Attachment 2- Grounds Maintenance PWS CAO 7232024.pdf

PERFORMANCE WORK STATEMENT

GROUNDS MAINTENANCE SERVICES

JOINT BASE ELMENDORF – RICHARDSON, AK

Date: July 23, 2024

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 MAINTAIN IMPROVED GROUNDS

1.2 MAINTAIN SEMI‐IMPROVED GROUNDS

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

1.4 MAINTAIN UN‐IMPROVED GROUNDS

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AREAS

1.6 MAINTAIN SURFACE DRAINAGE DITCHES

1.7 PERFORM SNOW/ICE REMOVAL (JBER‐RICHARDSON ONLY)

1.8 SPECIAL REQUIREMENTS

2 SERVICE SUMMARY

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

4 GENERAL INFORMATION

5 Appendices

Appendix A, Grounds Description/Workload Estimates

Appendix B, Area Maps, Site Plan criteria found in Atch 2 of RFP

Appendix C, Data Requirements

Appendix D, Definitions

Appendix E, Xeriscaping and Urban Forest Master Plan Reserved

Appendix F, Irrigation System Description/System Maintenance projected Workload

Appendix G, Government Furnished Property

Appendix H, Applicable Publications and Forms Appendix I, Environmental Protection/Hazardous Materials - JBER

Appendix J, Xeriscaping and Urban Forest Master Plan Reserved

Appendix K, Management of Hazardous Waste - JBER

Appendix L, MMDZ/LZ Minimums DVO For Military Aircraft

Appendix M, 773 FSS, Supplemental PWS, CDC/SAP Sidewalk Snow Removal

Appendix N, Special Maintenance Project Form

SUMMARY OF CHANGES, MAY 29, 2024

This document has been revised for the applicability to the DAF, which includes updates to JBER-Rich Grounds Maintenance PWS policy statement, i.e., administrative corrections, clarification or work statements, additions or deletions for requirements, scope, coverage, etc.

Table Of Contents – Updated Appendices reference listing, A – M.

Included Appendix L, pg. 43-44, Snow Removal Criteria for MMDZ/LZ Minimums DVO For Military Aircraft.

Included Appendix M, 773 FSS, Supplemental PWS For CDC/SAP Sidewalk Snow Removal Services.

Section, 1.7.1.7, pg. 10 – Clarification for snow berm relocation i.e., the Contractor shall avoid creating snow berms that block intersections, entrances, and driveways; Temporary snow berms are typically considered a non-emergency task and will be relocated fourteen (14) days after snowfall has ended. etc.

Section, 1.7.1.8, pg. 10 – MMDZ/LZ: Coordinate with Flight Operations, and JBER, Range Control Office.

Pursuant to paragraphs A9.1-A9.2, Table A9.2, Figures A9.1 and A9.2; snow removal services must meet Derive Vertical Obstruction (DVO) width and height maximums for military aircraft, etc.

Section, 1.7.1.18, pg. 11 – Clarification for fire hydrant snow removal services, i.e., Snow shall be removed to within twenty-four (24) inches of all obstructions or permanent structures (e.g., telephone poles, head-bolt heaters, culverts, and utility pedestals) ; Fire hydrants shall remain unobstructed from snow; maintain a clear a margin within a five (5) foot radius around the circumference of hydrants, minimum three feet (3) wide.

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Joint Base Elmendorf Richardson (JBER) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance and validated customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards. The Contractor shall submit a monthly mowing, brush cutting and/or grading schedule to the CO and COR ten (10) Days prior to the performance month. The growing season at JBER is considered to be 15 April through 14 October. Snow removal shall be required during all snow events. All damages caused by the Contractor or its employees to Government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within fifteen (15) days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy in the improved area due to damage, the Contractor shall be responsible for replacing the damaged plant with a plant of the size and type designated by the COR. Plant replacement shall occur within fifteen (15) days after identification or notification or as otherwise agreed to by the parties. Fence lines identified shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. COR will designate wood chip, grass clipping and vegetation disposal site post award.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A, Grounds Descriptions/Workload Estimates and Appendix B, Area Maps or Site Plans. The contractor shall amortize all costs over a period of 12 months to ensure a mission-ready fleet is available year-round to conduct all operations IAW the

PWS.

