Attachment 2 - 70Z03822RB2000002 SOW .pdf

MAJOR REPAIR OF NOSE AND MAIN LANDING GEAR CYLINDER ASSEMBLIES

STATEMENT OF WORK (SOW)

70Z03822RB2000002

ATTACHMENT 2

1.0 SCOPE

1.1 The United States Coast Guard (USCG), Aviation Logistics Center (ALC), Short Range

Recovery (SRR) product line has a requirement for major repair of the Nose and Main Landing

Gear Cylinder Assemblies. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities to evaluate and major repair the components listed in the

Schedule. The Contractor shall provide technical support services, support product improvement efforts, and provide updates to the Original Equipment Manufacturer (OEM) Component

Maintenance Manuals (CMMs) and Technical Orders. Work under this contract shall be performed at the Contractor’s facility.

2.0 APPLICABLE DOCUMENTS

2.1 Applicable Commercial Documents.

2.1.1 OEM CMM and other applicable technical specifications for the components set forth in the Schedule.

2.1.1.1 The Contractor must have access to required CMMs, major repair specifications, and/or test and acceptance criteria and any other required data to ensure all components are tested and repaired in accordance with (IAW) the OEM’s current specifications and procedures. The

USCG may review repair manuals and performance/test/acceptance criteria as required. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirement of this Statement of Work (SOW).

2.1.1.2 Safran Landing System Service Letter (SL) 32-013.

2.1.1.3 OEM documents are not available from the USCG and may be obtained from the applicable OEM, Safran Landing Systems (Cage Code: F0189). The Contractor must have access to all applicable documents and the ability to obtain updated editions. The USCG does not own nor can it provide the technical documents specified herein. Neither the closing date for receipt of proposal nor contract award will be delayed pending receipt of these documents.

2.2 Government Documents. The following specifications, standards, and handbooks of the latest revision at the date of the original release of this specification listed below form a part of this specification to the extent specified herein. Copies may be obtained by written request and approved by the Contracting Officer (KO). For some documents, the contractor shall complete

DHS Form 110000-6, Sensitive but Unclassified Information Non-Disclosure Agreement and e-mail the signed documents to the contract administrator prior to issuance of that document.

2.2.1 USCG Documents

2.2.1.1 USCG Maintenance Procedure Card (MPC)

32014.1 Rev D Inspection 07 May 2020

2.2.1.2 USCG Technical Orders that support components set forth in the Schedule.

2.2.2 Federal Aviation Administration (FAA) Advisory Circulars (AC)

AC 43-4B Corrosion for Aircraft 11 Sep 2018

2.2.2.1 A copy of these circulars are available at www.faa.gov.

2.2.3 Military Specifications

MIL-PRF-81322G Grease, Aircraft, General Purpose, Wide Temperature 24 Jan 2005

Range, NATO Code G-395.

MIL-PRF-81733 Sealing and Coating Compound, Corrosion Inhibitive 22 Aug 2019

2.2.3.1 The USCG will not provide a copy of these Performance Specifications. It is up to the

Contractor to obtain a copy and maintain the most updated versions.

2.3 Military Standards

MIL-STD-2073-1E Department of Defense Standard Practice for Military 22 Apr 2019

Packaging

2.4 Occupational Safety and Health Standards

1910.1025 Lead

1910.1026 Hexavalent Chromium

1910.1027 Cadmium

2.4.1 A copy of these standards are available at www.osha.gov.

2.5 Precedence. In the event of a conflict or ambiguity, the following order of precedence among documents shall govern:

a. USCG specifications and procedures, including this SOW and referenced documents

b. OEM specifications and procedures

2.6 Section References. Within this SOW, references to a given section number shall imply reference to all subsections. Where a group of sections is referenced, such as Section 4.2.1 through 4.9, the word inclusive after Section 4.9 is implied whether or not actually stated.

http://www.faa.gov/ http://www.osha.gov/

3.0 CONTRACTOR REQUIREMENTS

3.1 FAA and OEM Approved Repair Facility

The Contractor shall be either an FAA Approved Repair Facility or a European Aviation Safety

Agency (EASA) approved repair facility, in addition to being an OEM authorized repair facility, for the components listed in the Schedule of Services. Components repaired and delivered to the

Government shall be certified airworthy and read for installation (RFI) on USCG aircraft.

