Attachment 2-Combined Synopsis - 128-SliceCT.pdf

Combined Synopsis

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested.

The Defense Health Agency Contracting Activity Southeastern Healthcare Operations Contracting Division (DHACA-SEHO-CD) intends to award a firm fixed price, Full and Open Competition to provide one (1) 128 Slice Computed Tomography (CT) System. The CT system shall be able to scan the entire body habitus of the patients. The CT system shall be able to perform scout scans in lateral and/or anterior-posterior planes for accurate scan localization. It should support anatomical range definition for prospective reconstructions. The system shall be capable of moving the patient as the table moves incrementally between scans. The system shall be capable of acquiring up to 128 slices in one rotation, the CT system should have the ability to support gated cardiac calcium scoring examinations using the wireless vital signal module (VSM). The system shall be able to preview reconstructions, real-time reconstructions, reconstructions after preview and Off-Line Reconstructions. The system shall be able to properly display the CTDlvol (Unit:mGy/100mAs) and DLP dose reports for each patient after completing their CT examination. The statutory authority for the sole source procurement of these supplies and services is Federal Acquisition Regulation (FAR) Subpart 12.603, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services; FAR 12.602, Streamlined Evaluation of Offers. This notice is not a request for competitive proposals. However, the Government will consider all quotes received prior to the closing date and time of this solicitation. The solicitation number is HT9406-24-Q- 128SLICECT. This announcement is issued as a Request for Quote (RFQ).

The U.S. NMRTC Guantanamo Bay, Cuba has a requirement for a single contract for one (1) 128 Slice Computed Tomography (CT) System. The Contractor shall provide full contract support and full maintenance support. Shall provide qualified, certified technicians, test equipment, tools, and materials to perform troubleshooting, repair, preventative maintenance, software upgrades, firmware upgrades, operational checks, and adjustments to on-site equipment in order to ensure the equipment is fully operational and within manufacturer specifications at all times. Refer to Attachment 1-Essential Characteristics.

Contract Line-Item Structure (CLINS)

CLIN 0001 Base Year Description Quantity UoM Price

0001 128-SLICE CT 5 Months

CLIN 1001 Option Year 1

Description Quantity UoM Price 1001 128-SLICE CT 4 Months

Period of Performance:

Base Year: 01 August 2024 to 01 December 2024

Option Year 1: 02 December to 01 March 2025

Place of Performance: U.S. NMRTC Guantanamo Bay, Cuba

Clauses and Provisions: The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. The following addenda have been attached to this provision: None.

The provision at FAR 52.212-2, Evaluation - Commercial Items is applicable to this acquisition.

The specific evaluation criteria to be included in paragraph (a) of that provision are as follows:

N/A

Offerors shall include a completed copy of the provision at FAR 52.212-3 (with its Alternate I), Offeror Representations with its offer.

The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to this clause: None.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items and the selected clauses listed in DFARS 212.301 Solicitation provisions and Contract Clauses for the Acquisition of Commercial Items, applies to this acquisition. The following additional FAR/DFARS clauses cited in this clause are applicable:

• 52.204-10, REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (OCT 2018)

• 52.209-6, PROTECTING THE GOVERNMENT’ INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR

PROPOSED FOR DEBARMENT (NOV 2021)

• 52.222-26, EQUAL OPPORTUNITY (SEP 2016)

• 52.222-50, COMBATING TRAFFICKING IN PERSONS (NOV 2021)

• 52.222-54, EMPLOYMENT ELIGIBILITY VERIFICATION (NOV 2021)

• 52.223-18, ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING (AUG 2011)

• 52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008)

NOTE: The following additional contract requirement(s) or terms and conditions apply

(full text of all FAR/DFARS clauses that contain fill-in information, as well as all local clauses, can be found in the attached Provisions and Clauses Full-Text document)

• 52.204-7, SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

• 52.204-16, COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

(AUG 2020)

• 52.204-24, REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

• 52.252-1, PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

• 52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

• 52.204-18, COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

• 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

• 52.204-20, PREDECESSOR OF OFFEROR (AUG 2020)

• 52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (NOV 2021)

• 52.247-34, F.O.B. DESTINATION (NOV 1991)

• 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.217-5 Evaluation of Options.

52.217-8 Option to Extend Services

52.217-9 Option to Extend the Term of the Contract

252.203-7000, REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (SEP 2011)

252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OFWHISTLEBLOWER RIGHTS

(SEP 2013)

252.204-7000, DISCLOSURE OF INFORMATION (OCT 2016)

252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992)

252.204-7012, SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER

INCIDENT REPORTING (OCT 2016)

252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING

REPORTS (JUN 2012)

252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as:

N/A

Evaluation: Evaluation of Technical Capability will be based on the information provided in the quotation and will be Lowest Price Technically Acceptable (LPTA).