1.1.1 MOW

The Contractor shall mow all improved grounds as designated in Appendix B, to look well-manicured, with a neat and professional appearance on a continuous basis. Maintain grass height between two (2) and four (4) inches uniform in appearance, free of skips, gaps, rutting, or scalping.

The Contractor shall pick up debris, natural and manmade, prior to mowing any area. The Contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area. Debris shall be disposed of in accordance with the base’s solid waste management plan.

1.1.2 EDGE

The Contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces as necessary for infrastructure protection, e.g. prevent infiltration of grates, equipment. Grass, vegetation, and weeds shall be cut back no more than one half (½) inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3 TRIM

The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming heights shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The Contractor shall remove or mulch grass clippings when visible after trimming, before leaving the work area.

1.1.4 WEED CONTROL

Control weeds in identified DV grounds through execution of a weed control program appropriate for the areas to maintain a professional appearance in accordance with State of Alaska in Title 11 Chapter 34 AAC and Alaska Statutes 03.05.010, 03.05.030, and 44.37.030. Restore grounds made barren where weeds are removed to the level of care of the surrounding area.

1.1.5 MUNITION STORAGE AREA

The Contractor shall maintain grass on munition igloo/bunker/magazine to improved grounds standard of two (2) to four (4) inches in height. Herbicide shall not be applied to in munition area.

Additionally, areas within fifty (50) feet of designated Potential Explosive Sites (PES) shall be maintained between two (2) and four (4) inches in height to minimize fire hazards. All adjacent concrete areas shall be trimmed and/or edged to maintain improved grounds standards.

1.1.6 IRRIGATION

The contractor shall irrigate DV area to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix A and B). Contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation without prior approval from CO/COR. Watering shall be performed during nighttime hours. If daytime watering is necessary, Contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress.

Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc. The Contractor shall irrigate lawns on DV improved grounds as required to maintain a neat and professional appearance. Contractor will place an easily removable irrigation system and operate all heads to verify system is running and watering at peak performance. Adjust all heads for optimum coverage.

1.1.7 REMOVE DEBRIS/POLICE GROUNDS

The Contractor shall perform general litter patrol in areas of improved grounds identified in Appendix A and B. Additionally, the contractor is responsible for policing grounds 10 feet into tree lines. Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Police areas often to always maintain a neat and professional appearance. The contractor shall amortize all costs over a period of 12 months to ensure a mission-ready fleet is available year-round to conduct all operations IAW the PWS.

1.1.7.1 DEAD ANIMALS

All dead domestic animals in improved areas are to be collected for disposal. Prior to disposing, report number and type (bird, dog, cat, unrecognizable, etc.) to the COR, Pest Management and Natural Resources. Contractor shall contact pest management and public health within 10 business days after contract award to get instructions on the protocols for handling and disposal of dead animals (e.g., PPE and local disease protections). Dead wildlife will be reported to the military Conservation Agents at (907) 552-9453 or (907) 552-8609

1.1.7.2 NATURAL DISASTERS

In case of natural disasters, the Contractor shall perform general litter patrol in areas of improved grounds identified in Appendix A and B. remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris.

1.1.8 LEAF REMOVAL

The Contractor shall remove leaves in areas of improved grounds to maintain a neat and professional appearance as required to prevent drainage issues and lawn disease, and infestations.

Leaf removal, in approved areas, must be completed by 30 September to maintain a neat and professional appearance. Leaf removal is to include natural debris (i.e., Tree limbs, dry brush, rodent habitats), and man-made debris. Leaf removal must be completed within three (3) days upon issue of a work task issued by the CO or COR. Leaves may be disposed of in the vegetation disposal site identified or removed from the installation.

1.1.9 LAWN CONDITIONING

Limit lawn conditioning to only DV improved grounds as identified in appendix B. The contractor shall amortize all costs over a period of 12 months to ensure a mission-ready fleet is available year-round to conduct all operations IAW the PWS.

1.1.9.1 FERTILIZATION

The Contractor shall provide a program for government approval indicating the PH balance and the application dates for two fertilizer applications per growing season. The Contractor shall perform a test of the soil in DV improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass, and season. The Contractor shall apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

1.1.9.2 AERATION

The Contractor shall aerate lawns on DV improved grounds once per year during the month that is best suited for the grounds and type of grass. Aeration shall be performed with a core aerator to remove soil plugs at a minimum of four (4) inches deep and two to three (2-3) inches apart.