3.2 Certifications

The Contactor shall maintain all certifications throughout the duration of the contract. The

Contractor shall notify the Contracting Officer in writing, no later than ten (10) calendar days after any change, when the Contractor has a change in their certification status, and shall disclose all facts relevant to the change.

4.0 MAJOR REPAIR REQUIREMENTS

4.1 Major Repair of Actuator Cylinders. Non-Ready for Issue (Non-RFI) components shall be repaired and returned to RFI condition IAW the OEM’s Acceptance Test Procedure

(ATP). The Contractor shall perform all major repair activities IAW with the OEM’s technical requirements.

4.2 Major Repair Procedures.

4.2.1 Non-RFI components shall be repaired to the extent to return Nose and Main Landing

Gear Cylinder Assemblies to a serviceable condition, ready for installation on the aircraft. All work shall be done IAW the OEM CMM and this SOW. Contractors shall factor this information into their firm-fixed pricing provided in the Schedule as line items 0001-0002 and subsequent Option Period contract line item numbers (CLINs). Firm-fixed pricing shall be inclusive of all necessary parts, labor, materials, and facilities to affect the major repair of the

Nose and Main Landing Gear Cylinder Assemblies. Major repair prices shall include the following piece parts/part numbers (P/N): Bush (P/N 19713), Hose Flex (P/N GA67630, Hose

Flex (P/N GA67631), Hose Flex (P/N GA67632), Claw (P/N 19731A), Nut (P/N D67874), Nut

P/N 19726), Hose Flex (P/N GA67634), and Hose Flex (GA67635) or replacement parts approved by the OEM or USCG. If any of the above parts are not needed to do the major repair on an Actuator Cylinder, the Contractor must notify the KO and a task order modification will be issued to lower the major repair price. Alternate replacement parts shall satisfy all form, fit, and function requirements of the original P/N and must have clear traceability back to the manufacturer. The Contractor shall provide written notification to the KO when an alternate replacement part will be used. This written notification shall identify the P/N, unit price, the manufacturer, and shall include evidence of OEM or USCG approval to use the alternate part as part of the major repair process. Authorization to use an alternate replacement part will be provided by a modification to the applicable task order.

4.2.2 The USCG incorporates the below evaluations and inspections of the Nose and Main

Landing Gear Cylinder Assemblies prior to installation. The vendor shall ensure that all major repair schemes shall encompass criteria needed to ensure the following have been included and documented as completed on the Component Repair Report (CRR):

*Note: Number references in parentheses in sections 4.2.2.1 through 4.2.2.6 are referenced in the Main Landing Gear Figure 1 from USCG MPC 32014.1 (Appendix A).*

4.2.2.1 Removed Sealant Beads from Upper Ball Fitting Attachment Cup Nut (20) and Actuator

Upper Ball Fitting.

4.2.2.2 Inspect Upper Attachment Ball Fitting (16) and Nut (20) for visual evidence of corrosion and/or cracks. Pay close attention to where the Nut contacts the Ball Fitting Assembly base and

Lock Wire locations.

4.2.2.3 Inspect Landing Gear Down Lock/Unlock Micro-switch Assemblies.

4.2.2.3.1 Ensure Safety Wire securing attaching Cover Bolts is intact.

4.2.2.3.2 Inspect Attaching Clamps (22) securing wiring to Actuating Cylinder Assembly (18) for condition and security.

4.2.2.3.3 Inspect condition of Wiring Protective Cover. No cracks shall be allowed in Protective

Cover.

4.2.2.3.4 Inspect Electrical Connectors (1 and 2) and Airframe Receptacles for corrosion, condition, and security.

4.2.2.3.5 Inspect Flexible Hydraulic Lines (3, 4, and 5) and Rigid Hydraulic Line (24) for cracks, leakage, chafing, swelling, excessive bending, twisting, corrosion, condition, and security.

