Attachment 1a - SOW - Final - RC082 - rTMS.docx

Rapid City, SD VA Outpatient Clinic (CBOC) Initial Outfitting, Transition & Activation Project Package # 082 General Conditions and Statement of Work Equipment needed by Mental Health.

Repetitive Transcranial Magnetic Stimulation Machine (rTMS) VA Black Hills Health Care System (VA BHHCS) Rapid City Community Based Outpatient Clinic (RCCBOC)

1 Introduction Government Need The Rapid City, SD CBOC has a requirement to purchase an Repetitive Transcranial Magnetic Stimulation Machine (rTMS) with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a Brand Name or Equal requirement, see attachments for salient characteristics. This requirement is in support of the activation of the VA BHHCS Outpatient Clinic. Item(s) are to be delivered to the location specified in section 2.4.1.

Table 1 – Package Items Summary

with embedded Express TMS™ (Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

(Brand Name or Equal)

2 General Conditions Site Address The address of the Rapid City VA Outpatient Clinic is listed below. Additional information on delivery is in section 2.4.

Rapid City VA OPC 2165 Promise Road Rapid City, SD 57701 Delivery Schedule

0. Items should be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management

0. The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays.

The awardees actual delivery dates will be confirmed by VA upon award.

Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Wesley Walker (Office); 605-720-7452 or Emily Apland (Office) 605-720-7427 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. Vendor responsible for conducting a site visit to verify logistics and loading dock access/egress.

☒ Rapid City VA Outpatient Clinic 2165 Promise Road Rapid City, SD 57701 ☐ Rapid City VA Off-Site Activation Warehouse

TBD

Delivery shall be freight on board (FOB) – Destination.

Staging Area The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

Delivery Hours The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Mountain Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded by the vendor, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

Delivery and Installation includes Offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment and removing all trash, setting up the equipment according to the manufacturers specification and testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite. See Sections 2.8, 2.9, & 2.10 below Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Assembly and Installation [ ☒ is ☐ is not] required Installation and Training

· ☐ Network Required if Checked

· ☒ Manufacturer Certified Installation Required if Checked

· ☒ BMET Training Required if Checked

· ☒ End User Training Required if Checked Installation and assembly shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Mountain Time), Monday through Friday, and excluding Federal Holidays.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and RCVAHC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training [ ☒ is ☐ is not required] The vendor shall coordinate through the VA POC to provide a hands-on training session to, 6 or less, staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide an electronic copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.

Standard Warranty The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes. It should be noted however that the warranty coverage shall be no less than 1 YEAR.

The warranty period set forth therein shall be for one year following installation of the product and approval by the VA POC at the new Rapid City, SD (RCVAHC).

The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the manufacturer.

The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund based on the purchase price paid therefor) and The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.

Use of Premises If during the performance of this contract, work will be carried out on RCVAHC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with RCVAHC operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor (GC) prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

The vendors shall abide by all rules and regulations set forth by the CDC & the RCVAHC due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the GLA campus grounds.

3 Salient Characteristics See P09 – Salient Characteristics – Final – RC082 – rTMS document.

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