Attachment 2 Draft Performance Work Statement (PWS).docx

PERFORMANCE WORK STATEMENT (PWS)

AtlasX

In support of:

Space Systems Command (SSC) Los Angeles Air Force Base (LAAFB) Atlas, AtlasX Division

12 September 2024

Revision Control

Contents

INTRODUCTION

This PWS lists the compliance, requirements, and scope that AtlasX requires to be fulfilled by the A&AS contractor. The term A&AS contractor applies to the A&AS contractor performing work to fulfill the requirements of this PWS.

Scope SSC Atlas, AtlasX requires the A&AS contractor to provide critical thinking and analysis in a dynamic, high-paced environment responding to SSC senior leadership, supporting a broad range of technical and administrative activities that enable and contribute to effective management of the SSC space enterprise. In rendering support to the identified tasks, the A&AS contractor’s effort may take the form of information, recommendations, alternatives, analyses, evaluations, research, training, processes to eliminate waste, standardizing best practices, and reducing cycle times/cost of doing business, to complement the Government's organic resources in accomplishing its mission. Deliverables could be in the format of a report, software file, briefing, spreadsheet, or other document as directed by the Government, using SSC and/or government approved and/or mandated systems/software and processes governed by guidance/instructions/policy or direction. The nature of this work will, at times, require the A&AS contractor to respond quickly to stringent deadlines and always in a high quality, professional manner.

Period of Performance This requirement is for one 12-month base period with four 12-month option periods, which may be varied in duration by the CO. Contract options will be exercised if determined to be in the best interest of the Government.

Authority of Government Personnel

Contract Administration The contract will be administered by the Space Systems Command (SSC) – PK. Only the Contracting Officer (CO) may make changes to this contract. The CO is the sole interpreter of contract terms and conditions. All contractual agreements, commitments, or modifications which involve price, quantity, quality, or delivery schedules shall be made by the Contracting Officer.

Contracting Officer Representative (COR) The Contracting Officer (CO) will appoint a Contracting Officer Representative (COR) in writing for this requirement.

Program Management

Task Lead The A&AS contractor shall identify a Task Lead, by name, who shall provide necessary on-site management, direction, administration, quality assurance, and leadership. After the action is awarded the task lead shall schedule and coordinate a Project Kick-Off Meeting at a location approved by the Government. The name of the on-site Task Lead and an alternate(s) who shall act for the A&AS contractor when the manager is absent, shall be designated in writing to the Contracting Officer (CO) and the Contracting Officer Representative (COR). The A&AS contractor shall notify the CO of impending personnel changes and verify with the CO that the change meets the threshold promised to the Government in their original proposal. The task lead shall be able to effectively communicate with A&AS contractor employees.

Required plans

Task Order Management Plan (TOMP) (CDRL A006) The A&AS contractor shall prepare a TOMP recommending the “best” (optimum) method for completing each PWS task within the allotted time and budget. The A&AS contractor shall provide SSC Acquisition Services an additional copy of submitted task order management plans and contract management status reports if requested to do so by the PCO or by SSC Acquisition Services within 5 working days. This TO management plan is issued with the greatest level of detail and estimation of need available at the time of issuance. Efforts of mutual cooperation between the Government and the A&AS contractor/team members shall consider Government concerns, TO priorities and manpower availability.

Quality Control Plan (QCP) Reference section 5.2.

Transition Plans Phase-In Plan and Phase-Out Plan Reference sections 4.2, 4.3, and 4.4

Safety Plan The A&AS contractor Safety Plan must show how the A&AS contractor shall abide by all safety policies, regulation and requirements at SSC.

Security Plan The A&AS contractor Security Plan will show how the A&AS contractor shall abide by all security policies, regulations, and requirements at SSC.

Compliance Requirements The A&AS contractor shall comply and refer to the applicable SSC guidance and policy documents when performing PWS tasks. The A&AS contractor shall use the referenced documents to determine how to accomplish the tasks. A&AS services are designed to facilitate government management and oversight of weapon system activities, and they also require the A&AS contractor to adapt to changing direction, guidance, standards, policies, and practices while performing the tasks within this PWS. The A&AS contractor shall perform to the PWS using the most current approved version of the applicable compliance documents to ensure that the Government and A&AS contractor remain synchronized. The A&AS contractor shall comply with all security requirements as described in the DD254 which is attached to this PWS.

