as needed. |
| COR monitoring of service completion. |
8.0 Contractor Qualifications and Local Authorization
The Contractor shall possess and maintain all licenses, permits, approvals, insurance, equipment, trained personnel, and disposal arrangements necessary to perform regulated medical waste collection, transport, treatment, and disposal.
Before award, and upon request during performance, the Contractor shall provide written evidence that it is legally authorized to provide compensated regulated medical waste service at 3750 Chemawa Road NE, Salem, Oregon 97305. Evidence may include a City or County franchise, limited franchise, exemption, approved subcontract authorization, or other written local authority applicable to this location.
The Contractor shall not represent that it can provide service at the location unless it can legally do so throughout the period of performance.
9.0 Hours of Operation and Access
Routine service calls shall be performed during normal business hours, Monday through Friday, excluding federal holidays, unless otherwise coordinated with the designated Government point of contact. Contractor personnel shall coordinate access with designated facility staff before each service call. The facility is closed during evenings and weekends unless access is specifically arranged in advance.
10.0 Government Furnished Property, Equipment, and Information The Government will not furnish equipment. The Government will provide access to the service location and will identify a facility point of contact for scheduling and acceptance. The Contractor shall provide all equipment, containers, liners, cabinet, transportation, labor, and documentation necessary for performance.
11.0 Quality Assurance and Performance Monitoring
The Government will monitor performance through verification of scheduled pickups, inspection of containers and the storage cabinet, review of manifests and disposal documentation, review of invoices, and confirmation of timely response to additional pickup requests. Failure to meet service frequency, regulatory compliance, documentation, or response-time requirements may be considered non-performance.
12.0 Inspection and Acceptance Criteria
Monthly collection is completed as scheduled.
One additional annual pickup, when requested, is completed within 72 hours unless otherwise approved.
Storage cabinet remains secure, marked, serviceable, and sanitary.
Containers and liners meet the stated requirements and are available in sufficient quantity.
Regulatory documentation is complete and submitted with or before the applicable invoice.
Contractor maintains legal authority and required permits/licenses for the service throughout performance.
13.0 Risk Control
Primary risks include delayed waste removal, regulatory non-compliance, inadequate container security, interrupted disposal path, and insufficient documentation. Mitigation measures include a defined monthly schedule, one annual additional pickup, a 72-hour response requirement for high-volume service, written evidence of local/regulatory authority, defined container and cabinet requirements, and ongoing Government inspection and documentation review.
14.0 Invoicing
The Contractor shall submit invoices through the Invoice Processing Platform (IPP) after services for the invoice period have been performed. Each invoice shall identify the applicable CLIN, service period, pickup date(s), number and type of containers collected, and include copies of applicable manifests or disposal documentation.
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