Attachment 2 - Instruction to Offerors.pdf

INSTRUCTIONS TO OFFERORS

Door Software Conversion and Internet Protocol Cameras Upgrade

70Z03822QM0000018

Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions. Acceptance of the order in accordance with Federal Acquisition Regulation (FAR)

13.004 constitutes acceptance of all terms and conditions contained herein.

The following clauses and provisions are included:

52.212-1 Instructions to Offerors - Commercial Items Jun 2020

Period of Acceptance of Offers

(c) Prices must remain effective for 90 days after solicitation closes.

Award on Initial Quotations The Government retains the right to award without discussions. Offerors shall assume the Government has no prior knowledge of their experience and will base its evaluation solely on the information presented in the offeror’s quotation. Therefore, offerors are encouraged to provide their best quotation with the materials requested for evaluation. However, in the event that discussions are considered necessary, the Government retains the right to limit the number of offerors included in the competitive range for purposes of efficiency.

Evaluation Criteria

Factor 1-Prior Experience Factor 2-Performance/Commercial Warranty Factor 3-Delivery Factor 4-Price

Evaluation Method

52.212.2 Evaluation-Commercial Items Nov 2021

(a) The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible offeror whose quotation conforming to the RFQ is the most advantageous to the Government, price and non-price factors considered. The following factors shall be used to evaluate the quotations and are listed in relative order of importance:

Factor 1-Prior Experience Factor 2-Performance/Commercial Warranty Factor 3-Delivery Factor 4-Price

Prior experience, performance/commercial warranty, and delivery when combined are significantly more important that price.

Factor 1-Prior Experience The Government will assess the offeror’s prior experience on same or similar efforts. The offeror shall complete the Prior Experience Worksheet.

Factor 2-Performance/Commercial Warranty The Government will assess the information submitted with the offeror’s quotation to determine how well their solution meets the Government’s requirement. The Government will assess the offeror’s submitted warranty information.

Factor 3-Delivery Under this factor, the Government will assess the offeror’s delivery schedule to determine if the offeror can meet the delivery requirement of the SOO.

Factor 4-Price The offeror shall provide detailed pricing via a schedule outlining what is required to complete the tasking. This schedule should also include the delivery timeframe.

Additional Quotation Requirements

1. Quotations must include how the Offeror plans to complete the conversion of the doors access and update/replace/install cameras.

2. Quotations must be as detailed as possible when describing how work will be accomplished including their approach.

3. Quotations must detail any work that the contractor anticipates that the Government will perform.

For site survey access the following individuals must be contacted and base access requested no less than five (5) days before site survey day.

Christy McKethan at Christy.H.Mckethan@uscg.mil Jackson Perry at Jackson.S.Perry@uscg.mil Bree Caldwell at Bree.L.Caldwell@uscg.mil

Past Performance: The Past Performance evaluation will assess the offeror’s ability to successfully accomplish the proposed effort based on the offeror’s demonstrated Past Performance. The Government may use information available from past contracts/purchase orders with the USCG, delivery information found in the USCG’s Asset Maintenance Management Information System (AMMIS) system, and any information found using sources such as Federal Government sources, Past Performance Information Retrieval System (PPIRS)/Contractor Performance Assessment Reporting System (CPARS). The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the offeror.

Solicitation Provisions

52.212-3 Offeror Representations and Certifications-Commercial Items May 2022 X Alternate I of 52.212-3. Oct 2014 The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(End of Provision)

52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://acquisition.gov/far/index.html.

52.204-7 System for Award Management Oct 2018 52.204-16 Commercial and Government Entity Code Reporting Aug 2020

Full Text Provisions

52.203-98 Prohibition on Contracting with Entities that Require July 2016 Certain Internal Confidentiality Agreements – Representation (Deviation)

(a) In accordance with Section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use funds appropriated (or otherwise made available) for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the execution of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(End of provision)

52.233-2 Service of Protest Sep 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

USCG ALC ISD Division ATTN: Christy McKethan 1060 Consolidated Road

HMF 1

Elizabeth City, NC 27909

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

52.252-5 Authorized Deviations in Provisions Nov 2020

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Homeland Security Acquisition Regulation (48 CFR 30) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)