The A&AS contractor shall comply with all applicable Federal, state, and local statutory laws while performing the tasks to fulfil the requirements of this PWS. The A&AS contractor shall comply with all DoD regulations, policies, instructions and applicable handbooks. The A&AS contractor shall comply with all Air Force regulations, policies, instructions, handbooks, and local policies/instructions (as applicable and enforced during the performance of the respective tasks) while performing the tasks to fulfil the requirements of this PWS.

Tools, Processes & Procedures The A&AS contractor shall support the development, procurement, data collection, usage, modification/enhancement, implementation, integration, testing, documentation, verification, validation, protection and maintenance of tools, processes, guidelines, methodologies, models, simulations, databases, web sites, reports and applications to support the execution and management of SSC acquisition programs.

Government Approved Software Tools The A&AS contractor shall only use the Government approved software tools and standard COTS software compatible with versions used by the Government (i.e. MS Office applications, Microsoft Project, MS IE, Adobe applications). Other software tools may be used only upon authorization by the Contracting Officer’s Representative (COR) or Procuring Contracting Officer (PCO). All government approved software tools will either be provided or procured at the A&AS contractor’s cost.

Meetings and Reports The A&AS contractor shall host and/or participate in meetings, such as Integrated Product Team (IPT) meetings, Technical Interchange Meetings (TIMs), working group meetings, process improvement meetings, etc., with government and A&AS contractor organizations as directed by the Technical Representative (TR). The A&AS contractor may also be asked to attend meetings (in person) and provide support for time sensitive and/or classified actions. Repeated inability to attend will reflect negatively on the A&AS contractor’s performance evaluation and be graded against the services summary. The A&AS contractor shall prepare presentation materials, special technical reports, and/or papers as requested, and provide the Government with copies of all materials presented at the meetings. This information shall be delivered to the Government as Technical Reports, Presentation Materials, or Conference Minutes, or other format as required by the Government. The Government will acquire unlimited data rights for all documentation delivered or otherwise provided to the Government during the performance of this Contract. As such, the Government is the sole owner of all technical report, conference/meeting minutes, training and presentation materials (to include digital, hardcopies, and multimedia), tools, publications, and data produced on this contract. Once submitted, this information is considered government-owned, and subject to government dissemination decision. All materials shall include appropriate classification markings, page numbers and distribution statements.

Kick-off Meeting The A&AS contractor’s task lead shall schedule and coordinate a Project Kick-Off Meeting within 10 business days after contract award at a location approved by the Government. The meeting shall provide an introduction between the A&AS contractor personnel and Government personnel who shall be involved with this requirement. It shall provide the opportunity to discuss technical, management, and security issues, travel authorization and reporting procedures. At a minimum, the attendees shall include key A&AS contractor personnel, representatives from other A&AS contractors involved in execution of the Task Order (TO), key government personnel, and the Contracting Officer’s Representative (COR). The A&AS contractor shall provide a contract management organizational chart, product and activities descriptions, and anticipated schedules at this meeting.

Contractor Reports and Recommendations When presenting recommendations to the Government in the performance of this PWS, the A&AS contractor shall provide multiple options, and related pros and cons (when requested), to maximize the Government’s ability to make considered and deliberate decisions consistent with the Government’s responsibility to perform inherently Governmental functions in the public interest. The A&AS contractor, when required by the Government, shall provide comments using the approved comment resolution matrix (CRM) format, or other Government recommended format, and provide the completed CRM to the Government representative for review, approval, and action.

Reporting Discrepancies, Findings, and Recommendations The A&AS contractor shall identify discrepancies and report them to the Government. The A&AS contractor shall document all findings and/or recommendations arising from the execution of this TO, and upon Government approval of any recommendation, monitor them for proper implementation and/or resolution, as directed.

Conflict of Interest The A&AS contractor shall not perform, or if started, shall immediately stop work where potential organizational and/or personal Conflict of Interest (CoI) exists, and provide written notification to the Government CO regarding any such situation. CoIs are explained in FAR Subpart 9.5. The nature of an organizational CoI may involve the prime contractor or subcontractors of any tier. Personal Conflict of Interest for this PWS includes assigned personnel or their household family members. The A&AS contractor is responsible for obtaining CoI information and then preventing all applicable corporate, supplier, and sub-tier vendors with CoI issues from engaging in TO work without the prior written agreement of the Government Contracting Officer.

