Attachment 2 Parts Purchase For FM Specification.pdf

REVISION No. CHANGE No.

Parts Purchase for Fairbanks Morse 38 1/8 Opposed Piston Engines

P-XXX-XXXX

ORGINATED BY Andrew Ollerman DATE 11/2019____

ORIGINATOR’S COMMAND Surface Forces Logistics Center (SFLC) ________

DEPARTMENT / DIVISION Ice Breaker Buoy and Construction Tender Product Line (IBCTPL) Supply Branch

INTERNAL REVIEWER____________________________DATE___________ __

Attachment 2 70Z08021R42114B00

1.0 SCOPE

1.1. This specification describes the requirements for the preservation, packaging, packing, marking and bar coding of parts purchased for the Fairbanks Morse 38 1/8 Opposed Piston Engines.

2.0 APPLICABLE DOCUMENTS

2.1. DOCUMENT AVAILABILITY - For the methods and conditions for obtaining the referenced documents refer to section 6.0.

2.2. COMMERCIAL DOCUMENTS - The following documents form a part of this specification to the extent specified herein. The documents shall be the version listed by number and date from the referenced industry organization. Commercial documents may also be listed in the Department of Defense Index of Specifications and Standards (DODISS).

a. ANSI/NCSL Z540 3 2006.08.03, Requirements for the Calibration of Measuring and Test Equipment.

b. ANSI/ASQ Q9001-2008, Quality Systems Requirements

c. ISO/IEC-16388-2007, Bar Coding - Code 39 Symbology

2.3. SPECIFICATION ORDER OF PRECEDENCE - In the event of a conflict between the text of this specification and the references cited herein, this specification shall take precedence, unless otherwise specified herein.

2.4. DEPARTURE FROM SPECIFICATION – Departure from this specification shall not be allowed unless approved by the Coast Guard Contracting Officer.

a. If the Contractor finds it necessary to suggest implementing change or depart from applicable specifications they shall request permission.

b. Request for change shall clearly describe the changes proposed, the reason for change, advantages of the proposed changes, price increase or decrease (if any) resulting from the change.

3.0 REQUIREMENTS

3.1. GENERAL – The Contractor shall furnish parts from the schedule of supplies and services as indicated on the delivery order. Parts shall be genuine Fairbanks Morse Engine (FME) brand parts.

3.1.1. For CLINs 0036, 0037, 0041 and 0042 (and all corresponding option year CLINs; e.g.

1036-4036, etc.): Contractor shall furnish remanufactured parts in exchange for Government-furnished equipment (GFE) cores. Upon receipt of GFE, Contractor shall inspect the cores to determine if the GFE is complete and acceptable for turn in and submit an inspection report to the Coast Guard Contract Specialist (KS). The Contracting Officer shall then determine whether to authorize shipment of remanufactured parts (if the cores are deemed acceptable) or to provide disposition instructions on any items not acceptable for turn in. Under no circumstances shall the Contractor ship remanufactured parts or dispose of GFE without written authorization.

3.1.2. For all other CLINs, Contractor shall furnish factory-new parts as indicated on the delivery order.

3.2. WARRANTY – The components are being purchased as system stock and will be placed into inventory and not for immediate installation. The Contractor shall provide a warranty for a period of six (6) months, following up to one (1) year in storage. Storage commences upon receipt of the component at the designated Coast Guard facility. The warranty commences the date the component is installed on a Coast Guard Unit. The warranty shall cover all parts and workmanship defects.

4.0 QUALITY ASSURANCE

4.1. GENERAL - The Contractor shall maintain an inspection system, which shall ensure each item offered to the Government for acceptance conforms to contract requirements. The system shall be documented and in compliance with ANSI/ASQ Q9003.

4.7. PACKING INSPECTION – If a visit by a Coast Guard Quality Assurance Representative is required in accordance with Appendix A of this specification, The Contracting Officer shall be notified at least seven (7) days in advance of the Contractor being ready for the QA visit.

The Coast Guard reserves the right to conduct Quality Assurance inspections for all CLINs to ensure compliance with the requirements herein, even if QA inspection is not required by Appendix A.

5.0 PRESERVATION, PACKAGING, PACKING, & MARKING

See Appendix A.

6.0 DOCUMENT SOURCES

Specification and Standards (DODISS Documents) Standardizations Document Order Desk 700 Robbins Avenue Building #4, Section D Philadelphia, PA 19111-5094 215-697-1187

National Conference of Standards Labs (ANSI/NCSL) 1800 30th St., Suite 305B Boulder, CO 80301 303-440-3339

International Organization for Standardization ISO Central Secretariat Chemin de Blondonnet 8

CP 401

1214 Vernier, Geneva Switzerland https://www.iso.org/standard/43897.html

APPENDIX A

PRESERVATION, PACKAGING, PACKING, MARKING INSTRUCTIONS

AND QUALITY ASSURANCE PROVISIONS

I. PRESERVATION

All CLINs shall be preserved in accordance with Fairbanks Morse Engine standard factory preservation procedures.