Plugs will be left on the lawn to disintegrate.

1.1.10 PEST CONTROL (RESERVED)

1.1.11 LAWN RENOVATION

The Contractor shall renovate lawns in improved grounds as identified by the CO or COR. This work will be issued via a separate work task. Renovate deteriorated lawn area to match surrounding areas. Seed mixes to be used must be comprised of native seed.

1.1.12 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The Contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose.

Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris.

1.1.13 CEMETERIES (RESERVED)

1.1.14 ARTIFICIAL TURF (RESERVED)

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A, and Appendix B. The contractor shall amortize all costs over a period of 12 months to ensure a mission-ready fleet is available year-round to conduct all operations IAW the PWS.

1.2.1 MOW

The Contractor shall maintain grass height in uniformed appearance in all areas between 4 and 10 inches in all semi-improved grounds areas. Adjacent semi-improved areas shall be maintained at the same grass heights.

1.2.2 TRIM

The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing to prevent infiltration of grates, equipment, or other infrastructure or safety.

1.2.3 INTERIOR AND EXTERIOR PERIMETER FENCE LINE

The Contractor shall maintain a thirty (30) foot strip on inside and a ten (10) foot strip outside of the perimeter fence (forty (40) feet total) as Semi-Improved Grounds. The Contractor shall maintain grass height in uniformed appearance in all areas between four (4) and seven (7) inches.

The height of brush within the fabric shall be kept at zero (0) growth. The fence line is identified in Appendix A and B.

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH).

BASH requirements will be limited to outside the active airfield and within Eagleglen Fitness Park Area.

1.3.1 MOW

Grass, weeds, and vegetation shall be maintained between 7 to 14 inches. The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The contractor shall begin mowing operations at the northern most location on Eagle-Glen Fitness Park Area (just south of Runway 34) and proceed South and Southwest causing the insects and animals to move away from the airfield and runway.

1.3.2 AIRFIELD LIGHT FIXTURES (RESERVED)

1.3.3 HERBICIDES AND INSECTICIDES (RESERVED)

1.3.4 AIRFIELD COORDINATION (RESERVED)

1.3.5 FLIGHT-LINE DRIVERS (RESERVED)

1.3.6 AIRFIELD TOWER COMMUNICATIONS (RESERVED)

1.4 MAINTAIN UN-IMPROVED GROUNDS.

Un-improved grounds are identified in Appendix A and B. The Contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The Contractor shall mow (brush cut) un-improved grounds annually, ten (10) inches to fourteen (14) inches in height. The contractor shall amortize all costs over a period of 12 months to ensure a mission-ready fleet is available year-round to conduct all operations IAW the PWS.

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED

AREAS.

The Contractor shall maintain vegetative beds, inert beds, rock beds, and related areas as identified in Appendix A and B to present a neat and professional appearance. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES

The Contractor shall maintain surface drainage ditches to be free of plant growth, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix B, Area Maps or Site Plans. The contractor shall amortize all costs over a period of 12 months to ensure a mission-ready fleet is available year-round to conduct all operations IAW the PWS.

1.7 PERFORM SNOW/ICE REMOVAL (JBER-RICHARDSON ONLY)

Snow and ice removal areas are identified on the snow removal map in Appendix B by color coded highlighting to indicate priority level of identified area (see Appendix B snow removal map legend to identify color meaning). The Contractor shall clear snow and ice from all highlighted areas identified in the Appendix B snow removal map (paved areas, unpaved areas, sidewalks, steps, stairs, landings, work areas, drains, entrance ramps, etc…) to provide secure footing or safe driving conditions. The Contractor shall remove snow and provide continuous snow and ice removal to include drifts or piles, from all identified surfaces such as thoroughfares, parking lots, and airfields as shown on the map in Appendix B, IAW the JBER-R Snow Removal Priorities, and by the timing, intensity, and duration of snowfall. The Snow in Priority 1 areas (Appendix B) shall be removed when accumulation exceeds one (1) inch or within one (1) hour after snowfall stops. Priority 1 areas shall be completed within twelve (12) hours. The snow in Priority 2 areas (Appendix B), shall be removed when Priority 1 areas are complete. Snow in Priority 2 areas may be removed concurrently with Priority 1 areas subject to mission requirements. Snow removal from Priority 3 areas shall begin after snow has been cleared away from Priority 1 and Priority 2 areas. If a snowstorm continues, and roads again become snow covered, the Contractor shall plow until the storm abates. This may require multiple snow/ice removals each day. When snowfall is heavy or accumulations become excessive, the Contractor shall place excess snow in approved snow dump locations as identified in Appendix B. The Contractor shall plow all priorities within seventy-two (72) hours of end of snow/ice event. The contractor shall amortize all costs over a period of 12 months to ensure a mission-ready fleet is available year-round to conduct all operations IAW the PWS. Note: See Appendix M, for CDC/SAP snow and ice removal requirements.