If a contractor with an actual or potential OCI believes the conflict can be avoided, neutralized, or mitigated, the contractor shall submit a mitigation plan to the Government for review. In addition to the mitigation plan, the CO may require further information from the contractor. The CO will use all information submitted by the contractor, and any other relevant information, to determine whether the mitigation plan adequately avoids, neutralizes, or mitigates the OCI. The CO may determine that the conflict cannot be avoided, neutralized, mitigated, or otherwise resolved to the satisfaction of the Government and the contractor may be found ineligible to perform such tasking.

GENERAL REQUIREMENTS

The following terms and definitions are applicable to this PWS.

Non-Personal Services The Government will neither supervise A&AS contractor employees nor control the method by which the A&AS contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual A&AS contractor employees. The A&AS contractor shall manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the A&AS contractor believes that any actions constitute or are perceived to constitute personal services, the A&AS contractor shall notify the CO immediately.

Inherently Governmental Functions The A&AS contractor shall immediately stop work and provide written notification to the Government CO regarding situations where they believe, or have reason to believe, they have been tasked to perform an inherently governmental function as defined by FAR Subpart 7.5 while performing tasks in this PWS. The A&AS contractor shall not perform any task of a policy, decision making or management nature, i.e., inherently governmental functions. All decisions relative to programs supported by the A&AS contractor shall be the sole responsibility of the Government. The A&AS contractor shall not make judgments, discretionary decisions, nor perform any other activities related to supervision of government personnel.

Data Rights The Government will have unlimited data rights on all the products and deliverables developed while working on the tasks of this PWS. The examples of products or deliverables include but not limited to advice, analyses, evaluations, information, models, recommendations, reports, services, studies, training, and any product or information that will be developed with Government funding. The A&AS contractor shall use government systems, software, methods, processes, and facilities authorized by the Government to fulfill the requirements in this PWS, use of any unauthorized means, process, or methods including but not limited to the use of any proprietary systems, software, methods, processes, and facilities are not permitted unless the Government has authorized such use in writing with a descriptive understanding of impacts to data rights. No documents will be marked “A&AS contractor Proprietary.” The A&AS contractor shall not use any system, software or other means that are proprietary and not authorized by the Government on the tasks performed. Any system that is not approved by the Government in writing shall be used after obtaining written approval from the Contracting Officer.

Utilization of Software Tools The A&AS contractor shall provide and maintain the required skills and software licenses to perform the tasks outlined in Section 3 of this PWS with the necessary software tools. The A&AS contractor shall utilize Government-provided computers and software off the latest SSC Approved Software Memorandum (published by 61CS/SCXS or as otherwise provided by the Government) as standard. Additional web-based software such as but not limited to Mural, Slack, and Skedda, may be provided by the contractor to supplement team collaboration and productivity.

Planning/Executing Assessments The A&AS contractor shall execute the tasks in this PWS through the Integrated Product Team (IPT) structure within that program, in accordance with existing processes, guidance, directives, and charts when performing PWS tasks involving assessing program compliance.

Reporting Discrepancies, Findings and Recommendations The A&AS contractor shall identify discrepancies and report them to the Government. The A&AS contractor shall document all findings and/or recommendations arising from the execution of this TO, and upon Government approval of any recommendation, monitor them for proper implementation and/or resolution, as directed.

Instructions, Guides and Processes The A&AS contractor shall develop, maintain, and update implementation guides and standardized processes in addition to assisting the Government in developing and updating SSC policies/instructions IAW the latest regulations (FAR/DFARs, and supplements) and directives. To include items from SSC, Air Force Space Command, Air Force, DoD, OMB, GAO, etc. The A&AS contractor shall also track/document updates.

A&AS Contractor Role in Government The A&AS contractor shall operate cooperatively in an environment where responsibility for successful completion of activities described in this PWS are shared between the Government, Federally Funded Research and Development Center (FFRDC), and systems engineering and technical assistance (SETA). The Government is the only direct authority to the FFRDC, SETAs, and A&AS contractors. The A&AS contractor shall not give nor receive technical directions to any of these groups.

Work Product Integration of Effort The A&AS contractor is solely responsible for the actions and management of their employees, team members, consultants and subcontractors, and the execution and integration of all work performed for this TO.

Government Decision The Government is the single integraton/management authority for the FFRDC, A&AS, and Program contractors. The A&AS contractor shall not give nor accept technical direction to or from these groups. The PCO has the responsibility and authority to provide direction to the A&AS contractor, which may also be extended via the COR.