II. PACKAGING

A. General Each item on the Deliverable List shall be individually packaged in its own container in a manner to provide protection against physical damage during shipment and warehouse storage for a period of up to two years. For all CLINs not specifically cited in Part II, Section B of these Instructions, the following applies:

1. Each gasket, seal and O-ring line item shall be packed in either a Hermetically sealed or

Ziploc type plastic envelope / container and have the “manufacturers certified, cure date and shelf life” clearly indicated on the item label. The minimum remaining shelf life at procurement shall be 85 percent based upon a shelf life of 5 years. The Shelf Life Expiration Date of the applicable Item(s) shall be displayed as part of the Exterior Marking Label of the Item.

2. Each gasket line item shall be packaged flat (Not Folded) with support backing sufficient to prevent bending, twisting or folding damage to gasket during packing or shipping

3. Individually packed and marked items which are combined within shipping containers, shall be placed, secured and blocked in the container in such a manner as to ensure safe arrival at destination when shipped by common carrier. When an intermediate pack contains two

(2) or more unit packs, mark this container with the words:

MULTIPAK, COAST GUARD SFLC MATERIAL

Note: Failure to comply with the above requirements may result in rejection of the entire shipment.

4. Particle Board or OSB shall not be used in the construction of any shipping containers or crates manufactured of wood. Only plywood or solid wood of sufficient thickness to provide the strength and protection required shall be used in the construction of shipping containers or crates for items requiring the use of a wooden shipping container or crate.

5. All CLINs weighing over 150 lbs shall be packed in a skid-mounted wooden crate.

6. All CLINs weighing between 75 and 150 lbs shall be packed in a wooden box.

7. All CLINs weighing under 75 lbs shall be packed in an ASTM D5118 single or double wall corrugated fiberboard box.

B. CLIN-specific

The following Contract Line Item Number (CLIN) listing references the Base Year CLIN, however the specific PPP&M Instructions shall also apply to all applicable CLIN Option Years, (i.e. CLIN 0001 PPP&M Instructions applies to CLIN 0001, 1001, 2001, 3001 and 4001).

1. CLIN 0001 2815-01-586-7128 378’ WHEC Fairbanks Morse Eng CSO Parts Kit

a. Line items contained in this kit shall be packed together in one wooden crate or in multiple wooden crates; if multiple crates are required each crate shall be marked; Crate 1 of X, Crate 2 of X, etc.

b. If kit contains multiple crates, all crates shall be packed, packaged and sealed within a single weatherproof container that can be easily stored and transported.

c. If more than one kit per contract is ordered, each kit shall be marked with a Contractor provided serial number in addition to the applicable Coast Guard Contract Number and Delivery Order Number to avoid ordering, inspection and storage confusion

d. Each individual line item contained within the kit shall have the part number and quantity clearly indicated on the line item label.

e. If the minimum remaining shelf life of all gaskets, seals and O-rings provided within this kit cannot meet the requirements of section 1. of this document then the following option is available and shall be met:

1. Each gasket, seal and / or o-ring shall be provided with “A Certificate of Conformance (COC) stating a minimum 3.5 year shelf life remains”

f. The following inspections will be conducted by a Coast Guard Quality Assurance Representative and are the minimum necessary required. They are not intended to replace any controls, examinations or tests normally employed by the Contractor to assure the quality of the product.

1. Inventory, and verify condition of all Kit Line Items and Pieces prior to PPP&M.

2. Each line item shall be marked/stamped by QAR to verify completion of inspection.

3. Contractor shall provide QAR with COC for all applicable kit items listed in section

5.b. of this document.

g. PPP&M IAW ASTM-D-3951 dated 01 May 2018 shall be verified and photographically documented by Contractor in sequential order of each individual shipping crate/box i.e. 1 of 11, 2 of 11, etc. showing:

1. Completion of PPP&M for each box/crate with item marking labels attached.

2. Packing and enclosing of boxes/crates within the intermediate wooden crates and securing of the wooden intermediate crate sides to bottom skid sections

3. Completion of intermediate crate construction and packing of boxes/crates with installation of the intermediate shipping crate tops.

4. Final PP&M showing the loading of and securing of each intermediate shipping crates into a single weatherproof container (i.e. Conex box).

5. Installation of "Tamper Proof” Lock upon single weatherproof container (i.e. Conex box).

6. Final Markings and bar coding pictures located on outside of weatherproof container (i.e.

Conex box).

NOTE: Photographic documentation of the PPP&M evolution shall be presented/provided to the Coast Guard and SFLC QAR in a digital format (CG SWS III compatible), and manner that is clear, concise and provides verification that all Kit items have been accounted for and that all aspects of ASTM-D-3951 have been adhered to prior to the final securing of the Weatherproof container.

h. After PPP&M is completed and prior to shipping of the Kit; Contractor shall provide a copy of the shipping invoice via E-mail to QAR so that verification/comparison of each line item can be made with the contracted Kit parts list.

