Attachment 2 - NGVC Exhibit and Kiosk SOW.pdf

1 | P a g e National Grasslands Visitor Center Exhibit & Kiosk Project

US Department of Agriculture (USDA)

Statement of Work (SOW)

Nebraska National Forest & National Grasslands

Wall Ranger District – Wall, South Dakota

Prepared 4/14/2023

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Contents Project

General Information

1.0 Background

2.0 Schedule of Items (SOI)

3.0 Scope of Work

Contractor Requirements

4.0 Technical Requirements / Tasks

5.0 Location

6.0 Evaluation Factors

7.0 Special Considerations

Appendix A – Project Site Locations Map

Appendix B – Project Site Photos

Appendix B – Project Site Photos ............................................................................. Error! Bookmark not defined.

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Project National Grasslands Visitor Center Exhibit & Kiosk Project

General Information

1.0 Background

The National Grasslands Visitor Center (NGVC) is a heavily used facility in Wall, South Dakota with both interpretive and informational elements inside as well as outside. Its primary function is to highlight the 20 National Grasslands spread throughout the country. The NGVC also serves as a gateway to numerous public land opportunities. The NGVC also has limited picnic opportunities on-site. This project covers the renovations and improvements to the exterior information kiosk and exterior interpretive elements.

2.0 Schedule of Items (SOI)

SCHEDULE OF ITEMS

PROJECT NAME PROJECT TITLE DATE

National Grassland's Visitor Center Exhibit and Kiosk PHASE #1

Nebraska National Forest & National Grasslands

SCHEDULE OF ITEMS (SOI)

Base Items

Description Method of Measure

Unit Quantity Unit Price TOTAL

1 Project Mobilization L.S.Q. Lump Sum 1

2 Demolition L.S.Q. Lump Sum 1

3 Kiosk & Reader Rail L.S.Q. Lump Sum 1

Concrete Retaining Walls, Amphitheater, & Site ID Sign

L.S.Q. Lump Sum 1

5 Concrete Sidewalks, Plaza, & Stamped Tracks

D.Q. Square Foot

6 Picnic Sites L.S.Q. Lump Sum 1

7 Irrigation System L.S.Q. Lump Sum 1

Turfgrass Sod, Trees & Rock Mulch

L.S.Q. Lump Sum 1

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Accessible Parking Improvements, Curb & Gutter, and Bike Rack

L.S.Q. Lump Sum 1

TOTAL BASE ITEMS

Optional Description

Method of

Measure Unit Quantity Unit Price TOTAL

Items

1 Shade Structure L.S.Q. Lump Sum 1

2 Landscape Plantings L.S.Q. Lump Sum 1

3 Bollard Lights D.Q. Each 9

4 Native Garden Trail & Bench L.S.Q. Lump Sum 1

5 Medicine Wheel L.S.Q. Lump Sum 1

TOTAL OPTIONAL ITEMS

TOTAL BASE PLUS

OPTIONAL ITEMS

Electronic version of the SOI has also been provided to the contractor.

3.0 Scope of Work

A. The proposed project’s goal is to reduce the deferred maintenance and improve interpretive elements on the exterior of the NGVC. The reduction of deferred maintenance will be accomplished by replacing concrete pathways and plaza, outdated information kiosk and interpretive signage, failing lighting systems, and heavy maintenance natural spaces. Project includes:

a. Base Items – the proposed project includes:

i. Demolishing and removing existing concrete pathways, plaza, retaining walls, and other site amenities

ii. Constructing a concrete amphitheater with seating for about 20 people

iii. Constructing a new double-sided information kiosk with stone base

iv. Constructing interpretive concrete retaining walls

v. Installing new irrigation system and native variety turfgrass sod

vi. Constructing new picnic sites with compacted aggregate trails and concrete picnic tables

vii. Planting new trees

viii. Installation of new sign lighting and associated new electric lines

ix. Accessible parking improvements

b. Optional Bid Items - the proposed project includes:

i. Installation of a shade structure

ii. Furnish and installation of landscaping plants

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iii. Installation of new bollard light fixtures

iv. Installation of a new Native Garden compacted aggregate trail with bench

v. Installation of interpretive medicine wheel display

B. Optional Bid Items: Shall be valid for up to 90 days from contract award.

C. Period of Performance: The period of performance for this contract is from the notice to proceed (estimated to be July 31st, 2023) through October 31st, 2023. No work shall happen on weekends or Federally recognized Holidays. Work shall be allowed during daylight hours.