Continuous Improvement Recommendations The A&AS contractor shall submit, as appropriate, recommendations for streamlining and improving the standards, plans and processes used to execute the tasks within this PWS.

Training Government Personnel The A&AS contractor shall develop and implement, upon Government approval, training programs regarding areas covered by this PWS for the purpose of providing on-the-job and classroom training to Government personnel.

Priority of the Tasks The Government may prioritize task and requirements, including quantity and schedule requirements, and the A&AS contractor shall accept the priority. The A&AS contractor shall promptly report to the Government discrepancies in task sequencing and opportunities to improve product and process efficiencies. Only the AF Technical Representative may provide tasking prioritization for the contractor.

PERFORMANCE REQUIREMENTS

Agile Operations and Acquisition Management Advisory and Assistance

3.1.1 The contractor shall plan, develop, and deliver team-based agile/lean workshops and training to various program office in person and online, with the possibility of travel to other locations.

3.1.2 The workshop content shall be customized to the specific needs of the target team and may include Agile fundamentals, Scrum, Kanban, Objectives and Key Results (OKRs), Agile/Lean utilization of Microsoft Planner, and other current methodologies.

3.1.3 The contractor shall develop and implement new acquisition knowledge enhancement initiatives intended to increase the general acquisition fluency of the SSC workforce. This may include but is not limited to: topical workshops, course outlines, learning objectives, lesson plans, and multimedia instructional aids such as videos, podcasts, and on-demand learning.

3.1.4 The contractor shall be responsible for providing course material tailored to the SSC context. The contractor shall collaborate with AtlasX in the preparation of the workshops and training material.

3.1.5 Preferred experience includes:

1. Recent time in SSC or other DoD Space Program Office

2. Experience developing and delivering training programs

3. Experience using a variety of instructional methods including in-person and online as well as synchronous and asynchronous

4. Proficient with tools such as Microsoft Teams, PowerPoint, and Power Apps

3.1.6 The contractor shall provide hands-on guidance on how to properly set up, update, and use agile tools, including but not limited to Kanban boards, MS Planner and Whiteboard, agile stand-up meetings, and agile retrospectives.

3.1.7 The contractor shall develop and deliver an Agile Adoption Roadmap to each assigned team which includes but is not limited to:

1. Recommended Agile approach to ensure success of the ongoing customer team efforts

2. Follow-on events, activities, workshops

3. Recommended tools

Innovation Advisory and Assistance

3.2.1 The A&AS contractor shall provide comprehensive project management and support services for innovative business improvement projects that have a strategic impact on the organization. The contractor shall ensure that all personnel who work under this requirement have the necessary qualifications and training to perform their assigned tasks effectively.

3.2.2 The Contractor shall conduct ongoing project and program management for innovative business improvement projects, create strategic communication products for senior leadership and workforce reporting.

3.2.3 The Contractor shall provide coaching and facilitation for innovation project owners to help them succeed. The contractor shall review, shape, align, facilitate, provide pitch coaching, and incubate bottom-up innovation projects through various mediums such as innovation campaigns, open calls, and leadership-directed tasking.

3.2.4 The Contractor shall conduct research activities and draw connections between latest regulation/policies and acquisition management gaps. The Contractor shall formulate logical justifications for the pursuit of potential acquisition policy impediment pilots. The Contractor shall analyze and evaluate the impact of new regulations and policies on the organization's acquisition strategy and provide recommendations for compliance.

3.2.5 The Contractor shall advise on and execute culture initiatives and drive organizational change management. This includes but is not limited to developing and facilitating organizational change workshops (design thinking, Lean, Agile), introducing industry standard business practices/futures thinking, and facilitating best-practice knowledge sharing across program offices. The Contractor shall provide expert guidance and best practices to enable the organization to adapt to changing circumstances and achieve its strategic objectives.

3.2.6 The Contractor shall build, test, and maintain various project management tools and templates on a routine basis, and shall support the decommissioning or updating of outdated tools or templates.

3.2.7 The Contractor shall use various formats to present project management-related information, including ad hoc reports, visual aids, and presentations.