1.7.1 BASIC SERVICES

1.7.1.1 Snow removal operations shall continue until snow both within assigned priority areas and those improved surfaced areas unassigned as a priority has been cleared in accordance with the paragraph 1.7.

1.7.1.2 Ice control operations shall begin within one hour of the beginning of an ice storm, rain or unseasonal warming or any other condition that causes dangerous icing conditions or by notification from the Government.

1.7.1.3 Some areas require that snow operations shall be conducted during specified time frames.

The Contractor shall not operate on D St, Richardson Dr, Davis Hwy (between 1 St and Ruff Rd), or Arctic Valley Rd (between Richardson Dr and Glenn Hwy) between the hours of, 0630-0730, hours and 1600-1700 hours, Monday through Friday. Streets bordering residential or hospital facilities shall be restricted from operations between 2200-0500 hours, 7 days per week.

1.7.1.4 Snow removal operations per snowstorm or snow drifting event shall be completed within seventy two (72) hours after snowfall or drifting ends. The commencement of each additional snowfall or snow drift event eliminates the previous (72) hour time frame, if such an event begins during a previous seventy-two (72) hours’ time frame. Snow removal operations include plowing snow to roadsides or into berms, and into piles in parking and staging areas for later pickup.

1.7.1.5 Directly after the seventy-two (72) hours snow removal time frame, snow hauling operations shall commence. Snow hauling operations including removal of berms, piles and clearing of snow shall continue until 100% of temporarily stored snow in all priority areas is removed and hauled away. A completed snow removal event, including removal and hauling of snow, shall be completed fourteen (14) days after snowfall has ended. In the event of continuous or overlapping snowfall events, snow hauling operations shall be performed concurrently with snow removal operations beginning fourteen (14) days after start of original event.

1.7.1.6 Snow shall not be more than one-half (1/2) inch above the running surface of the road pavement, parking areas, sidewalks, or unpaved surfaces immediately after snow removal operations or after the maximum allowable time to complete snow removal operations has been reached.

1.7.1.7 The Contractor shall avoid creating snow berms that block intersections, entrances, and driveways. Snow shall be removed across the full width and length of surface areas requiring snow removal. The height of snow berms along the roadway, and at roadside intersections, including at railroad grade intersections shall not exceed thirty-six (36) inches. This height standard applies to a minimum distance of fifty (50) feet back from the intersection. Snow berms will be removed after all association roads have been cleared; however, note the exact timing can vary based on local weather conditions. Temporary snow berms created by snow removal efforts shall not exceed thirty-six (36) inches. The removal of temporary snow berms is typically considered a non-emergency task and will be relocated fourteen (14) days after snowfall has ended.

1.7.1.8 MMDZ/LZ: Coordinate with Flight Operations, and JBER, Range Control Office.

Pursuant to paragraphs A9.1-A9.2, Table A9.2, Figures A9.1 and A9.2; snow shall be removed from the entirety of the width and length of the runway surface perimeter. The snow berm(s) height along the left and right runway edges shall not exceed thirty-five inches (35” in); and maintained at a minimum distance of sixty feet (60’ ft.) between (Zone A, and Zone B) the left and right operational runway edge to the LZ shoulders. See guidance and configuration in Appendix L, DAFMAN 13-217, figure 4.2., Derive Vertical Obstruction width and height maximums for aircraft.

1.7.1.9 Road, parking lots, and street priorities include both the roadway area and all adjacent sidewalks or other pedestrian rights-of-way. Sidewalks or other pedestrian rights-of-way within 100 feet of a facility, or that are not associated with a road, parking lot, or street priority, are not the responsibility of this contract unless specifically designated in Appendix B. (i.e. sidewalks between 641, 651 dormitories leading to 647, “Bike trail/Running trail” around Bryant airfield, etc.).