4.2.2.4 Inspect Actuating Cylinder Piston Rod (19) for scratches, debris, absence of chrome, and corrosion. Inspect for hydraulic leakage at Piston Rod Seal. Inspect Rod End and Actuator

Piston Bore for corrosion and condition. Light surface corrosion that can be removed with a wire brush is allowable. However, any pitting or reduction in thread height is cause for rejection.

Replace Rod End and/or Actuator if corrosion limits are exceeded.

4.2.2.5 Prior to Actuator Cylinder Assembly installation, check the condition of the Bores and

Pins. Check for wear, cracks, corrosion, or presence of sealant around Bushings. Generously fill the gaps between the Upper Ball Fitting and Swivel Bushings with grease (per MIL-PRF-

81322G).

4.2.2.6 Prior to installing the Actuator Cylinder Assembly, ensure the Actuator Upper Ball

Fitting Assembly is completely sealed at the Cup Nut (20) and Upper Ball Fitting (16) seams with sealing compound seal, MIL-PRF-81733, as necessary to prevent water intrusion.

4.2.3 P/Ns 19645 (Body Assembly) and 19716-100-00 (Body Assembly) or alternate OEM or

USCG approved parts shall be used in compliance with SL 32-013.

4.2.4 Non-destructive inspection testing on Actuator Rod Ends (P/N’s 19717 and 19718) must be explained in detail on the CRR, and specify whether the Actuator Rod End is replaced.

4.2.5 USCG has set a 10,000 cycle/landing life limit on the Lower Rod Ends (P/N 19655) and

ALC Short Range Recovery product line will provide an updated report of landing cycles included with the Component History Report. The offeror must change the Lower Rod Ends if the actuator’s rod end has over 8,000 cycles to ensure the actuator rod end is usable for RFI

Actuators.

4.2.6 Work under this contract shall be performed at the Contractor’s facility or USCG approved facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment, and facilities to evaluate and major repair the components listed at the firm-fixed prices listed in the Schedule. The Contractor shall perform all major repairs IAW applicable

OEM CMMs, other major repair specifications in lieu of an applicable CMM, and/or applicable test/acceptance criteria. Any deviations must be approved by USCG.

4.2.7 All parts must be thoroughly cleaned IAW applicable CMMs or FAA AC 43-205 to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in

Occupational Safety and Health Standards 1910.1025, 1910.1026, and 1910.1027.

4.3 Test and Evaluation (T&E)/No Fault Found. If, after visual and functional inspections, an item is found to meet manufacturer's minimum performance specifications and is considered to be RFI the item shall be classified as “No Fault Found”. The Contractor will be allowed the firm fixed price for T&E only identified as CLIN 0003 and subsequent Option Period CLINs in the Schedule. If the component is considered to be Beyond Economical Repair (BER) it shall be

IAW with section 4.4. The parts shall be marked "RFI” or “BER” and returned to ALC.

4.4 BER. After receipt of a quotation for over and above repair items, the Contracting

Officer may determine that an item is BER and will provide a written modification to the

Contractor. The USCG typically considered an item BER when the cost to repair exceed 60 percent of the price of a new unit, however, the USCG is not bound by that number and will make all final BER Determinations. The USCG will provide disposition instructions (either to scrap the item at the Contractor’s facility or to return the item to ALC) for all items that are considered BER. The Contractor shall not dispose of an item until they have notified by a written modification to the order. When returning the item to ALC, the item shall be clearly marked as “BER” with the supporting evidence. The Contractor will be authorized the firm-fixed Test and Evaluation fee established in Line Item 0003, and respective option periods, for items returned “As-Is”.

4.5 Corrosion. During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part.

Corrosion removal and treatment of affected areas will be accomplished IAW manufacturer's specifications. If not addressed in the manufacturer's specifications, the Contractor shall use

FAA AC 43-4B.

