Attachment 2 HRF_22-24July2022_PWS(AmbulSani).pdf

Performance Work Statement (PWS)

FEMA Region 6 HRF – Sustainment Year Collective Training Event (SYCTE)

On-Site Ambulatory and Sanitation Services 22 July 2022 – 24 July 2022

1.0 General (Ambulance):

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform dedicated Advanced Life Support (ALS) Ambulances with Crew, as defined in this PWS.

1.2 Background: The NGB-J3/7 Provides the Chief, National Guard Bureau (CNGB) with subject matter expertise on joint doctrine, training, education, and exercises to ensure a trained and balanced National Guard force ready to support any mission of the several States or the Combatant Commander. The Texas Army National Guard is tasked to develop and support training and exercise activities aimed at enhancing contingency readiness. The HRF ensures these functions are integrated and complementary where appropriate.

1.3 Period of Performance (PoP): The Period of Performance reads as follows: 22-24 July 2022.

1.4 General Information:

1.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1900 on Friday through Monday. Performance shall be at the Round Rock Public Safety Training Center, at 2801 North Mays Street, Round Rock, TX 78665. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/ installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.3 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Point of Contact (POC). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Round Rock Police Department. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4. Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS

224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s

PII has been compromised. Security Program, January 1987, and (d) verification of a claimed identity.

CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS).

1.4.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract

2.0 General (Sanitation Services):

2.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform field sanitation services, as defined in this PWS.

2.2 Background: The NGB-J3/7 Provides the Chief, National Guard Bureau (CNGB) with subject matter expertise on joint doctrine, training, education, and exercises to ensure a trained and balanced National Guard force ready to support any mission of the several States or the Combatant Commander. The Texas Army National Guard is tasked to develop and support training and exercise activities aimed at enhancing contingency readiness. The HRF ensures these functions are integrated and complementary where appropriate.

2.3 Period of Performance (PoP): The Period of Performance reads as follows: 22-24 July 2022.

2.4 General Information:

2.4.1 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

2.4.2 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1900 on Friday through Sunday. Performance shall be at various locations (refer to Section 6.0).

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/ installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

2.4.3 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Point of Contact (POC). The contractor shall also provide all information required for background checks to meet installation access requirements. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.4.4. Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS

224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised. Security Program, January 1987, and (d) verification of a claimed identity.

CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS).

2.4.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

2.4.6 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract

3.0 Definitions and Acronyms:

3.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

3.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

3.1.3 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

3.1.4 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

3.1.5 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

3.1.6 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

3.1.7 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

3.1.8 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

3.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

3.1.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

3.1.11 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

3.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

3.2 ACRONYMS:

ALS Advanced Life Support DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense EMT Emergency Medical Technician KO Contracting Officer PII Personally Identifiable Information POC Point of Contact

PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan TE Technical Exhibit

4.0 Utilities: Use of utilities at the locations will be directed by Texas Military Department personnel on location. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.1 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.2 Contractor will have working Ambulances fully equipped for Advanced Life Support.

5.0 Requirements (Ambulance Services): The contractor shall:

5.1 The contractor shall provide two dedicated ALS Ambulances with ALS Crews to 2801 North Mays Street, Round Rock, TX 78665 on 22-24 July 2022, from 0700-1900 hrs.

5.1.1 In the event that both dedicated ALS Ambulances and crews leave for any reason replacement ALS Ambulances and crews must be dispatched.

5.1.2 The Contractor shall employ EMT-Ps (Emergency Medical Technician - Paramedics), EMTs (Emergency Medical Technicians), AEMTs (Advanced Emergency Medical Technicians) and support staff to provide patient care and to operate Contractor's vehicles and equipment. Each EMT/AEMT and paramedic shall be physically capable of performing the tasks assigned by the Contractor, shall be clean in dress and person, and shall display their name and certification on a photo identification badge in an appropriate manner visible to the patient and the COR.

5.2 Contractor Manpower Reporting Application (CMRA):

5.2.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.2.2 The contractor shall completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

TECHNICAL EXHIBIT 1

Performance Requirements Summary This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1.

5.1.1 5.1.2

The contractor shall be on standby in the event they are needed to transport injured personal to a local hospital

The contractor shall ensure that the ALS Ambulances and associated equipment fully operational at all times

Periodic Inspection – Government POC will check daily to ensure Ambulance crews are on time and properly equipped to support the mission and meet contract specifications

6.0 Requirements (Sanitation Services): The contractor shall:

6.1 The contractor shall provide 8 portable latrines, 4 handwashing stations, and two rolling dumpsters at various locations (refer to TECHNICAL TABLE 2).

6.2 Contractor Manpower Reporting Application (CMRA):

6.2.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

6.2.2 The contractor shall completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

TECHNICAL EXHIBIT 2

Performance Requirements Summary This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Requirement Location Quantity Cleaning Cycle Surveillance Method / By Whom

Portable Latrines

Handwash Stations

3550 E Palm Valley Blvd, Round Rock, TX 78665 (Dell Diamond Complex)

Daily

Periodic Inspection – Government POC will check daily to ensure latrines meet sanitation standards

Portable Latrines

Handwash Stations

2801 N Mays St, Round Rock, TX 78665 (RR Public Safety Training Ctr)

Daily

10-Yd Roll-Off Dumpsters

2801 N Mays St, Round Rock, TX 78665 (RR Public Safety Training Ctr)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government