Attachment 10 - Addendum to 52.212-1 and -2 Instructions Eval.pdf

Attachment 10

FA700022Q0038

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE.

GENERAL INFORMATION

A. This Solicitation is being issued in accordance with (IAW) FAR Parts 12 and 13 as a Request for Quote. IAW FAR 13.004, in all instances throughout this solicitation any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "order". Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW 52.212-2, found herein.

B. Addendum to FAR 52.212-1(b), Submission of Quotes is amended as follows: “Submit signed and dated quote via email to the primary and alternate POC’s identified in the SAM.gov solicitation posting. Quotes must be submitted by the date and time specified in block 8 on the SF 1449.”

C. Addendum to FAR 52.212-1(e), Multiple quotes is amended as follows: “Multiple quotes will not be accepted.”

D. Late submissions, see FAR 52.212-1(f).

E. Addendum to FAR 52.212-1(g) Contract award is amended as follows: “The Government intends to evaluate offers and award a firm-fixed price requirements contract without interchanges with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges. The Government may conduct Interchanges with one, some, none or all offerors at its discretion if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

F. Addendum to FAR 52.212-1(h), Multiple awards is amended as follows: “The Government intends to award a contract on an “all or none” basis, multiple awards shall not be contemplated.”

G. Formal communications. All correspondence should reference the solicitation number. Requests for clarification and information concerning the solicitation must be provided in writing via email to the primary and alternate POC’s identified in the SAM.gov solicitation posting no later than 5 days prior to closing. All correspondence should reference the solicitation number. Answers will be compiled and posted electronically to the sam.gov website.

QUOTATION PREPARATION INSTRUCTIONS

A. General Instructions: To assure timely and equitable evaluation of the quotes, the quoter must follow the instructions in 52.212-1(b) and the additional instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirement of this solicitation. The response shall consist of three (3) separate parts: Part I - Price Quote, Part II – Past Performance, and Part III - Contract Documentation.

B. PART I - PRICE QUOTE – Submit the price quote in accordance with the contract line item (CLIN) structure as listed in this solicitation (see SF 1449 continuation sheet).

a. Complete blocks 12, 17a, 19, 20, 21, 22, 23, 24, 30a, 30b, and 30c of the SF 1449.

b. Insert proposed UNIT and EXTENDED prices in the SF 1449 Pricing Schedule "Supplies or Services & Prices or Costs" section. The extended amount must equal the unit price multiplied by the number of units.

The quote must be submitted for a base period plus two (2) option years.

C. PART II- PAST PERFORMANCE INFORMATION – Addendum to 52.212-1(b)(10).

a. Only references for recent and relevant contracts are desired (see addendum to 52.212-2).

b. Quality and Satisfaction Information and References: Provide a list of no more than five of the most relevant contracts (similar in scope and magnitude to the effort and complexities this solicitation requires) performed for Federal, state and local government agencies and/or commercial customers within the last three years from the issue date of this solicitation. In the past performance information, directly link the past performance information submitted to the contractor having performed the effort, and tie the information to the work the contractor is proposed to perform in this effort.

c. Furnish the following information for each contract listed:

(1) Company/Division name

(2) Description of products provided in sufficient detail to support relevancy rating IAW 52.212-2 addendum.

(3) Contracting Agency/Customer

(4) Contract Number

(5) Contract Dollar Value

(6) Period of Performance

(7) Verified up-to-date name, address, emails address, and telephone number (s) for each company point of contact.

(8) Comments regarding compliance with contract terms and conditions

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(10) If subcontractor, describe portion of the work performed.

(11) Note: Do not leave any of the above information blank. If not applicable to the specific contact request please state, “Not applicable”.

d. In addition to the above information, the quoter shall provide Attachment 9 of this solicitation, Past Performance Survey, to the list of most relevant contract references. Instruct these references to complete the past performance survey and return to the primary and alternate POC’s identified in the SAM.gov solicitation posting via email (wanda.farr@us.af.mil or jonathan.tringali.1@us.af.mil) with the solicitation number referenced in the subject line.

e. Any past performance survey sent directly from a proposing quoter will not be accepted or evaluated. For the purpose of expediency of evaluation, please instruct references to respond to the past performance survey as soon as possible. No more than five past performance surveys may be submitted per quoter.

