Attachment 11 - SBCX Government Subcontracting Guide.pdf
PDF 460 KB Posted
- Solicitation number
- 75N95024R00040
About this file
This document is a Government User Guide for the Subcontracting Plan Review process in the SBCX system. It provides step-by-step instructions for government users to create a subcontracting plan review, invite offerors to submit plans, communicate with offerors, and evaluate the submitted subcontracting plans. Key details include: the four-step process for creating a new subcontracting plan review, the two-step process for inviting offerors, using the Notes tab to communicate with parties, and the three-step evaluation process involving the Contracting Officer, Small Business Specialist, and Small Business Administration. The guide also notes that a PDF version of each approver's evaluation is available when the information is in Read-Only status.
The related federal contract opportunity is for "Scientific Management and Support to the National Institute of Mental Health (NIMH) Repository and Genomics Resource (NRGR)". It is a solicitation issued by the Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, with the purpose of obtaining services to sustain, enhance, and enrich NRGR for genetic and cellular studies of psychiatric disorders. This effort is expected to involve a multi-disciplinary team to manage the broad sharing of biospecimens and data resources through a single, centralized, national resource.
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HHS Government User Guide for Subcontracting Plan Reviews
Table of Contents Introduction Navigation Creating a Subcontracting Plan Request Invitations to Offerors Communications Evaluation
Introduction
SBCX allows you to complete the Subcontracting Plan Review process from start to finish with one or more offerors and reviewers.
Navigation
Access Subcontracting Plan Reviews from the Government User section of SBCX.
Users can create Subcontracting plans and evaluate them when assigned to the Subcontracting Plan Review.
Creating a Subcontracting Plan Request
Use the Create New Subcontracting Plan Review button to create the Summary for a Subcontracting Plan review.
The SBCX Subcontracting Plan is created in four steps.
1. Search for a 653 Control Code or Create a Subcontracting Plan without it.
2. Project Information requires identifying information.
3. Proposal Details requires the Submission deadline for the subcontracting plans. SBCX enforces the deadline and sends a notification when the evaluation process can begin.
4. Complete the summary to invite offerors to submit plans or get a link to include in your solicitation documents.
If you do not know which offerors you would like to invite to submit Subcontracting Plans, the following information may be helpful.
• Save keeps the Subcontracting Plan in the Started status
• Copy Link to save the Subcontracting Plan link to your clipboard.
• Complete and Return to Subcontracting Plans publishes the link. Offerors can only respond when the status is Ready for Offerors.
Invitations to Offerors
Two questions will lead to the invitation option.
1. Multiple Awards. Choose the Yes or No option that applies.
2. Do you know which Offerors you would like to invite to submit Subcontracting Plans? Choose “Yes” to send invitations to offerors.
• Save keeps the Subcontracting Plan in the Started status
• Complete and Invite Later places the Subcontracting Plan in the Ready for Invitation status. This means that you are waiting to invite offerors.
• Invite Offeror(s) to go to the Invitation page. Click + Invite Offeror. Once an Offeror is invited, the status becomes Sent to Offeror.
The Offeror Invitation process is four steps.
1. Search for the Offeror’s organization by UEI and Cage code if applicable.
2. Confirm the Offeror’s organization is found or try again.
3. Proposal Details allows only those on the invitation to respond to the request. A notification email will go to the Prime POC and an additional POC if needed.
4. Review and Send the invitation to the Offeror(s). Saving for later places the invitation in a Created Status.
Communications
Use the company link in the Subcontracting plan to monitor Offeror progress. Use the Notes tab to communicate with the parties involved in the review. The Contracting Officer may request a clarification and return the subcontracting plan for revision before the deadline occurs.
Evaluation
When the Subcontracting Plan is in Evaluation status, the offerors plans are ready for review. Use the Organization link view the Subcontracting Plans ready for review.
1. Subcontracting Goal Data: SBCX provides calculations for your review and flags amounts above or below the agency goals. There is also space for comments for any items that are unacceptable.
2. Requirements: This step applies to Individual and Master Plan evaluations. Verify whether the Offeror’s answers are acceptable or unacceptable.
3. Determination: Answer the question(s) to complete the evaluation.
4. Signature and Submission: Identify the next reviewer (if applicable) in the process and confirm the evaluation by saving and submitting the evaluation. The Subcontracting Plan Review process involves three approvers.
1. Evaluation CO
2. Evaluation SBS
3. Evaluation SBA
A PDF version of each approver’s evaluation is available when the information is in Read-Only status.
If you still need technical help, contact us at client.support@apexlogic.com.
File details come from the government source that posted it. Updated .