4.6 Certification. The Contractor shall maintain at a minimum one of the following: FAA, European Aviation Safety Agency (EASA), Department of Defense (DOD), OEM, Industry

Standard Certification (i.e., National Aerospace and Defense Contractors Accreditation Program) and/or USCG certifications for the major repair of components identified in the Schedule throughout the duration of the awarded contract. The Contractor shall provide immediate notification to the KO upon loss of any required certifications. The Contractor shall provide their certifications with their submitted proposal.

4.7 Airworthiness. The Contractor shall furnish a Certificate of Conformance IAW Federal

Acquisition Regulation (FAR) Clause 52.246-15 (Apr 1984) and a Certificate of Airworthiness for all components. The Certificate of Airworthiness shall be provided in the form of a FAA

Form 8130-3, EASA Form 1, or DOD equivalent. For major repairs accomplished IAW USCG approved procedures and not included in a FAA repair station authorization, each component returned after major repair shall be tagged with a DD Form 1574 Serviceable Condition Code

Tag, completed in its entirety. Each major repaired component returned to ALC must be tagged with a FAA Form 8130-3 Airworthiness Approval Tag, EASA Form 1, or DD Form 1574

Serviceable Condition Code Tag, completed in its entirety. This form shall be packaged with each component. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES WILL

RESULT IN NON-ACCEPTANCE OF THE DELIVERED ITEM.

4.8 Replacement Parts. Parts of a component found to be in a serviceable condition as a result of inspection and functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings. Replacement parts shall be new. Major repair of all items shall be IAW the applicable item CMM. The cost for parts that are replaced systematically during major repair shall be included in the fixed major repair price listed in the schedule as contract line item numbers (CLINs) 0001-0002 and subsequent Option Period

CLINs.

4.9 Separately Priced Replacement Parts. The Contractor may designate certain high-cost, infrequently used parts as separately priced replacement parts prior to contract award. If these parts require replacement during major repair authorization will be made by modification to the task order for use of the Separately Priced Replacement Part(s) or provide disposition instructions as necessary. The Government reserves the right to provide separately priced replacement parts as Government Furnished Material on an as-needed basis. The task schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s). The quantities requested for the separately priced replacement parts listed in the schedule (Attachment 1) for Contract Line Item

Number (CLIN) 0008 and subsequent option periods, are only estimates. Because of the variability of demand, these estimates are for forecasting and planning purposes and these quantities are expected to be more or less than what is listed in the schedule.

5.0 DOCUMENTATION

5.1 Contractor Verification of Receipt of Components. Within five (5) working days following receipt of component(s), the Contractor shall provide written notification of the following to the Contract Administrator.

a. Date of receipt of components(s);

b. Confirmation of serial number(s) (S/N) received; and

c. Applicable Task Order and line item number

5.2 Failure Data Report. The Contractor shall submit a failure data report for each major repaired component (including when no fault is found), which shall be attached to the packing slip and shipped with the major repaired component. This report shall include National Stock

Number (NSN), P/N, S/N, nomenclature, date of major repair, contract number, task order number, line item number, description of the major repair failure, the Government’s reported failure, and a listing of parts replaced. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above.

5.3 Replacement Parts Summary. Upon request by the KO, the Contractor shall submit electronically a summary listing all replacement parts utilized in the major repair of each component. The replacement parts listing shall include the contract number, task order number, Contractor's work order number, component S/N, nomenclature, replacement parts listed in numerical order and quantity of each used.

5.4 Asset Computerized Maintenance System (ACMS) Procedures. ACMS is the management information system used to schedule and record all USCG aircraft maintenance.

Tracked components will be shipped to the Contractor with a Significant Component History

Report (SCHR).

5.4.1 SCHR. The SCHR records the maintenance history of serial number tracked components. The SCHR remains with its corresponding part until reinstalled on an aircraft or annotated “BER” and returned to the address specified in section 12.1. The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the

SCHR for ninety (90) working days.