Completed past performance surveys shall not be reviewed by the quoter. ONCE THE SURVEY IS COMPLETED, IT IS CONSIDERED FOR OFFICIAL USE ONLY, and is only viewed by Government personnel directly involved in the evaluation process for this acquisition. It is the sole responsibility of the quoters to ensure surveys are submitted by the solicitation closing date. The quoters are encouraged to follow-up with respondents for completed surveys.

f. Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the primary quoter without the subcontractor’s consent. Provide with the quote a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

D. PART III- Contract Documentation - Representation and Certification

a. Contractors must be registered in the System for Award Management to conduct business with the

Department of Defense. See FAR Provision 52.204-7 System for Award Management.

b. It is the offeror’s responsibility to ensure any representations required by provisions and clauses in this solicitation have been completed/updated electronically in the System for Award Management (SAM) or completed and returned as part of the quote.

c. Instructions for 52.212-3 Offeror Representations and Certifications. The Offeror shall complete only paragraph (b) of the provision at FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

d. Complete the Certificate of compliance to the Berry Amendment (Attachment #7). THIS REQUIRES

CONTRACTORS TO FILL-IN WHERE ALL THE COMPONENTS ARE COMING FROM AND

WHERE THE ITEMS WILL BE MANUFACTURED. THIS IS CRITICAL TO BE FILLED-OUT

ACCURATELY AND COMPLETELY WITH THE CORRECT INFORMATION. Quoters shall be in compliance with the Berry Amendment at DFARS 252.225-7012. Noncompliance will disqualify the quotation from further consideration of an award.

e. Provide a written statement that the quoter’s quote incorporates all amendments to the solicitation (if applicable). Reference FAR 52.212-1(b)(9)

f. A letter of authorization for the contracting officer to verify quoter’s financial responsibility. Include financial institution’s name, address and primary point of contact and phone numbers for financial institutions and complete Quoter’s Financial Reference (Attachment #8).

g. Documents submitted in response to this solicitation must be fully responsive to and consistent with the following: Requirements of the solicitation and Quotation Preparation Instructions (Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items).

(End of Addendum)

ADDENDUM TO FAR 52.212-2

BASIS FOR CONTRACT AWARD

In accordance with FAR Part 12 and 13, the Government is conducting a best value award decision based on price and past performance of quotes IAW FAR 13.106. Award will be based on an integrated assessment of price and past performance of responsive quotes. This approach allows the Government to accept other than the lowest priced quote or other than the quote with the highest past performance rating to achieve a best-value contract award. The Government intends to evaluate offers and award a firm-fixed price requirements contract without interchanges with offerors. However, the Government reserves the right to conduct interchanges. The Government may conduct Interchanges with one, some, none or all offerors at its discretion if later determined by the Contracting Officer to be necessary.

The evaluation process shall consist of the following:

1. Responsiveness. The government shall evaluate all quotes to determine if all elements of the RFQ were met.

Failure to meet the RFQ requirements may result in the quote being determined ineligible for award and eliminated at this point from the competition and further consideration.

2. Price Evaluation. Quote pricing will be evaluated for completeness, reasonableness, and balance. The lowest price quote may not necessarily be selected. Offerors whose price is determined to be incomplete, unreasonable, unbalanced or unaffordable may be considered ineligible for award.

a. Completeness: Award will be made based on the contract line item prices quoted by the offeror. The extended amounts for all CLINs in the Supplies or Services & Prices or Costs section will be added together to determine the total evaluated price. The unit price of the offeror’s quote shall control any conflict between the unit price and the extended amount submitted in response to this solicitation. Failure to quote for any item in the SF 1449 Price Schedule may cause the vendor’s quote to be considered incomplete and ineligible for award.

b. Reasonableness: The Offeror’s quoted prices will be evaluated to ensure the final, agreed-to price is fair and reasonable. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. Price reasonableness is normally established through adequate price competition, but may also be determined through price analysis techniques. The Contracting Officer may require an offeror to provide other than certified cost or pricing data to support a determination of a fair and reasonable price.

c. Balance: The Offeror’s quote will be evaluated for balance. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line item numbers (CLINs) is significantly over or understated as indicated by the application of price analysis techniques. Evaluated offers that are determined to be unbalanced may be deemed ineligible for award.

