Attachment 2 Cost Proposal .docx
DOCX document 25 KB Posted
- Attached to
- Budget and Forecasting Software Solution
- Solicitation number
- MSU-RFP-2027-0872
- Issued by
- Gallatin County, Montana
About this file
This is a Cost Proposal attachment for Montana State University's solicitation for a Budget and Forecasting Software Solution under RFP MSU-RFP-2027-0872. The University seeks a turnkey, web-based budgeting and forecasting software solution to serve its four-campus system, including the main campus in Bozeman and affiliate campuses in Billings, Great Falls, and Havre. The RFP opened October 27, 2026, with questions due November 10, 2026, and proposals due December 8, 2026, at 2:00 p.m. MST. The resulting contract is anticipated to have a 10-year term with potential renewal options, as indicated by the pricing table structure extending through Year 10.
The maximum implementation cost is capped at $60,000, and the maximum combined annual ongoing cost for licensing, maintenance, and support is capped at $170,000, with proposals exceeding these amounts deemed nonresponsive. The preferred Year 1 payment schedule is structured at 25% upon contract execution, 25% upon completion of Functional Acceptance Testing, 25% upon completion of User Acceptance Testing, and 25% upon University sign-off of project completion, though offerors may propose alternative Year 1 schedules. Beginning in Year 2, ongoing costs are invoiced annually through SmartBuyMSU. The offeror must also propose hourly and daily rates for consulting and process improvement services by employee category; these rates will not be evaluated in the cost proposal scoring but will carry forward into the contract for the highest-scoring offeror. Payment terms are Net 30, and all costs must be disclosed in the proposal, with undisclosed costs not eligible for reimbursement. Travel expenses will be reimbursed at actual cost in accordance with the University's travel policy.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_Evaluation Criteria.docx | DOCX document | |
| Draft Contract.docx | DOCX document | |
| Data Security Terms.docx | DOCX document | |
| Technical Specifications.docx | DOCX document | |
| 1452724-event.pdf | ||
| University Contract Addendum to be applied to any supplier agreement utilized.pdf | ||
| Attachment 1 Scope of Project (2).docx | DOCX document | |
| Standard Terms and Conditions.pdf |
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Text version
ATTACHMENT 2: COST PROPOSAL
The University anticipates a maximum implementation cost of $60,000 and a maximum combined annual cost of $170,000 for ongoing licensing, maintenance, and support. Proposals exceeding either amount may be deemed nonresponsive. These amounts represent cost ceilings and are not guaranteed expenditures.
2.1 PRICING TABLE
| Year 1 |
| Year 2 |
| Year 3 |
| Year 4 |
| Year 5 |
| Year 6* |
| Year 7* |
| Year 8* |
| Year 9* |
| Year 10* |
Implementation Costs**
Ongoing license costs
Maintenance & Support Costs
Total Costs by year:
Total Costs for a potential 10-year contract: _________________________
*costs on to be paid if contract renewed.
**implementation costs should be for year 1 only.
Preferred payment schedule for Year 1:
25% upon contract execution 25% upon completion of Functional Acceptance Testing (FAT) 25% upon completion of User Acceptance Testing (UAT) 25% upon University sign-off of project completion
Offerors may propose an alternative Year 1 payment schedule for University consideration.
Beginning in Year 2, ongoing license, maintenance, and support costs should be invoiced annually through SmartBuyMSU.
2.2 EMPLOYEE RATES FOR CONSULTING & PROCESS IMPROVEMENT SERVICES
The offeror shall propose rates for individuals for consulting and process improvement services to support a resulting contract, excluding travel expenses by Employee Category. These rates will not be evaluated as part of the Cost Proposal, but will be carried over into the contract for the highest scoring offeror. The University will reimburse the Contractor for approved travel expenses incurred in performance of the resultant contract, in accordance with actual costs incurred, subject to the University’s travel policy. Contractor will be held to the costs proposed above for the duration of the contract. Exceptions may be granted for extenuating circumstances on a case-by-case basis.
| Employee Category |
| Hourly Rate |
| Daily Rate |
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