Attachment 10- Cost Proposal vF 10282026.xlsx

This is a Cost Proposal form for SUNY Upstate Medical University's RFQ S-1625 for hardware, software, and support services for weapons detection systems, X-ray bag scanners, and handheld metal detector wands. The proposal template requires vendors to provide one-time fees for freight, on-site assembly/configuration, and training for equipment to be installed across five locations: Main Lobby and Upper Lobby at Downtown Hospital, Emergency Department Lobby at Downtown Hospital, Weiskotten Hall, and East Lobby at Community Hospital. Equipment specifications include up to five ATHENA-Apollo500-26-CPL Weapons Detection Systems or equivalent models, up to three ATHENA-XRAY26-5-5030A AI-powered X-ray scanners or equivalent models, associated infeed and outfeed tables, and five handheld metal detector wands for purchase. Training is calculated at sixteen hours per equipment type (two eight-hour sessions), and vendors must provide all-inclusive annual fees for hardware, software, and support across a five-year contract term, with Year 5 representing an optional renewal period.

Pricing must remain firm throughout the contract term and optional renewal period, with all fees inclusive of services and required accessories. The Grand Total across all cost categories will be used for contract evaluation purposes. Vendors must populate blue fields in the spreadsheet, while orange, pink, and green fields calculate automatically. The contract opportunity is set aside for New York State certified Minority- and Women-Owned Business Enterprises (MWBEs) and/or Service-Disabled Veteran-Owned Businesses (SDVOBs), with a discretionary award authority up to $1,500,000.00. Interested vendors must contact the designated contact within fifteen business days of the advertised notice.