3. Past Performance Assessment. The Government will evaluate the quality and extent of the quoter’s performance deemed recent and relevant to the requirements of this Request for Quote (RFQ). The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition. Likewise, the quote receiving the highest past performance evaluation rating may not necessarily be selected.

a. The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the quoter’s ability of meeting the solicitation requirements. The past performance evaluation considers each quoter’s demonstrated recent and relevant record of performance in supplying products that meet the contract’s requirements. The currency and relevance of the information, source of the information, context of the data, and general trends in the contractor’s performance shall be considered. These are combined to establish one performance confidence assessment rating for each quoter. The government also may use sources other than those provided in response to this solicitation, such as information obtained from the Federal Awardee Performance & Integrity Information System (FAPIIS), the Past Performance Information Retrieval System (PPIRS), and the System of Award Management (SAM). There are three aspects to the past performance evaluation: recency, relevancy, and quality.

(1) Recency is defined as past performance on contracts within the last three (3) years from the closing date of this solicitation. Past performance not considered recent will not be evaluated.

(2) Relevancy will be rated as either Relevant, Somewhat Relevant, or Not Relevant, as indicated in the table below. Relevant performance is defined as manufacturing work involving similar or greater scope, magnitude and complexity as described in the specifications for each uniform article (jackets, overcoats, trousers, slacks, and skirts) for a customer base similar to the Air Force Academy’s population (1,000 cadets per year). Somewhat relevant performance is defined as manufacturing uniform items (jackets, overcoats, trousers, slacks, and skirts) involving lesser scope, magnitude and complexity than the effort described in the specifications or work that supports a customer base smaller than the Air Force Academy. Performance which fails to meet either of these definitions will be determined to be non-relevant and will not be evaluated.

Past Performance Relevancy Rating Method Adjectival Rating Description Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(3) Quality is defined as the excellence of the product, quality control and inspection procedures, delivery timeliness, and business relations with the customer. Overall quality ratings will be based on the information provided in the past performance survey(s), as shown in the table below.

E VG S M U N/A

Exceptional Very Good Satisfactory Marginal Unsatisfactory Not Applicable

The contractor The contractor The contractor The contractor The contractor Unable to met and met and met the did not always did not meet the provide a rating.

exceeded many exceeded some requirements of meet some of requirements of Contract did not of the of the the contract and the requirements the contract and include requirements of requirements of consistently of the contract performance performance for the contract and the contract and performed at an and intervention was at an this aspect, or consistently consistently acceptable level. was required to unacceptable information is performed at a performed very Performance continue level. There not available.

superior level. well. was performance. were a number Do not know.

Performance Performance accomplished There were of serious was was with some instances where problems that accomplished accomplished problems, and performance required with very few with some the contractor was at a less extensive minor problems, minor problems, took effective than acceptable oversight and and the and the corrective action level; involvement, contractor took contractor took for those performance and corrective immediate and timely and problems that was actions were effective effective did occur accomplished either corrective corrective action with some ineffective or actions for those for those problems and non-existent.

problems that problems that some corrective did occur. did occur actions appear only marginally effective or were not fully implemented

b. Recency, relevancy and quality ratings for the evaluated past performance citations will be integrated to determine an overall confidence assessment rating. This process will result in an overall performance confidence assessment rating of Satisfactory Confidence, Limited Confidence, No Confidence, or Neutral Confidence, as shown in the table below. Offerors with no relevant past or present performance history shall receive the rating “Neutral Confidence”, meaning the rating is treated neither favorably nor unfavorably (neutral).

Performance Confidence Assessments Rating Method Adjectival Rating Description Satisfactory Confidence Based on the offer’s recent/relevant performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort.

Limited Confidence Based on the vendor’s recent/relevant performance record, the Government has a low expectation that the vendor will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the vendor’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

No Confidence Based on the vendor’s recent/relevant performance record, the Government has no expectation that the vendor will be able to successfully perform the required effort.

c. The Government intends to evaluate offers and award a firm-fixed price requirements contract without interchanges with offerors. However, the Government reserves the right to conduct interchanges. The Government may conduct Interchanges with one, some, none or all offerors at its discretion if determined by the Contracting Officer to be necessary.

d. Quoters are cautioned to submit sufficient information and in the format specified in the quote preparation instructions to permit a meaningful assessment of past performance. Quoters may be provided an opportunity to respond to adverse past performance information to which the quoter has not previously had an opportunity to respond through Interchange Notices. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources with a formal rating system.

4. Best Value Decision. The Contracting Officer shall make an integrated assessment best value award decision considering all responsive quotes. The Government will award to the vendor whose quote represents the best performance for an affordable price. The Government reserves the right to award one or no contract at all, depending on the quality of quotes submitted.

(End of Addendum)