5.4.2 Component Repair Record (CRR). The CRR records the maintenance performed on

S/N tracked components by the Contractor and enrolls or removes components from ACMS when those components are scrapped, added to or removed from the USCG parts inventory. The

Contractor is required to use the CRR provided with the component. The original copy of the

CRR shall be packed with the component for return to the USCG. The Contractor shall retain electronic copies of the CRRs for ninety (90) calendar days after the item is shipped back to the

USCG. The Contractor may request that their failure data report, described in section 5.2, be accepted to fulfill the CRR requirement.

5.5 Publications/Updates. Contractors must be able to prove possession of an updated copy of all applicable OEM-approved CMMs for components listed in the schedule as part of their proposal. The CMMs shall reflect the latest procedures used in the major repair of components.

If the Contractor determines that current procedures detailed in the CMM should be changed, two (2) copies of recommended changes shall be submitted to the USCG for review and approval/disapproval. The Contractor shall continuously update all applicable CMMs during the life of the contract. The Contractor shall submit revisions to CMM to the USCG within thirty

(30) working days of receipt.

6.0 UNUSUAL DAMAGE

6.1 The USCG intends that all components specified in the schedule will be shipped for major repair within the firm-fixed prices established in the resulting contract. Occasionally, components may be received in a condition outside the confines of the CMM. Those components may be determined Unusually Damaged. In order to be determined Unusually

Damaged, a component must be received for major repair and upon evaluation any one of the following conditions are discovered:

Obvious misuse, Crash damage, or Acts of God

6.2 Unusual Damage Reporting Requirements. When a component is processed for

Unusual Damage Evaluation, the Contractor shall notify the KO in writing within fifteen (15) working days. The Government may request the Contractor to submit an inspection condition report, pictures of the damage, and a repair quote listing all parts and labor needed to return the component to serviceable condition that meets CMM specifications. The quote shall include the task order number, line item number, NSN, P/N, and S/N of the component, turn-around-time, and use the hourly labor rate established in the Schedule of Supplies/Services under CLIN 0004 and subsequent Option Period CLINs. The quote shall not include the work involved in the teardown and inspection, which will have already occurred, as this is covered by the firm-fixed price specified under CLINs 0001-0002 and subsequent Option Period CLINs.

The Contractor’s task obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The task obligation will be specified in the task order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original task date specified on the task order.

The KO shall either initiate negotiations for a firm-fixed major repair price with the Contractor or if major repair is not desired provide disposition instructions for the component. Authorization to proceed with major repair work or disposition instructions if major repair is not authorized shall be given via issuance of a task order modification. If a component is returned to the USCG in a disassembled condition, the Contractor shall be entitled only to the T&E Fee established in the Schedule of Supplies/Services under CLIN 0003 and subsequent Option Period CLINs.

7.0 TECHNICAL SUPPORT

7.1 Technical Support Services. Upon receipt of a request for quote for a specific task, the

Contractor shall prepare and submit a quote to the KO per CLIN 0005 and subsequent Option

Period CLINs. This proposal shall be prepared IAW the procedures defined for engineering changes in section 7.3. Specific deliverables will be identified on individual task orders.

7.2 Technical Support. The Contractor shall maintain a permanent presence in the United

States, staffed with qualified, English speaking technical support personnel. The Contractor shall provide answers to basic questions from Government engineers at no additional cost to the

Government. The Contractor shall provide up to ten (10) man-hours per quarter of technical support labor at no additional cost to the Government. In the event that a requested task cannot be completed within ten (10) man-hours per quarter, the Contractor shall immediately notify the

KO and provide a preliminary estimate of the time and costs required for completion. This support shall be required throughout the contract period of performance. The Contractor will be responsible for tracking man-hours each quarter. The labor rate will be specified in the Schedule as CLIN 0006 and subsequent Option Period CLINs.

