Attachment 2. Sources Sought.docx

The 42d Contracting Squadron, Maxwell AFB, AL, is conducting market research to identify sources capable of providing annual hardware and software maintenance support for two (2) Imaging Business Machines LLC (IBML) ImageTrac 6 Lite high-speed document scanners, located at the Air Force Historical Research Agency (AFHRA).

The Government has identified Imaging Business Machines LLC (IBML) as the only known source capable of providing the required proprietary support. This notice is to determine if any other sources are capable of meeting the Government's requirement.

The required services include annual post-warranty hardware and software support, telephone and on-site technical assistance with a 4-hour response time (13x5), Defective Media Retention (DMR), and a one-time maintenance reinstatement inspection for both scanners due to a lapse in coverage. The full details of the requirement are included in the attached draft Statement of Work (SOW).

NOTES OF IMPORTANCE:

1. A solicitation does not exist for this requirement. This is only a sources sought synopsis, so please do not submit proposals. The Government does not intend to award a contract based on this sources sought.

2. If the Government decides to pursue a solicitation, portions of your responses to this sources sought may be incorporated into the final solicitation. Respondents are discouraged from submitting any information deemed competition-sensitive or proprietary.

3. Respondents will not be reimbursed for any costs incurred in responding to this sources sought. Information submitted will not be returned to the respective respondents.

4. Oral submissions of information will not be considered in response to this sources sought.

To assist the Government in developing a potential acquisition strategy, please provide the following information:

1. GENERAL INFORMATION:

a. Company name, address, point of contact, voice and fax telephone numbers and email address.

b. Type of business, (i.e., small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business, large business, etc.), under North American Industry Classification System (NAICS) 811210 which contains a size standard of $34 Million. CAGE Code and Unique Entity Identifier (UEI).

c. Under which NAICS code does your company usually provide the requirements described above. Please provide rationale for your answer if different from NAICS 811210.

d. Please describe any customary commercial contract terms or conditions that you feel would make any resulting contract more effective if applicable.

2. CAPABILITIES: The Government is only seeking qualified, experienced providers interested in satisfying this potential requirement. Please address the following regarding your capabilities in meeting the requirements detailed in Attachment 1:

a. Is your company capable of meeting the requirement with the brand name equipment? Please respond “Yes” or “No.”

b. Is your company an authorized IBML service provider capable of meeting this requirement with alternative personnel or methodologies? If claiming capability as a non-OEM provider, you must provide a detailed technical narrative, verifiable proof of current IBML certification, and supporting data demonstrating your legal and technical access to IBML’s proprietary diagnostic software, OEM-certified replacement parts, and firmware updates required to perform the reinstatement inspection and ongoing maintenance without voiding the equipment's operational status or causing mission degradation for the AFHRA.

3. RESPONSES: Interested vendors must e-mail responses to this sources sought to the point of contact identified below. The due date and time for responses to this sources sought is at 12:00 p.m. Central Daylight Time on 06 May 2026.

a. 1st Lt John Putnam (Contract Specialist) @john.putnam.8@us.af.mil (334)953-8083

b. Mr. Jeremy Kersey (Contracting Officer) @jeremy.kersey.1@us.af.mil (334)953-3526

Attachment 1: Statement of Work (SOW), IBML Scanner Maintenance Support Renewal