3.2.8 Specialized Requirements for Project Management and Innovation Support Services:

1. Expertise in project management frameworks and methodologies (e.g. PMP, Agile, Kanban)

2. Expertise in innovation and design thinking frameworks and methodologies (e.g. Human-Centered Design, Lean Startup)

3. Expertise in change management methodologies and practices

4. Expertise in the development and implementation of strategic communication plans

5. Expertise in workshop facilitation

6. Expertise in skills coaching

7. Expertise in knowledge management

8. Expertise in graphical design, especially for development of marketing materials and brand recognition

9. Expertise in video capture and editing

Business Intelligence and Data Analytics

3.3.1 The Contractor shall provide professional data analytics and business intelligence support services. The Contractor shall ensure that all personnel that work under this requirement are qualified and prepared for the various data analytics projects that they perform:

3.3.2 The Contractor shall interface with data governance organizations (including but not limited to SSC/CIO, SF/CTIO, SAF/CN, DoD CDAO, and Data Governance Councils), and support as needed in the development or distribution of policies and governance related to data operations or the use of Artificial Intelligence. The Contractor shall advocate for SSC personnel and promote organizational decisions that enable an innovative workforce and the use of emergent technologies.

3.3.3 The Contractor shall perform tasks in support of data mining activities using a variety of techniques, to include anomaly detection, focusing on unusual data errors that may require additional validations. The Contractor shall perform data mining tasks to support dependency modeling, data clustering, classification, regression, and summarization.

3.3.4 The Contractor shall perform tasks in support of data operations activities such as data extractions, data transformations, and data integration into various systems. The Contractor shall use appropriate data and business analytic frameworks for conceptualizing and actualizing work products and processes.

3.3.5 The Contractor shall develop complex statistical analytical models to perform descriptive, diagnostics, predictive, and prescriptive analytics focused on improving data-driven decision making and reducing overall risk exposure. The Contractor shall develop and deliver specialized analytical models focused on continuous monitoring to support various organizational clients, internal controls of high-risk programs, key performance indicators (KPIs), and performance metrics. The Contractor shall support change management activities including the development and delivery of training for key stakeholders, strategic communication, and related organizational support of analytic activities (e.g., participation in collaborative activities with decentralized analytic elements, IT analysts, system developers, etc.).

3.3.6 The Contractor shall build, test, and sustain interactive dashboards on a routine basis and shall support the retirement of analytic products that become obsolete. The Contractor shall use various formats to include ad hoc and cyclical reports, visual aids (e.g., charts/graphs), and queries/scripts for non-interactive dashboard reporting of analytical results.

3.3.7 The Contractor shall prepare and present findings and scientific or analytical reports and studies. The Contractor shall translate disparate data into meaningful information.

3.3.8 Specialized Requirements for Data Analytics and Business Intelligence Reporting

1. Expertise in. DAF Data Fabric analytics platforms (e.g. Envision, VAULT, BLADE, ADVANA)

2. Expertise in the Space Acquisition industry

3. Expertise in COTS Business Intelligence software (e.g. Palantir Foundry, Power BI, Tableau, Qlik Sense)

4. Expertise in SharePoint development and web technologies

5. Expertise in the Microsoft 365 suite (e.g. Power Automate, Power Apps, Forms, Lists)

6. Expertise in database languages and data transformation packages (e.g. SQL, PySpark, Pandas, R)

7. Expertise in SSC authoritative business data systems (PMRT, CCaR, CRIS, FPDS, MilPDS, DCPDS, REMIS, LISN)

8. Expertise in Artificial Intelligence (e.g. Machine Learning, Natural Language Processing, Generative AI, LLMs, prompt engineering)

Government Executive Support

The A&AS contractor shall provide Executive Support Services to the Front Office. The nature of this work will, at times, requires the A&AS contractor to respond quickly to stringent deadlines and always in a high quality, professional manner. The A&AS contractor shall assist AtlasX with, but not limited to: answering phones, monitor e-mails, greeting visitors, arranging, and administratively preparing for meetings, both in person and virtually, managing appointment calendar, preparing documents in appropriate formats to meet Air Force and DoD requirements both unclassified and up to Secret classification, i.e. staff packages; Task Management Tool (TMT) taskings; reports; talking, white, and bullet background papers; staff studies and briefings; and preparing correspondence IAW AFMAN 33-326, maintaining conference room schedule, and providing responses to routine queries.

The contractor shall serve as the primary workflow in coordinating, consolidating, analyzing, distributing, and monitoring action items, suspenses, and responses using the currently designated TMT. Contractor must also be proficient in Microsoft tools for daily tracking of local taskers (up to and including Secret classification). Contractor will also track meeting action items from all assigned meetings and report daily status of tasks and assignments completion to the Government. The contractor’s personnel shall have the ability to communicate both orally and in writing clearly, concisely, and with technical accuracy.