7.3 Product/Engineering Changes. The Contractor may develop designs and/or processes that will improve the reliability, maintainability, or operational performance of the Actuator components. These may be provided to the KO for consideration and approval. A proposal shall also be provided that reflects the Contractor’s costs and an incremental charge to be assessed each time the product change is incorporated into the component. The proposal shall include a breakdown of labor hours, material, and other costs. The labor rates will be as specified in CLIN

0006 and subsequent Option Period CLINs. Authorization for the Contractor to incorporate the change will be by a modification to the contract and applicable task orders. The Contractor shall not incorporate proposed product changes prior to receipt of written authorization from the KO.

7.4 Service Bulletins. The Contractor shall provide an electronic copy of all service bulletins to the KO within three (3) working days of receipt of service bulletins (or other instructions) that may affect Government components. The KO will notify the Contractor in writing when incorporation of mandatory or optional service bulletins is required. Within thirty

(30) working days following receipt of notification from the KO, the Contractor shall submit a detailed proposal for incorporation of service bulletin(s). This proposal shall include a listing of replacement parts and/or materials required, the time needed to effect the modification, a price breakdown of each part, and the number of labor hours required. The Government will normally incorporate all mandatory service bulletins. The labor rate will be as specified in the Schedule as

CLIN 0007 and subsequent Option Period CLINs.

8.0 QUALITY ASSURANCE PROVISIONS

8.1 Responsibility for Inspections and Tests. The Contractor shall establish an inspection system IAW FAA and/or DOD procedures for all components. The Government reserves the right to review the Contractor operation and/or facilities at any time during the period of the contract.

8.2 Testing. The Contractor shall ensure that the acceptance testing required for major repaired components include verification of major repair of the fault for which it was returned and other testing as required to verify RFI status. The Contractor shall provide a copy of their

ATP to the Government for review with their proposal. Acceptance testing for major repaired

Actuator systems shall be conducted IAW the Government reviewed ATP. The Contractor shall make available to the Government all acceptance test results and, as applicable, discrepancy reports with corrective actions taken for each Actuator Cylinder Assembly component. The ATP may be incorporated into the manufacturer’s publications.

8.2.1 Changes to Major repair Test Procedures. The Contractor shall provide written notification to the KO no later than fifteen (15) working days following changes to applicable

OEM Major Repair ATPs. The Government reserves the right to verify that the Contractor’s procedures are adequate to ensure the task of RFI parts.

8.3 Quality Control System. The Contractor is required to be certified and maintain a quality system that complies with the requirements of International Organization for

Standardization (ISO) 9001 Quality Management Systems – Requirements, Aerospace Standard

AS9100, or equivalent. The Contractor is responsible for performing or assuring all inspections, tests, and calibration necessary to substantiate that the goods or services furnished conform to

USCG’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor’s facility and made available or provided for review by USCG upon request. USCG reserves the right to conduct surveillance at the Contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system. Upon request of USCG, the Contractor shall forward a copy of their current certification and Quality Assurance Manual for review.

8.4 Inspection and Acceptance. Inspection and acceptance shall be performed at destination by Quality Assurance (QA) personnel for count, condition and properly completed documentation. Components determined to be non-RFI upon installation may be returned to the

Contractor with a Product Quality Deficiency Report (PQDR) for major repair at no additional cost to the Government. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies will be reported on standard form "SF 368", PQDR, to the Contractor for investigation. The Contractor shall report findings of the investigation to the KO, within twenty (20) working days after receipt of the component.

8.5 Product Quality Deficiency Report (PQDR). Major repaired Actuator Cylinder

Assembly units found to have deficiencies will be returned to the Contractor for investigation under a no-cost warranty repair task order. The task order will include a copy of the PQDR outlining the component deficiency. The Contractor shall report findings of the investigation to the KO within fifteen (15) working days after receipt of the component. If agreed upon between parties that the component’s deficiencies are not related to previous major repairs completed by the Contractor, the Contractor’s report of findings shall include a detailed quote that includes a complete breakdown of parts and labor necessary to return the component to serviceable condition. The KO will either initiate negotiations for the work or accept the Contractor’s quote and issue a modification to the task order authorizing and incorporating pricing for the repair work. The terms and conditions of the base contract including task obligations shall apply to all no-cost warranty repair task orders.