2. CLIN 0012 2910-00-874-7226, Pump Assy, Inj-VE 5/8.

a. Each Pump Assy, Inj-VE 5/8 shall have all open ports sealed using waterproof caps or covers to prevent the intrusion of moisture and other contaminants. Each Pump Assy, Inj- VE 5/8 shall be individually packaged in accordance with Method 30 of MIL-STD-2073-1E w/Change 4, dated 22 April 2019, with the following additions:

1) Material for the protective envelope shall be water-vapor-proof, greaseproof, flexible, heat sealable barrier paper in accordance with MIL-PRF-131K, Class 3MIL- PRF-131K, Class 3

2) Desiccant of the proper type and quantity in accordance with Section 5.2.3.7 a. & b.

of MIL-STD-2073-1E w/Change 4 dated 22 April 2019 shall be enclosed within the heat sealable envelope prior to sealing the bag.

b. After packaging each Pump Assy, Inj-VE 5/8 shall be packed in a wooden box / crate, totally enclosed, and constructed of 3/8 Inch plywood with internal or external bracing.

Blocking shall be utilized to prevent movement or damage of each Pump Assy, Inj-VE

3. CLIN 0022 2815-01-136-4938 Camshaft, Engine CLIN 0023 2815-01-136-4939 Camshaft, Engine CLIN 0024 2815-01-136-4940 Camshaft, Engine

a. Each Camshaft, Engine shall be preserved with a two coat minimum of corrosion preventive compound that conforms to Grade 4, Class I or II of MIL-PRF-169173E(SH) W/Int.

Amendment 2, dated 19 October 2017.

b. After preservation, each camshaft shall be individually packaged in a protective envelope using water-vapor-proof, greaseproof, flexible, heat sealable barrier paper in accordance with MIL-PRF-131K, Class 3. Camshaft shall be wrapped in 2 ea ½” layers of additional cushioning material after being sealed in protective envelope.

c. After packaging each Camshaft, Engine, shall be packed in a wooden box /crate with a skid type base, totally enclosed, constructed of ¾” solid wood or plywood with internal or external bracing. Camshaft shall be bolted or secured to crate and blocked to prevent movement or damage during multiple shipments.

4. CLIN 0040 2815-01-137-7496, Crankshaft, Engine

d. Each Crankshaft, Upper and Crankshaft, Engine shall be preserved with a two coat minimum of corrosion preventive compound that conforms to Grade 2, Class I or II of MIL- PRF-169173E(SH) W/Int. Amendment 2, dated 19 October 2017.

a. After preservation all machined surfaces of crankshaft shall be packaged (wrapped) with 2 layers of greaseproof paper and sealed appropriately. In addition each Main Journal surface shall be wrapped with 2 layers of additional cushioning material to prevent any disturbance or damage of greaseproof paper or corrosion preventative compound during packing or shipment of crankshaft.

C. MARKING FOR SHIPMENT:

1. Marking

a. Each item on the Deliverable List shall be marked in the upper left-hand side of the two longest sides (two opposite sides if square) of each box. The marking shall be legible black print lettering on a highly contrasting (white) background.

NOTE: All Previous Markings And Quality Assurance Decals Shall Be Removed From A Reusable Shipping Container Prior To The Application Of Any New Markings.

b. This marking shall consist of the STOCK NUMBER, ITEM NAME, PART NUMBER, CONTRACT NUMBER, DELIVERY ORDER NUMBER, GROSS WEIGHT (in lbs.), condition code CONDITION “A”, unit of issue with quantity (i.e. 1-EA), and the words

COAST GUARD SFLC MATERIAL.

STOCK NUMBER SEE CONTRACT

ITEM NAME SEE CONTRACT

PART NUMBER SEE CONTRACT

CONTRACT NUMBER SEE CONTRACT

DELIVERY ORDER NUMBER SEE CONTRACT

SHIPPING WEIGHT AS DETERMINED BY CONTRACTOR

CONDITION CODE CONDITION “A”

QUANTITY & UNIT OF ISSUE 1 - EACH

COAST GUARD SFLC MATERIAL

2. Bar Coding

a. The Contractor shall supply bar code labels on all CLIN’s except for those that require data submissions only.

b. All bar code labels shall be in accordance with ISO/IEC-16388-2007, Code 39

Symbology.

1) The actual labels shall be Type “V“. Grade “a“, Style “2“, Composition “b” with plastic laminate.

2) Each label shall contain encoded data for the Stock Number, Contract Number, and the Delivery Order Number as applicable.

SHIPPING INFORMATION:

Req'd Del. Date: ; Stock Number: ; Project Number:

Is partial shipment acceptable? (Yes) (No) If "yes", what is RDD and minimum QTY of the first shipment? (RDD) (QTY) .

RDD of balance: .

NOTE: If there is more than one shipping address check block to receive first shipment.

|_X_| SFLC Inventory quantity required: .

Ship to: COMMANDING OFFICER

U.S.C.G. Surface Forces Logistics Center

BLDG 88

2401 Hawkins Point Road.

Baltimore, MD 21226-5000

M/F: HSCG40-13-D-30022