Documentation submitted in the quotation shall be evaluated to determine that the proposed equipment meets or exceeds the Governments minimum required specifications. Failure to clearly and unambiguously demonstrate this will result in an “unacceptable” rating.

• FACTOR 1: TECHNICAL APPROACH, Volume 1

• FACTOR 2: PAST PERFORMANCE, Volume 2

• FACTOR 3: PRICE, Volume 3

FACTOR 1 - TECHNICAL APPROACH (VOL. 1)

1. The TECHNICAL APPROACH (capabilities) is defined as the vendor’s proposed solution(s) to successfully fulfill the contract requirements.

2. SUBMITTAL REQUIREMENTS.

The vendor shall submit technical approach and capability documentation which may include a narrative, charts, graphs, tables, drawings, product / service literature, and demonstrated authority to provide the necessary items and perform the required services identified in the specification / statement of work. The documentation shall clearly describe, in sufficient detail, the vendor's authority, proposed items, resources and methods to successfully fulfill the requirements including specifications, performance capability requirements, delivery schedules, warranties and all service requirements per the Request for Quotations.

3. BASIS OF EVALUATION

Evaluation of this factor is a subjective evaluation of the vendor's demonstrated resources, capability, and methods to meet all requirements. This factor will be evaluated on an Acceptable / Unacceptable basis. The vendor’s submittals will be evaluated to determine whether the proposed technical approach demonstrates a clear and unambiguous understanding and a demonstrated ability to meet the minimum requirements. Failure to demonstrate a clear and unambiguous technical approach to meeting the requirements will result in an “Unacceptable” rating for this factor.

FACTOR 2 - PAST PERFORMANCE (VOL. 2)

1. Past performance is a defined as how well a vendor has performed on meeting recent and relevant requirements in terms of scope, size, and complexity.

2. SUBMITTAL REQUIREMENTS.

Provide the following information for a minimum of three companies / organizations / clients which the offer has provided recent and similar items for one (1) 128 Slice Computed Tomography (CT) System.

a) Company/Organization/Client Name.

b) Address.

c) Brief description of items / services provided.

d) Point of contact.

e) Email and or phone number contact information.

3. BASIS OF EVALUATION

The basis of evaluation is a subjective evaluation of how well the Vendor performed on recent and relevant contracts regarding the RFP requirement. This factor will be evaluated on an Acceptable / Unacceptable basis. Vendors with an overall satisfactory past performance will be rated as “Acceptable.” Vendors with a less than satisfactory overall past performance will be rated as “Unacceptable.”

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through CPAR, Federal Awardee Performance and Integrity Information System (FAPIIS) using all CAGE / Unique Identification number of vendor. The Government reserves the right to contact any other source of information that may have knowledge or information on a vendor’s relevant past performance history.

FACTOR 3 - PRICE PROPOSAL (VOL. 3)

1. SUBMITTAL REQUIREMENTS

Contractors shall submit a quotation which will be evaluated for price reasonableness.

The offeror shall submit an electronic copy of the completed price proposal to the Contracting Officer. The offeror shall propose a separate firm-fixed-price, FOB Destination, for each CLIN and options. Price proposal shall remain valid for a period of 45 calendar days from the date quotations are due.

2. BASIS OF EVALUATION

The quoted price will be evaluated for reasonableness in relation to the solicitation requirements. Prices must be entirely compatible with the technical portion of the proposal.

Contract Financing: The Government is contemplating a Commercial, Firm Fixed Price (FFP) Contract type for this requirement under the FAR Part 13 Simplified Acquisition Procedures (SAP). In accordance with FAR 32.003, contract financing cannot be provided for this acquisition.

Questions: Regarding this solicitation, questions shall be submitted via email to Contract Specialist, Rebecca Brashears, email: rebecca.a.brashears.civ@health.mil no later than 30 May 2024 by 12:00 pm., Eastern Standard Time. Please reference this solicitation number on your correspondence and in the Subject line of your email.

Offers shall be submitted to Contract Specialist, Rebecca Brashears, email:

rebecca.a.brashears.civ@health.mil and Contracting Officer, Andrew Pounds, email:

andrew.j.pounds2.civ@health.mil by 14 June 2024 by 2:00pm

Attachment 1: Essential Characteristics