Contractor shall ensure all assigned locations are secure at the end of the day, all unnecessary power devices are shut down, printers are filled with paper, and ensure that rooms are free of trash, clutter, meeting materials, etc. Contractor shall ensure safeguarding and proper record keeping of all work performed. All work shall be maintained on Government servers including non-classified materials on the Electronic Filing Plan (EFP) or for classified materials within Government approved safes or filing cabinets in an accessible location to Government personnel. Contractor shall ensure doors are locked at the end of the day.

Executive Assistant The A&AS contractor shall prepare travel arrangements and Defense Travel System (DTS) documentation for the AtlasX Director as required. The A&AS contractor shall assist, advise and recommend corrections to the Government regarding DTS document preparation, submission and coordinate issues IAW the Joint Travel Regulation (JTR) and Defense Travel Administrator’s Manual.

Personnel Management, Training, and Awards

The A&AS contractor shall support the professional and career development training program ensuring personnel records are complete, accurate and IAW regulatory guidelines. The A&AS contractor shall track the organization’s military and civilian performance reports, feedback, and provide weekly status updates at the SSC AtlasX Staff meetings or as directed by leadership.

The A&AS contractor shall assist in the drafting, processing and submission of military and civilian awards and decorations IAW AFPD 36-28 and AFI 36-2803; provide a weekly status reports/briefings regarding the awards program, including timeliness statistics; and maintain and update information contained in databases to track and coordinate efforts.

The A&AS contractor shall maintain the unit personnel management rosters/unit manning documents and related organizational rosters.

CONTRACT MANAGEMENT

Task Lead The A&AS contractor shall identify a Task Lead, by name, who shall provide necessary on-site management, direction, administration, quality assurance, and leadership. After the action is awarded the task lead shall schedule and coordinate a Project Kick-Off Meeting at a location approved by the Government. The name of the on-site Task Lead and an alternate(s) who shall act for the A&AS contractor when the manager is absent, shall be designated in writing to the Contracting Officer (CO) and the Contracting Officer Representative (COR). The A&AS contractor shall notify the CO of impending personnel changes and verify with the CO that the change meets the threshold promised to the Government in their original proposal. The task lead shall be able to effectively communicate with A&AS contractor employees.

Quality of Support/Service The A&AS contractor shall accomplish tasks by providing qualified personnel possessing the appropriate combinations of education, training, security clearance and experience/skills. Additionally, the A&AS contractor shall provide qualified replacement/substitute personnel which meet or exceed the same standards. Quality of performance is the accomplishment of all tasks and delivered products within the specified time and only minor edits.

Transition Phase In If the contract is awarded to a Non-Incumbent Contractor, their Non-Key Personnel have up to sixty (60) calendar days after the start of the Period of Performance (PoP) to report for duty on this task order. The Non-Incumbent Contractor Key Personnel will be available for badging at the start of the PoP.

The awarded Contractor including Non-Incumbent and Incumbent) will have the same five (5) business days as Key Personnel to gain a CAC, gain computer access, and complete all other onboarding tasks outlined in this PWS.

Whether Key or Non-Key, if any personnel cannot complete the onboarding tasks within five (5) business days, the Contractor Task Order Lead shall submit a Badging Status Report to the COR and TPOC for such personnel showing the person’s name, position, start date working on the task order, what onboarding tasks have been accomplished and which onboarding tasks are still in progress, along with any explanatory notes on the process and a project schedule to completing these tasks.

The A&AS contractor shall be given a transition period of no more than 30 calendar days to provide qualified personnel that meet or exceed the stated qualification requirements per the Staffing Matrix. The A&AS contractor shall follow any transition plan submitted as part of the proposal and inform the PCO, PM, and COR of progress throughout the transition period.

All contractor personnel shall be available, ready to work, and have all applicable accesses, badges, and security clearances within 30 calendar days of the period of performance start date. Security clearance requirements are specified in the Staffing Matrix.

Transition Phase Out At the conclusion of this contract, the incumbent A&AS contractor shall fully cooperate with the succeeding A&AS contractor. The incumbent A&AS contractor shall, upon the Contracting Officer’s written notice, provide phase-in, phase-out services for up to 30 calendar days prior to this contract completion date. The incumbent A&AS contractor shall exercise its best efforts and cooperation to affect an orderly and efficient transition to the successor. The phase-in, phase-out services shall include, but is not limited to, interacting with succeeding A&AS contractor to explain their performance in the daily operations and activities required to support the PI Directorate. The succeeding A&AS contractor will shadow the incumbent A&AS contractor personnel during the phase-in, phase-out services. The Government will monitor the transition requirements and will assess the incumbent A&AS contractor’s performance against the criteria stated in the Service Summary of the PWS, which is no more than one (1) customer complaint during the transition period.