1.7.1.10 The Contractor shall coordinate with barracks managers to close parking lots for snow removal operations. Parking lots shall be closed for snow removal operations, between the hours of 0600 and 1900. The Contractor shall post advisory signs warning of closure for snow removal operations twenty-four (24) hours prior to commencement of snow removal. Lettering shall be legible from the distance of ten (10) yards.

1.7.1.11 Refuse containers located in the snow removal areas shall be left accessible to the deposit of trash and the collection of debris by refuse collection equipment following snow removal operations.

1.7.1.12 Fire lanes and other service access shall be completely cleared and accessible to service vehicles, equipment, and personnel at all times. Snow berms shall not be stored in a manner that blocks the roadway or railroad intersections at any time.

1.7.1.13 Snow shall be removed from traffic signs so that the signs are completely visible and legible. Signs damaged by snow removal operations shall be repaired within one (1) hour of damage.

1.7.1.14 Snow or ice shall be immediately removed or thawed in any facility drainage structure which has water backing up and flooding due to a freezing blockage or obstruction. Thawing operations shall continue until the drainage structure effectively drains the area.

1.7.1.15 The Contractor shall notify the CORs of parked, stalled, or abandoned vehicles or equipment in the way of snow removal operations within eight (8) hours after operations in that area commence. Snow shall be cleared to within twenty-four (24) inches of parked, stalled, or abandoned vehicles or equipment within an eight (8) hour period.

1.7.1.16 Continuous traffic flow shall be maintained in both directions during snow removal operations.

1.7.1.17 Any snow fences constructed during winter snow control operations shall be removed no later than 1 May.

1.7.1.18 Snow shall be removed to within twenty-four (24) inches of all obstructions or permanent structures (e.g., telephone poles, head-bolt heaters, culverts, and utility pedestals) within a snow removal area. Fire hydrants shall remain unobstructed from snow. The Contractor shall clear a margin within a five (5) foot radius around the circumference of hydrants and clear a minimum three feet (3) wide.

1.7.1.19 Trash and debris caused by or affected by snow removal operations shall be cleared from all designated areas between 1 Mar and 31 May.

1.7.1.20 Prioritization is essential to ensure efficient and safe operations. Upon notification by COR, critical identified Range Control roadways shall be changed to a priority 1 designation.

Contractor can expect ten (10) occurrences per snow season.

1.7.2 ICE CONTROL

The Contractor shall provide ice control by pre-treating thoroughfares to provide secure footing or safe driving conditions by ice control operations or by sanding with sand meeting material gradations. Pre-treating with an Air Force approved liquid anti-icing product shall begin when temperatures are forecast to reach and/or drop below 32oF (0o) for a continuous 24-hour period.

When freezing conditions are expected, potassium acetate may be used as an anti-icer on paved surfaces. The contractor shall only use Sodium Acetate (SA) on sidewalks, steps, and landings to protect concrete surfaces. The Contractor shall provide “continuous monitoring” of base thoroughfares to ensure pavement conditions remain as clear as possible. Surface friction can be improved by the application of sand when unusual conditions prevent prompt and complete removal of slush, ice, or snow. Ice control operations may include melting chemicals, anti-skid chemicals or materials, or mechanical ice scoring. Mechanical Ice scoring shall not be allowed to damage paved surfaces. The Contractor shall provide all sand and chemicals and shall remove and dispose of excess sand accumulation as part of spring cleanup by 15 April. This date will flex to fifteen (15) days after the end of a snow event. Note: See Appendix M, for CDC/SAP sidewalks snow and ice removal requirements.

1.7.2.1 STREET AND VEHICLE PARKING AREAS.

1.7.2.2 Graders are used first for ice removal. When deemed necessary by the vehicle operator, the use of sodium chloride can be used to facilitate the removal of ice.

1.7.2.3 STREET SAND

Sand will be applied to streets when icy conditions exist. Sanding is effective, but temporary, as winds tend to blow the sand from the surface. As a result, sanding must be repeated frequently. Applying sand to a wet surface is the most effective method.

