Attachment 2 - DELIVERABLES.pdf

DELIVERABLES.

C.4.1. Reports. The Custodian shall deliver to the Library various standard reports of

Accounting, Cash, Transactions, Gain/Loss, Income & Expense, and Audits, as described herein. The Custodian shall also provide support necessary to enable the Library to create and modify ad hoc reports using the Custodian’s online reporting tools.

a. Delivery. The reports shall be made available to the Library and to the

Library’s Investment Consultant electronically by the fifth business day of the month following the last day of the month of the period being reported. After a report is made available electronically, upon request of the Library, the Custodian shall deliver to the Library a hard copy of that report. All information must be available in unaudited form by the first business day following the close of each month.

b. Format. The particular formatting and layout of a report shall be as agreed by the Library and the Custodian, but must include the potential for export to an Xcel-compatible format.

c. Required Standard Reports. The Custodian shall deliver the reports identified below.

Accounting Reports

A1 Computation of Net Asset Value — Reflects ending balance of assets, liabilities, income, expenses, and capital.

monthly

A2 Market Value Reconciliation — Reflects values of mutual funds showing the end of month prices and market values.

monthly

A3 Account Position Appraisal – Summary and Detail

— Reflects appraised value of all assets by asset type. The report shall contain the following items:

– asset ID

– original face

– asset description

– unit cost

– total cost

– unit price monthly

– market value

– currency/percentage of total fund

– unrealized gain/loss

Cash Reports

C1 Cash Transaction – Summary and Detail — Summary reflects a summary of all cash transactions during the month. Detail reflects the beginning cash balance of the portfolio and categorizes the receipts and disbursements during the month to arrive at the ending balance for the month. Typical transactions may include the following:

– purchases and sales of securities

– income/dividends received

– paydowns received

– expenses paid

– acquisitions and liquidations for the current month

– short term investment fund (STIF) purchases and sales

– transfers in and out between investment manager accounts

– miscellaneous cash transactions.

monthly

C2 Base Equivalent Cash — Reflects the beginning cash balance of the portfolio and categorizes the receipts and disbursements during the month to arrive at the ending balance for the month, both foreign and domestic.

monthly

C3 Base Equivalent Cash – Summary By Fund — Reflects a summary of all cash transactions, both foreign and domestic as reflected in the Cash Transaction report.

Transaction Reports

T1 Portfolio Purchases — Reflects purchases of securities by category:

– cash equivalents

– short term maturities

– equities

– fixed income

– options

– futures

– other categories identified by the Custodian monthly

T2 Portfolio Sales — Reflects sales of securities by monthly category:

– cash equivalents

– short term maturities

– equities

– fixed income

– options

– futures

– other categories identified by the Custodian

T3 Share Activity — Reflects share activity by:

– beginning balance of shares

– shares issued for the month

– shares liquidated for the month

– dollar value withdrawal for the month

– dollar value contributed for the month monthly

T4 Open Trades – Purchases & Sales — Reflects securities that were purchased or sold during the month but not yet settled as of the last day of the month.

monthly

T5 Open Corporate Actions — Reflects stock-splits, dividends, spin-offs, etc. that were not yet settled on the last day of the month.

monthly

T6 Adjustment Report — Reflects items that were adjusted during the current month.

Gain/Loss Reports

GL1 Realized Gain/Loss by Asset Type — Reflects realized gains and losses by:

– asset/security ID

– asset name

– cost basis

– market value

– current year realized gain/loss

– inception to date realized gain/loss by asset type

– totals by asset type

– report totals

Including but not limited to: futures, forwards, swaps, swaptions, options, equities, fixed income, limited partnerships (private equity, real estate, timberland, oil & gas), separate account assets (real estate, timberland, oil & gas) monthly

GL2 Unrealized Gain/Loss — Reflects unrealized gains and losses by:

monthly

– asset/security ID

– asset name

– cost basis

– market value

– current year unrealized gain/loss

– inception to date unrealized gain/loss by asset type

– totals by asset type

– report totals

GL3 Mutual Funds Gain/Loss & Income Breakdown

— Reflects activity for itemized mutual funds by:

– net income

– YTD total net income

– realized gain/loss

– YTD total realized gain/loss

– unrealized gain/loss

– total change in unrealized gain/loss monthly

Income and Expense Reports

IE1 Dividends Payable/Receivable monthly

IE2 Interest Payable/Receivable monthly

IE3 Tax Reclaim Receivable — Reflects tax payments due from sales of foreign securities.

monthly

IE4 Broker Commission – Summary and Detail — Reflects broker commission detail and summary, in base currency.

quarterl y fiscal-year- Audit Reports

AU1 SAS 70 Report — Annual or semi-annual report to be prepared pursuant to the requirements of the American Institute of Certified Public Accountants’ (AICPA) Statement of Auditing Standards (SAS) 70 which provides a detailed description of the contractor’s controls over custodian bank operations.

annual

C.4.2. Documentation. The Custodian shall maintain and provide copies of proper documentation as noted below for each transaction involving custody and investment of the Library’s assets.

a. Delivery. The documentation shall be made available to the Library and to the Library’s Investment Consultant electronically by the fifth business day of the month following the last day of the date of the transaction being documented. Upon request by the Library, the Custodian shall deliver to the Library a hard copy of that documentation.

b. Required Documentation. The Custodian shall maintain and deliver the documentation identified below:

D1 Intrafund transfers, e.g. cash transfers from holding account to managers’ accounts (copies of documentation required for all transactions involving the Non-Commingled Holding Account)

D2 Investment Managers’ trades including copies of confirmations, fail reports, etc.

D3 Income and expense transactions (copies of documentation for payments and accruals required)

D4 Adjustments to accounts and reports (copies of documentation required)