0. Transition to/from Prior and Future Contracts The A&AS contractor shall participate in organizational, system, process and information knowledge transfer from the Government program office team (Government, FFRDC and A&AS members), to include overlap with existing A&AS contractors, as applicable. The A&AS contractor shall facilitate organizational, system and process knowledge and information transfer from the A&AS contractor to any new A&AS contractors or Government entities performing portions of this contract during the close out of this contract. The A&AS contractor shall recognize that services under this requirement are vital to the Government and must be continued without interruption and that upon contract expiration, a successor, either the Government or another A&AS contractor, may continue such services. The A&AS contractor shall cooperate to affect an orderly and efficient transition in the event of transition to a successor. A&AS contractors transitioning onto and off from an existing effort shall ensure minimum disruption to vital Government business. The A&AS contractor shall ensure that there will be no service degradation during and after transition. The A&AS contractor shall propose a draft Transition-in Plan, and subsequently finalize a Transition-in Plan, for the work within five (5) working days of award. A Transition-Out Plan shall facilitate the accomplishment of a seamless transition from the incumbent to an incoming A&AS contractor (or Government provider) at the expiration of the contract. The A&AS contractor shall provide a Transition-Out Plan no later than ninety (90) days prior to expiration of the contract at the request of the PCO. The A&AS contractor shall identify how they will coordinate with the incoming A&AS contractor and/or Government provider to effectuate a seamless transfer of work product and processes. The transition plan shall address, at a minimum, the following areas: transition of program management support functions; resource (manning/funding) requirements; security clearance actions and status; and transition milestones and timeline. The plan shall address how best to minimize the loss of support during the transition period. Prior to the end of the period of performance on this award the A&AS contractor shall begin to transition all data, information, training material, and all deliverables to the Government office.

4.6 Kick-Off Meeting

The contractor shall schedule and coordinate a Project Kick-Off Meeting, within 10 business days after contract award (defined as the day both the applicable Government Contracting authority and A&AS contractor sign an agreement to the performance of work) at a location approved by the Government. The meeting will provide an introduction between the A&AS contractor personnel and Government personnel who will be involved with the award. It will provide the opportunity to discuss technical, management, and security issues, travel authorization and reporting procedures. At a minimum, the attendees shall include key A&AS contractor personnel (as defined in the Staffing Matrix), representatives from the Prime A&AS contractor, key Government personnel, and the COR. The A&AS contractor shall provide a TO management organizational chart, product and activities descriptions, and anticipated schedules at this meeting.

0. Directorate Program Review The A&AS contractor Contract Lead shall prepare and present quarterly Directorate Program Reviews to the government summarizing performance in the past quarter and forecasting the next quarter’s efforts.

Management of Personnel

Personnel The A&AS contractor shall provide for all management and support of personnel. The A&AS contractor shall maintain a stable workforce while minimizing the impact of any turnover and/or disruptions to the Government and/or mission. The A&AS contractor shall ensure continuation of services during personnel absences due to sickness, leave, and voluntary or involuntary termination from employment such that there is no negative impact to the Government mission. Upon notification of a pending vacancy, the A&AS contractor shall provide written documentation to the COR within one (1) business day. In the case of a no-notice departure, the A&AS contractor shall immediately inform the COR. This written notification shall include the date and time the position will be vacant, anticipated replacement date, and provided backfill to ensure task mission remains on schedule toward completion. Additionally, the A&AS contractor shall fill the vacancy within 15 business days. If the vacancy cannot be filled within the required 15 business days, the A&AS contractor must provide written notification to the CO. In addition to the remedies for poor performance, the CO may request removal (permanent or temporary) of personnel for security, safety, or health reasons, upon discovery of fraudulent credentials/qualifications, or when A&AS contractor personnel behave in an unprofessional manner that would be considered unacceptable by a reasonable person. The Government reserves the right to restrict the employment, under this contract, of any A&AS contractor employee, or prospective A&AS contractor employee who is identified as a potential threat to health, safety, security, general well-being, or the operational mission of the installation and its population. (A001)

Duty Hours The A&AS contractor shall perform the services required under this contract Monday through Friday, between the hours of 0600 – 1800. Normal work week is 40 hours per week. The A&AS contractor must be available during the SSC defined Core Work Hours. The SSC Core Work Hours are from 0900 – 1600. The A&AS contractor is not required to perform services on federal legal holidays and/or the day of observation if holiday falls on the weekend.