1.7.2.3.1 MAIN STREETS AND HIGH USE AREAS

Sand will be applied to intersections before early morning traffic begins. Use caution if sanding is required during heavy traffic hours. The sand includes aggregate which can damage oncoming vehicles. A preventive agent can be used to prevent icing or as a removal agent. Main streets and high use areas which require sanding are:

• D Street from Otter Lake Road Through D Street, JBER Main gate to Bear Run Lane

• Otter Lake Road from Richardson to D Street

• Richardson Dr. from 27th Ave to 6th Ave

• Arctic Valley Road from Richardson Dr. Through gate and on ramp to Glenn Highway

• Grady Highway from Ship Creek Bridge to Arctic Valley Road

• 1st Ave from Richardson Dr. to Davis Highway

• 2nd Ave from Richardson Dr. to Davis Highway

• 4Th Ave from Arctic Valley Road through both sides of HQ Loop to Richardson Dr.

• 5th Ave from Arctic Valley Road to Davis Highway

• 6th Ave from Richardson Dr. to Davis Highway

• Davis Highway from 1st Ave to Randal

• Randal Dr. through Westbrook Ave. to bldg. 48010 including parking lot

• Ruff Road from both D Street intersections to National Guard Road

• D Street Gate Visitor Center parking lot and access

• Bldgs. 654, 6, 7, 36100 parking lots and mechanical room access

• Bldg. 47815, JBER Veterinary Treatment Facility (VTF) entrance/parking area.

1.7.2.3.2 Special attention will be given to sanding school zones and crosswalks.

Sodium Chloride. Sodium chloride mixed with sand (at ten (10) percent ratio) is used to improve traction for vehicular traffic at intersections and in parking lots.

1.7.2.3.3 Final Vehicle Denial Barriers

The contractor shall use alternate means of snow removal above the barriers. Ice berms are created during snow removal operations and from freezing/thawing associated with the heated barriers.

1.7.2.3.4 Ice control operations shall be conducted IAW priorities established for snow removal to ensure safe conditions. Ice control measures may include melting chemicals, anti-skid chemicals or materials, or mechanical ice scoring. Mechanical ice scoring shall not be allowed to damage paved surfaces. The Contractor shall use the approved sand, gravel, and chemical mixture below for the purpose of ice control. Government approval of chemical usage must be in writing.

Storage shall be only in areas approved in writing by the Government and shall be protected from the elements during storage. Records of the amounts, concentrations, and locations of chemical usage shall be compiled by 673 CES/CEAN and kept for five (5) years.

1.7.2.3.5 JBER APPROVED SAND, GRAVEL, AND CHEMICAL MIXTURE

Sand shall be uniformly mixed with sodium chloride. This mixture shall contain sodium chloride at the rate of 10%by weight of sodium chloride to sand (plus or minus 2%). The sodium chloride graduation will conform to ASTM 0 632 standard grade #1, for highway ice control. The sand mixture shall be free of lumps, muck, frozen material, roots, sticks or deleterious materials and 100%passing through a 3/8 sieve with no more than 5%pass through a #30 standard mesh sieve.

It shall be clean, hard and suitable for winter sanding operations. The moisture content shall not exceed five percent (5%) with a plus or minus of two percent. (+/-2%). The sand mixture shall have a minimum of 45% by total weight of particles retained on the #8 sieve having at a minimum 1 fractured face. Street sand/salt mixture shall be graded to meet the following limits in Table #1 below:

Table #1 Sieve Designation Passing by Weight

3/8” 100% #8 75-100% #16 0-10% #30 0-5%

1.7.2.3.6 Road intersections, railroad grade crossings, and emergency access ramps shall be sanded at the distance of fifty (50) yards prior to, after, and through the intersection in the direction of traffic flow entering the intersection or grade crossing, for the full length and width of the ramp. Road curves shall be sanded from where the radius commences to fifty (50) feet from where the radius ends, and across the full width of the roadway.

1.7.2.3.7 During unusual weather conditions, ice storms, rain, periods of unseasonal warming or any other conditions resulting in dangerous icing of roadways, parking areas and sidewalks, ice control operations shall include constant monitoring and treating for slippery roads and sanding to ensure safe vehicle and pedestrian traffic.

1.7.2.3.8 The Contractor shall coordinate with 673 CES environmental section, 384-3322, for ice control chemicals and anti-skid materials storage requirements.

