Attachment 2 - Ordering Procedures - 1232SA26Q0936.pdf
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- Solicitation number
- 1232SA26Q0936
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This document outlines the ordering procedures, funding structure, and contract administration requirements for a USDA Indefinite Delivery/Indefinite Quantity (IDIQ) contract with Pacific Biosciences.
All supplies and services under this IDIQ may be procured by any USDA Office, Agency, Departmental Management Office, or Mission Area on an as-needed basis. Delivery/Task Orders must be issued in writing by USDA Contracting Officers with sufficient warrant authority and become binding upon issuance. Each order must conform to FAR 52.216-19 limitations, include a specific Task/Delivery Order number and IDIQ number, specify prices from the price list, and clearly define the period and place of performance. Contracting Officers are encouraged to contact Pacific Biosciences Account Managers to negotiate further discounts, with individual freight pricing negotiated at order time and delivery costs quoted as Firm Fixed Price. Only USDA Warranted Contracting Officers and designated Purchase Cardholders are authorized to place orders; agencies outside USDA are not currently authorized to use this contract. Before placing orders, Contracting Officers must determine whether requirements constitute temporary services, create employer-employee relationships, or involve personal services (all prohibited under FAR regulations), and must conduct inherently governmental determinations per FAR 7.503.
The IDIQ obligates a $100 minimum, with all additional funding obligated through written Delivery/Task Orders. Once the first order satisfies the $100 minimum, the IDIQ may be modified to deobligate that amount. Elizabeth Calhoun serves as the IDIQ Contracting Officer and Jacob Toft as the Contract Administrator. Only the IDIQ Contracting Officer may approve changes to the base IDIQ contract; only the issuing Delivery/Task Order Contracting Officer may approve changes to individual orders. Contractor performance is monitored per order requirements and through quarterly status reports emailed to the IDIQ CO/CA, with required regular meetings to review status and address concerns.
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Other files
| File | Type | Posted |
|---|---|---|
| 1232SA26Q0936.pdf | ||
| Attachment 3 - Statement of Work - 1232SA26Q0936.pdf | ||
| Attachment 1 - Price List.pdf |
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Ordering Procedures All supplies and services listed in this IDIQ may be procured by any USDA Office or Agency on an as needed basis. USDA is comprised of Departmental Management Offices, Mission Areas, and Agencies, all of which are authorized to place Delivery/Task Orders under this IDIQ.
Delivery/Task Orders under this IDIQ shall be made via written Delivery/Task Orders. Such Delivery/Task Orders may be issued at any time during the ordering period and shall be prepared by a USDA Contracting Officer of enough warrant authority in accordance with the terms and conditions of this IDIQ.
Any individual Task/Delivery Order shall conform to the limitations outlined in FAR 52.216-19 of the contract. A specific order/Delivery/Task Order number shall be included and shall specify the IDIQ number. All Delivery/Task Orders shall specify a price for the items identified in the price list. Contracting Officers shall contact Pacific Biosciences Account Managers to seek further discounts. Individual freight pricing will be negotiated at the time of the Delivery/Task Order. Delivery costs for each order must be quoted Firm Fixed Price.
Delivery/Task Orders shall clearly define the period and place of performance.
Orders issued become binding upon the issuance of the order.
Delivery/Task Order Contracting Officers shall also review each Delivery/Task Order and determine if a clause prescribed in FAR Part 27 Patents, Data, and Copyrights should be included. If the Delivery/Task Order Contracting Officer determines that a clause prescribed in FAR Part 27 should be included, it must be clearly defined in the Delivery/Task Order.
Only USDA, Warranted Contracting Officers and designated Purchase Cardholder may place Orders against this IDIQ contract. Agencies outside of the USDA are not authorized to use this IDIQ contract at this time.
All Delivery/Task Orders listed in this IDIQ may be procured by any USDA office or Agency on an as needed basis. USDA is comprised of Departmental Management offices, mission areas, and agencies, all of which are authorized to place Delivery/Task Orders under this IDIQ.
Before an order is placed, the Delivery/Task Order Contracting Officer/Ordering Contracting Officer shall review the requirement to determine whether or not it should be classified as temporary services then they shall comply with the authority, criteria, and conditions of 5 CFR Part 300, Subpart E, Use of Private Sector Temporaries, and agency procedures.
The requesting office shall also ensure that the requirement does not create an employer employee relationship between the Government and the Contractor's personnel. Agencies shall not acquire personal services under this IDIQ. The requester shall evaluate their task(s)/project(s) to ensure that a personal services contract is not contemplated in accordance with FAR Subpart 37.104.
The items in the products/services list are not written to be, nor intended to be inherently governmental. However, given the breadth of supplies and services that could potentially be ordered under this IDIQ, the Delivery/Task Order Contracting Officer shall ensure that a determination in accordance with FAR 7.503 is made prior to issuance of the order.
Delivery/Task Order Contracting Officers shall also review each order and determine if a clause prescribed in FAR Part 27, Patents, Data, and Copyrights should be included.
Funding The IDIQ will obligate the $100 IDIQ minimum. All other funding will be obligated via written IDIQ Delivery/Task Orders issued by individuals authorized to place Delivery/Task Orders as set out in Paragraph D "Ordering," above. Once the first Delivery/Task Order has been issued that satisfies the $100 IDIQ minimum the IDIQ may be modified to deobligate the $100 on the original award.
Contract Administration The IDIQ Contracting Officer is the only person authorized to approve changes to the IDIQ. This authority remains solely with the IDIQ Contracting Officer. In the event the Contractor effects any changes at the direction of any person other than the IDIQ Contracting Officer, the changes will be considered to have been made WITHOUT authority and NO adjustment will be made in the contract price to cover any INCREASE incurred as a result thereof.
For each individual Delivery/Task Order placed under the IDIQ, the Contracting Officer who places the order (the Delivery/Task Order Contracting Officer) is the only person authorized to approve changes to the order. This authority remains solely with the Delivery/Task Order Contracting Officer. In the event the Contractor effects any changes at the direction of any person other than the Delivery/Task Order Contracting Officer, the changes will be considered to have been WITHOUT authority and NO adjustment will be made in the contract price to cover any INCREASE incurred as a result thereof.
Each Delivery/Task Order shall identify deadlines and milestones for the work required. Work shall be inspected and accepted on a per-order basis by the agency placing the order. Any performance issues shall be reported to the IDIQ Contracting Officer.
Contractor performance will be monitored in accordance with the requirements of each order and by review of the quarterly status reports. Status reports will be emailed to the IDIQ CO/CA and will include accounting of all items for each order. The contractor shall meet with the IDIQ CO/CA during a regularly scheduled meeting or conference call in order to review the most recent status report and discuss any issues or concerns.
IDIQ Contracting Officer (CO) Elizabeth Calhoun
IDIQ Contract Administrator (CA) Jacob Toft
Delivery/Task Order Contracting Officer To be identified on each DO/TO
Contractor Point of Contact
TBD
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