The expectation is contractors will provide regularly scheduled on-site support. Telework may be authorized if approved by the Contracting Officer Representative and in-alignment with the telework arrangements of the AtlasX government team. The government reserves the right to disapprove telework.

Training The A&AS contractor shall be responsible for the employment, training, guidance, actions and supervision of personnel assigned to perform tasks under this contract. These personnel should be knowledgeable of, and able to apply the guidance found in the reference documents identified in the PWS, or as specified by the Contracting Officer’s Representative. The A&AS contractor shall employ fully qualified employees with the required knowledge and expertise as described in this PWS. However, if Government-unique training is identified to perform their duties, then written approval must be obtained from CO prior to attending the training.

Identification The A&AS contractor employees shall clearly identify themselves as “A&AS contractors” at all times. A&AS contractor personnel, team members, consultants and A&AS contractors must identify themselves as A&AS contractors during meetings, telephone conversations, in electronic messages or correspondence related to this contract. A&AS contractor-occupied facilities (on any Government installation) such as offices, separate rooms, or cubicles must be clearly identified with A&AS contractor-supplied signs, nameplates or other identification, showing that these are work areas for A&AS contractor personnel.

Qualifications Each individual that supports this effort shall meet or exceed qualifications for the entire period of performance as defined in the Labor Category table. The A&AS contractor shall provide qualified individuals as identified in this work statement. The A&AS contractor shall verify an individual’s qualifications in advance of making planned personnel changes and garner the Contracting Officer (CO) approval prior to assignment to this Contract for key personnel positions identified in the staffing matrix. In the event that an individual fails to clearly meet qualifications, the government may unilaterally adjust contract value accordingly.

Table 4.1: Labor Category Definitions

JUNIOR

(JR. LVL)

A Junior labor category has up to 3 years of experience and a BA/BS degree. A Junior labor category is responsible for assisting more senior positions and/or performing functional duties under the oversight of more senior positions.

JOURNEYMAN

(MID LVL)

A Journeyman labor category has 3 to 10 years of experience and a BA/BS or MA/MS degree. A Journeyman labor category typically performs all functional duties independently.

SENIOR

(SR LVL)

A Senior labor category has over 10 years of experience and a MA/MS degree. A Senior labor category typically works on high-visibility or mission critical aspects of a given program and performs all functional duties independently. A Senior labor category may oversee the efforts of less senior staff and/or be responsible for the efforts of all staff assigned to a specific job.

Place of Performance Work is primarily located at Los Angeles AFB in El Segundo, CA. Temporary assignment may involve travel to CONUS locations as required, and the A&AS contractor could be required to work at local area remote sites such as The Aerospace Corporation in El Segundo, CA and other alternative work sites within Los Angeles County. Within the core hours, Contractor Personnel that are local, shall be on site within an hour and a half of a request for an ad hock meeting.

Deliverables and CDRLs The contractor shall provide the following deliverables throughout the course of this contract. The contractor shall propose the format for each deliverable, subject to COR approval. All deliverables are expected to be delivered electronically.

All documents must contain appropriate markings for the classification level, and include the PIID, on all submittals. No classified information may be submitted in PIEE; and all sensitive information shall be handled and marked in accordance with the appropriate levels and processed on corresponding networks.

The A&AS contractor shall provide deliverables by due date. Deliverables include but are not limited to qualified personnel, CDRL requirements, vouchers, research & development analyses, studies and actionable recommendations. The A&AS contractor shall submit data in accordance with the Contract Data Requirements List (CDRL) which includes the following:

Table 4.2: CDRL List

MONTHLY

* Reports due 15 calendar days after A&AS contractor’s monthly accounting period ends DAA = Days after Award H = Hard Copy E = Electronic Copy

Business Relations The A&AS contractor shall furnish all management, labor, tools, supplies, and materials (except as provided by the Government) necessary to perform the requirements contained herein, and the A&AS contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The A&AS contractor shall respond to Government requests for contractual actions in a timely fashion. The A&AS contractor shall have a single point of contact between the Government and A&AS contractor personnel assigned to support this contract. The A&AS contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

Management Reviews The A&AS contractor shall facilitate a…