D. Project Site Requirements:

a. Contractor shall call for utility locates prior to any project work or ground disturbance.

b. The NGVC will remain open to the public during construction. Contractor shall install and maintain suitable barriers to ensure the protection of the public, employees, and facilities. All signs shall meet MUTCD standards.

c. Contractor may be allowed to temporarily close or block off access to buildings, with prior approval from the Contracting Officer, for the safety of the public.

d. Contractor shall be in compliance with current OSHA 1910 and 1926 regulations and requirements.

e. Any sub-contractors shall be under the superintendence by the Prime.

E. Inspection and Acceptance

a. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and testing at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract. See FAR Clause 52.212-4(a) contained herein. The contractor is responsible for adhering to the contract specifications and for quality control.

F. Contract Administration

a. Invoices - The following supplements the invoice terms contained within FAR 52.212-4(g) contained herein.

b. Payments will be made from the Contractor’s invoice(s). All invoices are to be submitted via the electronic Invoice Processing Platform (IPP) System. The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in previous communications from USDA and Treasury.

c. Payment for services rendered shall be made within 30 days following receipt of an invoice for the work.

The contractor shall submit invoices on a monthly basis and at the end of the month. If at any time the Contractor does not perform the services per the contract in a timely manner the Contracting Officer reserves the right to contract for the work with another party and will adjust payment accordingly.

d. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm Ensure your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. Offeror must have an established account prior to commencement of work.

e. Invoice Processing Platform (IPP) does not allow for the contractor to change the description of the line items being invoiced against and therefore an itemized invoice must be uploaded as an attachment(s).

If the itemized invoice has not been reviewed and approved by the COR, the IPP payment request will be rejected. Please follow the minimum requirements to ensure a successful payment process.

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G. Forest Service Representatives

a. The signing Contracting Officer for this contract/purchase order and will be the contact on all things concerning this contract, shall be determined at a later date. Their contact information will be provided.

b. The Contracting Officers Representative (COR) is Jason Engbrecht, reachable at Jason.Engbrecht@usda.gov

c. The contract technical point of contact is Jared Smith, reachable at jared.a.smith@usda.gov.

H. Contract Administration

a. Contract Award: A written award or acceptance of offer mailed or otherwise furnished to the Contractor shall result in a binding contract without further action by either party.

b. Notice to Proceed: The Contractor shall commence work upon receipt of a properly executed Notice to

Proceed.

c. Changes: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract the said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

d. Unauthorized Instructions from Government or Other Personnel: The Contractor shall not accept instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer, or the authorized representative of the Contracting Officer acting within the limits of his/her authority.

e. Designation of Contracting Officer’s Representative (COR): Designation will be made upon contract issuance of the contract and a copy of the designation letter will be furnished to the Contractor. Limits of authority are described in each designation letter.

f. Designation of Authorized Representative of the Contractor: The Contractor shall assign a member or employee who will act as Project Manager during the course of this contract or during the course of this project. The official shall be responsible for affording liaison between the contract forces and the contracting offices. This designation shall be in writing and a copy furnished to the Contracting Officer.

g. Contract Release: The following supplements the Payments clause in Section I: Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

h. Project Magnitude – (FAR 36.204) between $100,000 and $250,000.

IPP Invoice shall have the following areas completed at a minimum:

Invoice Number Invoice Date Bill Period Start Date Bill Period End Date Supplier Contact Name Supplier Contact Phone Contract Number

Itemized invoice shall include at a minimum:

Contractor Name & Address Contract number Invoice Number Description of Services or work completed.