8.6 Requirements for Supplier Changes.

8.6.1 The Contractor shall, immediately upon discovery, notify and disclose conditions to the

KO of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product, component, or major repaired item found to potentially cause non-conformity to the original specifications of this contract. The

Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain written approval from the KO prior to the disposition of any non-conforming product or component.

8.6.2 The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

8.6.3 The Contractor shall immediately notify the KO of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location, or personnel qualifications.

Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the

USCG, the contract or task order may be cancelled/terminated IAW the FAR.

8.6.4 The Contractor shall retain all records IAW FAR 4.7, Contractor Records Retention. The

Contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

8.6.5 Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all sub-contractors and suppliers.

9.0 SPECIAL INSTRUCTIONS

9.1 Accelerated Turn-Around-Time and Task. Only the KO may request and authorize an accelerated turn-around-time and task if needed by the Government for task to the USCG, ALC

Receiving Department, Weeksville Rd., Elizabeth City, NC 27909. In the event an accelerated turn-around-time and task is needed, which the Contractor can meet, the Contractor shall be entitled to compensation for additional labor hours and expedited freight costs necessary to complete performance earlier than the turn-around-time and task schedule established in the

Contract. After receiving a written request from the KO for an accelerated turn-around-time and task, the Contractor shall provide a written response within one (1) business day advising if an accelerated turn-around-time and task can be accomplished and include any additional costs necessary for the accelerated performance. Accelerated performance may be authorized in writing via a task order modification. If the Contractor accelerates turn-around-time and task on its own initiative in order to meet the task schedule established in the contract task order, the additional costs are not recoverable from the Government.

9.2 Aircraft on Ground (AOG) Situations. An AOG situation necessitates a special schedule and requires accelerated major repair completion and expedited task to the applicable

USCG Air Station. In the event an AOG status occurs as a result of a lack of any of the components specified in the schedule, the Contractor will be notified by the Government in email or by phone of the AOG situation and the applicable USCG Air Station and will be requested to provide a written response within twenty-four (24) hours of the request. The

Contractor’s response shall provide 1) status of the component(s) needed to satisfy the AOG condition that includes what USCG items in-house for major repair are closest to completion under normal working conditions and 2) an estimate of the labor hours needed to accelerate major repair completion. The accelerated major repair work will be authorized via a task order modification in conjunction with mutually agreed upon prices, task, and shipping costs reimbursement for next day task to the applicable USCG Air Station.

In the event of an AOG situation, the task order and applicable task order CLIN will be modified to reflect the USCG Air Station’s task address and the applicable USCG Requisition Number. The

Contractor shall be required to ensure the Requisition Number is included on shipping/task tickets so that the Material Receipt can be processed by the applicable USCG Air Station receiving personnel.

9.3 Aircraft Accidents and Incidents. Disposition of evidence, including Actuator Cylinder

Assembly components, involved in aircraft accidents or incidents shall be IAW current

Government investigation procedures. These procedures are IAW and at the direction of the

National Transportation Safety Board whose rules and regulations delegate to the Government such authority as is appropriate. Contractor participation in these proceedings will be determined by the president of each accident or incident board and directed by the KO. Investigations of

Actuator Cylinder Assembly failures undertaken outside of formal proceedings will be a cooperative effort between Contractor and the Government.

10.0 WARRANTY

The Government may accept the Contractor’s standard commercial warranty for major repairs.

All assets returned under warranty shall be tested IAW Section 7.2. The warranty shall begin from the date the component is installed on the aircraft and extend for twelve (12) months after installation, unless corrosion or damage is found on the outside of the component.

11.0 TASK REQUIREMENTS

11.1 Delivery Schedule. The required delivery schedule for the components is ninety (90) calendar days After Receipt of Material (ARM) and all required documentation at Contractor’s facility.

Earlier delivery is desired if there are no extra costs to the Government. Turn-around time is defined as beginning at the time of receipt of components at the Contractor’s facility and ending at the time of delivery to USCG, ALC, Elizabeth City, North Carolina.