1.7.3 SAND BARRELS (RESERVED)

1.8 SPECIAL REQUIREMENTS

The Contractor shall provide all management, administrative support, supervision, personnel, equipment, tools, material, and/or services necessary to perform all SMP requirements. SMPs are defined as work requirements within the general scope of this contract which may include separately defined or priced line items incidental to the overall work performed. All work under this section shall be executed via a SMP by the CO or COR (except for areas, referring to, “the Contractor shall identify). Upon request of the CO or COR, contractor shall prepare and submit a cost proposal within three (3) days for the work requested. Appendix N shall be used to submit SMPs. If the Contractor identifies possible SMPs, they are welcome to submit projects to the COR.

CLIN X008 shall be utilized for SMPs. Upon a request/proposal for a SMP, the CO shall modify the contract to insert a Sub-CLIN (SLIN) for the first SMP and any additional SMPs will be added as SLINs to the contract, as agreed upon.

1.8.1 TREES

The Contractor shall identify trees that pose public safety hazards or threats to structures/buildings and remove the hazards/threats within one (1) workday of discovery. These hazards include minimum safety clearances, which are: fourteen (14) feet over streets, twelve (12) feet over driveways, eight (8) feet over walk areas, four (4) feet over buildings, and one (1) foot from buildings. Topping and de-horning are not permitted. Removal of trees will be coordinated with the COR or CO for approval. The Contractor shall be responsible for removing all debris generated from all tree and brush related operations. All non- emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within SMP subsections.

1.8.1.1 TREE CARE

The Contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The Contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The Contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.8.1.2 TREE STANDARDS

The Contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.8.1.3 EMERGENCY SPOT PRUNING/TRIMMING

The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work task date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.8.1.4 TREE AND STUMP REMOVAL

The Contractor shall perform complete stump and perimeter roots removal by cutting and grinding all growth to a minimum of eight (8) inches below grade. Stumps shall be ground within one (1) workday of the work task when not in conjunction with tree removal. Stump- grinding debris shall be removed the same day grinding is performed. The Contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the patch area IWA manufacturer’s recommendation until the grass has become established.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring four and a half (4.5) feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter. Stumps of felled trees shall be removed within one (1) workday of tree removal.

• Large Trees: Diameter thirty-six (36) inches and above, remove within ten (10) workdays from the work task date.

• Medium Trees: Diameter twenty-four (24) inches to less than thirty-six (36) inches, remove within ten (10) workdays from the work order date.

• Small Trees: Diameter three (3) inches to less than twenty-four (24) inches, remove within five (5) workdays from the work order date.

• Saplings: Diameter smaller than three (3) inches, remove within two (2) workdays from the work order date.

1.8.1.5 EMERGENCY TREE AND STUMP REMOVAL.

The following timeframe shall be applied for emergency tree and stump removal by the Contractor:

• Large Trees: Remove within two (2) workdays from the work task date

• Medium Trees: Remove within two (2) workdays from the work task date

• Small Trees: Remove within one (1) working day from the work task date

1.8.1.6 SPRUCE BEETLES

In either of the cantonment areas of JBER, removal or trimming of trees will be coordinated with 673d CES/CEIEC, either Urban Forestry Program Manager, or Forester, prior to commencement of tree removal activities to ensure proper inventory of urban trees and proper disposal of tree material.

1.8.1.6.1 Avoid clearing/removal/pruning of spruce and creation of spruce slash (boles and/or limbs) during the period of February-July, unless approved by COR or CO. If this timing cannot be avoided, the spruce will need to be treated and/or removed to prevent further spruce beetle spread. Spruce slash will be chipped or at least partially debarked; cut, piled and solar treated, cut and hauled to a “safe” place away from other spruce trees (to be coordinated with 673d CES/CEIEC) and available for use as firewood. Slash from inaccessible trees will be cut and scattered widely in as sunny a location as possible to facilitate rapid drying and minimize risk of spruce beetle infestation.

1.8.1.6.2 In cases where spruce trees larger than 4-5 inches diameter are being cut or removed (prior to 1 February or after 31 July, unless approved by COR or CO):

• Stumps will be cut to 6” or less in height above surrounding ground level or ground as directed.

• If not chipped, logs sections will be cut into approx. 36-48” lengths and scored lengthwise to promote drying.

• Log sections left for firewood will be stacked in piles not greater than 4 feet in height.

• Incidental damage to adjacent trees to be left standing will be avoided.