Date of services or completion.

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Contractor Requirements

4.0 Technical Requirements / Tasks

The Contractor shall furnish all management, labor, equipment, supervision, tools, materials, transportation, operating supplies, supervision, workman’s compensation, unemployment insurance and incidentals necessary to perform the work in accordance with the specification and provisions of the contract.

The project is the renovation of the exterior site of the NGVC which may include information kiosk replacement, interpretive concrete retaining wall construction, concrete amphitheater seating, new picnic site construction, and other site amenities like interpretive and information signage. All Contractors shall visit the project sites and acquaint themselves with current conditions prior to submitting a bid for these services.

The contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, County, and Municipal laws, codes, and regulations applicable to the performance of the work. The contractor shall be responsible for all damages to persons or property, which occur as a result of the Contractor’s performance or negligence.

5.0 Location

A. The NGVC is located in the town of Wall, South Dakota at 708 Main Street.

B. Site Access

a. Direction to NGVC: Drive east on Interstate 90 for approximately 55 miles from Rapid City, South Dakota. Take exit 109 from the Interstate and travel north along Main Street to the project site.

b. Coordinates: 43°59'26.80"N, 102°14'29.81"W

6.0 Evaluation Factors

The following factors shall be used to evaluate offers:

Technical and past performance, when combined, is of primary, but not exclusive or limiting importance. Pricing is an important but secondary factor. Award will be made based using best value.

1. Technical Capability - Viewed as a measure of, and is comprised of, each offeror’s relevant experience, past performance, and project technical approach.

a. The Experience Questionnaire Form shall be completed by each offeror or provide the same information in an alternative format.

i. The information from this form will be used to evaluate recent experience performing contract work. It will also provide contact information for previous projects that will be utilized in evaluating each offeror’s past performance.

b. Past performance is a measure of the degree to which an offeror, as an organization, has:

i. Satisfied its customers

ii. Met required delivery date(s)

c. The Government will inquire about the following elements of past performance, which are all of equal importance in relation to each other:

i. Quality of the offeror’s work

ii. Customer satisfaction

iii. Timeliness of the offeror during performance and the final completion of the project

iv. Overall business relations

v. Price of three past relevant and similar magnitude projects within the last 5 years. For each past project cited, provide:

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1. the name of the project,

2. the location of the project,

3. the total cost of the project,

4. brief narrative of the project (less than ½ page per project),

5. name of the Government Agency or company contracting the work,

6. the name and phone number of the Contracting Officer or project Engineer (if a non- government project) administering the project, and

7. any evaluation that you received.

2. Price – Provide your most competitive price. Note: unit price prevails; all pricings should be in the format of dollars and cents.

a. Cost Reducing Measures – prospective bidders may provide suggestions for reducing costs both during the bid process and during the construction phase.

EVALUATION OF OPTIONS

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

7.0 Special Considerations

The applicable Wage Determination for this work is WD SCA 2015-5483, Revision 10 Dated 23 December 2019. The USDA Forest Service may or may not inspect for the compliance to the stated wage determination, but the contractor should note that the accountability and compliance is mandated by the Department of Labor and can be inspected at any time, with or without the knowledge of consent of USDA Forest Service.

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Appendix A – Project Site Locations Map

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Appendix B – Project Site Photos

Existing concrete retaining wall, concrete planters, bike rake, and trash cans all to be removed. Existing grass area to be replaced. Existing upward light fixtures to be replaced. Building and entrance way shall remain and be protected during construction.

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Existing concrete sidewalk and plaza, pavement markings, information kiosk, and interpretive signage to be replaced.

Existing sidewalk handrail to be removed. Existing bollard lights may be removed. Temporary visitor center (trailer) shall remain and be protected during construction.

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Existing picnic site to be replaced. Existing bench to be relocated. Existing grass area to be replaced.

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Existing site identification sign with base shall be replaced. Existing landscaping rock shall be removed.