1.8.1.6.3 Damaged or cut spruce trees are attractants to spruce beetles and, especially if left standing, can encourage a further infestation with deleterious effects to forest resources and an increase of risk of wildland fire.

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and Government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, Contractor personnel shall begin emergency work within two

(2) hours. Oral work tasks for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work task on a SMP Form. Special events services will be issued through work tasks on a SMP Form.

1.8.3 XERISCAPING AND URBAN FOREST SERVICES. (RESERVED)

1.8.4 SPECIAL CUTS.

The Contractor shall upon notification by the CO through the issuance of a work task, perform special cuts. DV and special cuts cover all cuts not encompassed or in excess of the improved and semi-improved standard. Unimproved grounds or grounds not classified as improved or semi-improved are classified as a special cut. Areas in this classification encompass weapon ranges, road shoulders in undeveloped areas, forestlands and grazing lands, lakes, ponds, wetlands, and areas in airfields beyond safety zones. Air Force standard for unimproved areas is mow one (1) time per year, ten (10) inches to fourteen (14) inches in height.

1.8.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS.

Upon notification by the CO or COR through the issuance of a work task, the Contractor shall perform planting of trees, shrubs, and vegetative beds (to include but not limited to removal and disposal of trees, shrubs, or vegetative beds being replaced) and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability.

The location and species of trees or shrubs to be planted will be coordinated with 673d CES/CEIEC, either Urban Forestry Program Manager, or Forester, prior to purchase and/or planting activities. Only low maintenance, indigenous shrubs/trees shall be acceptable candidates for planting.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed to identify normal phase-in problems.

Table 2.2.

Performance Objective

(PO)

PWS

Section

Performance Threshold

Method of Surveillance

PO-1 -

Maintain Improved Grounds

1.1

Excellent: 0 defects Very Good: 1 defect Satisfactory: 2-4 defects

Customer Complaint; 100% Inspection; and/or Periodic

Validation

PO-2 -

Maintain

Semi- Improved

1.2

Validation

PO-3 -

BASH

1.3

PO-4-

Maintain

Unimproved

1.4

PO-5 -

Vegetative Beds, Inert Beds and related Areas

1.5

PO-6

Snow

Clearing and Removal

Operations

1.7

2.1 QUALITY CONTROL

The Contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.212-4 in the resulting contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE.

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS. The CO or COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within one (1) workday of receipt.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

The Government will provide the facilities identified in Appendix G for Contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The Contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the Government in the same condition as received, fair wear and tear and approved modifications.

3.1.1 FACILITY MANAGER

The Contractor shall provide a facility manager. The facility manager will be the point of contact for facility issues.

3.2 UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The Contractor shall practice energy conservation in the Government provided facilities.

3.3 MATERIALS (RESERVED)

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 TELEPHONE

The Government will provide telephone line(s) in the Government provided facility for Contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on Government phones.

3.6 SOLID WASTE COLLECTION AND DISPOSAL

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS (except for the work describes in section 1.8 Special Requirements). The Contractor may chip yard/tree waste for disposal at designated areas.

4 GENERAL INFORMATION

4.1 MISSION

The overall Civil Engineer mission at Joint Base Elmendorf Richardson (JBER) is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, soldiers, families, and civilian employees.

4.2 BACKGROUND

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Joint Base Elmendorf-Richardson (JBER) in a matter that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance and that snow removal and ice control is conducted in a way that enhances safe and efficient vehicular and pedestrian traffic on roads (paved and unpaved), parking, storage, work areas, and sidewalks. The Contractor’s performance will be based upon the Contracting Officer’s (CO) evaluation and Contracting Officer Representative (COR), Quality Assurance personnel (QAP) and the results required by the Service Summary and not the frequency or method of performance.

It is at the Contractor’s discretion to determine the frequencies to attain the minimum performance levels as required by the Performance Work Statement. The evaluation of results will be based upon the COR performance assessment, tenant satisfaction, and customer complaints. The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed.

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.4 ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided. See Appendix J for further guidance.

4.4.1 HAZARDOUS MATERIALS

The CO shall approve all hazardous materials brought on-site by the Contractor prior to use. The Contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and Contractor is trained, the Contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the Contractor a list of suitable substitutes;

however, the Contractor shall retain responsibility for finding an acceptable substitute. The Contractor shall take appropriate actions to comply with waste minimization and pollution prevention…