Attachment 1 W912CN-23-Q-0057.pdf

RFQ No. W912CN-23-Q-0057 Issue Date: September 25, 2023

Combined Synopsis/Solicitation Attachment 1

(i ) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, using Simplified Acquisition Procedures for Certain Commercial Products and Commercial Services found at FAR 13, as supplemented with additional information included in this notice. This solicitation documents and incorporates provisions and clauses in effect through FAC 2023-05 (9/7/2023) and DFARS Publication Notice (8/17/2023). It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. Clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

(i i ) This announcement constitutes the only solicitation; quotes are being requested. Paper copies of this Solicitation will not be available. Competitive quotes are being requested under Request for Quote (RFQ) Number W912CN-23-Q-0057. This Combined Synopsis/Solicitation shall be posted on the Sam.gov website (https://sam.gov/content/home).

(i ii ) The North American Industry Classification System (NAICS) code applicable to this acquisition is 337214, Directorate of Emergency Services at Schofield Barracks and the small business size standard is 1,100 employees.

This procurement is a 100% Small Business set aside. Any quote that is submitted by an other than Small Business concern WILL NOT be considered for award.

(iv) A list of contract line item number(s) and items, quantities, and units of measure:

CLIN: 0001 Office Chair

QTY: 16

Unit of Issue: Each Unit Price:

Extended Price:

CLIN: 0002 L-Shaped Desk (Work Station)

Extended Description: 9 left-hand return, 7 right-hand return Unit of Issue: Each

CLIN: 0003 Lateral File Cabinet

QTY: 4

Unit of Issue: Each

CLIN: 0004 Conference Table

QTY: 1

Unit of Issue: Each Unit Price:

Extended Price:

CLIN: 0005 Conference Chair

QTY: 10

Unit of Issue: Each

CLIN: 0006 Guest Chair

Unit of Issue: Each

CLIN: 0007 DELIVERY/SHIPPING

QTY: 01

Unit of Issue: Each

(v) DESCRIPTION OF REQUIREMENTS: (See Attachment 2 Salient Characteristics)

EXTENDED DESCRIPTION: This acquisition requirement is to support the Directorate of Public Works (DPW) Hawaii Infrastructure Task Force (HITF) at Schofield Barracks.

To be considered acceptable and eligible for award, quotes must provide a complete quote including all of the items in accordance with the Attachment 2 Salient Characteristics. The Government will not consider quotes or offers for partial items or quantities.

(vi ) Date(s) and place(s) of delivery and acceptance and FOB point: The expected Delivery Date for this requirement is: 13 January 2024

The delivery location:

Raul Schuett Directorate of Public Works Wright Ave Trailer 682 WAAF (Wheeler Army Airfield) Schofield Barracks, HI 96857

(vi i ) Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS – Commercial Items

In addition to the following addendum, all terms and conditions of FAR provision 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. General Instructions: The Government may consider quotes that fail to address or follow all instructions to be non-responsive and ineligible for contract award. A complete quote includes a response and submission to each of the following:

A. SUBMISSION OF OFFER

B. Completed Certifications (if not entered in SAM) to include FAR 52.212-3, Offeror Representations and Certifications-Commercial Items.

C. QUOTE shall be submitted electronic mail (email) on or before 26 September, 2023 at 1:00 PM (Tuesday) Hawaii Standard Time (HST), reference the solicitation number W912CN23Q0057 in the subject block, and sent via email to Joseph East, Contract Specialist at joseph.w.east.civ@army.mil. Offer Acceptance Period in accordance with Addendum to 52.212-1: By submitting an offer, the offeror agrees to hold prices submitted with its offer for a period of 30 calendar days from date of receipt of offers. Interested parties shall submit their questions via electronic mail to joseph.w.east.civ@army.mil.

mailto:joseph.w.east.civ@army.mil mailto:joseph.w.east.civ@army.mil

2. Points of Contact:

Contract Specialist: Joseph East Contracting Officer: Kimberly Feng

Address:

Regional Contracting Office, Hawaii 742 Santos Dumont Road Bldg. 108, 3rd Floor, Wheeler Army Airfield Schofield Barracks, HI 96857

3. Type of Contract: The Government intends to award a firm-fixed price (FFP) contract as a result of this solicitation. The Government intends to evaluate the quote and award a contract without negotiations with the offeror. However, the Government reserves the right to conduct clarifications, communications or negotiations if later determined by the Contracting Officer to be necessary.

4. Materials not directly related to the information requested shall not be included in the quote. Any information not requested will be disregarded in the evaluation process. Unnecessarily elaborate quotes are neither necessary nor desirable.

5. The selection of a source for award purposes will be conducted utilizing simplified acquisition procedures as delineated in FAR Part 13.106-2, Evaluation of Offers. Offers will be evaluated using the criteria under addendum to 52.212-2, “Evaluation – Commercial Items.”

6. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

7. In accordance with FAR Subpart 4.8 Government Contract Files, the Government will retain one copy of all unsuccessful offers. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful offers.

8. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without clarifications.

9. All referenced documents for this solicitation are available on the Sam.gov web site at http://www.Sam.gov.

10. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

11. Sam.gov Registration: The vendor must be actively registered in Sam.gov at the time of offer submission.

Registration can be completed at https://www.sam.gov.

12. Procurement Integrated Enterprise Environment (PIEE) and Wide Area Workflow (WAWF) Registration:

Contractors MUST also be actively registered in PIEE with the appropriate roles in WAWF in order to get invoices be paid. Paper copies will not be accepted. Registration can be completed at https://piee.eb.mil.

13. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

14. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov/content/regulations.

15. Monthly invoicing is acceptable for work completed; no other forms of contract financing are permitted in the acquisition.

http://www.sam.gov/ https://www.sam.gov/

16. The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

(vi i i ) Addendum to 52.212-2 Evaluation – Commercial Items EVALUATION FACTORS FOR AWARD

The request for quote will utilize streamlined acquisition procedures pursuant to FAR Part 12 and FAR Part 13.

The Government intends to award a firm fixed price contract resulting from competitive quotes received in response to this solicitation. The quote will be evaluated for a fair and reasonable price. The price quote shall include a unit price for each item and a total firm-fixed-price for all line items. The total firm-fixed-price shall include all applicable taxes.

Basis of Award. The award decision will be based on the vendor meeting the solicitation requirements, such as terms and conditions, salient characteristics stated within Attachment 2, representations, and certifications in order to be eligible for award. The vendor must be registered in the System for Award Management (SAM). The Government reserves the right to award no contract at all, depending on the quality of quotes submitted and availability of funds.

Formatting Requirements: Submit quotes in electronic PDF, Microsoft Word or Excel format. Offerors shall annotate the unit pricing information in accordance with the Line Item Structure annotated in paragraph (v) of this solicitation.

Past performance will not be formally evaluated however shall be reviewed by the Contracting Officer during the responsibility determination pursuant to FAR Part 9.

At any time prior to selection, including upon receipt of quote, the Government may exclude a quote from further consideration for reasons such as (but not limited to): Non-compliance with instructions related to the solicitation or the quote is determined to be not technically acceptable.

FAR and DFAR Provisions and Clauses

The following additional FAR clauses and provisions are applicable to this acquisition:

The following provisions are incorporated by reference:

52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

(NOV 2021)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (OCT 2018) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (SEP 2022) 252.204-7016 Covered Defense Telecommunications Equipment or Services— Representation (DEC 2019) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation (MAY 2021)

The following clauses are incorporated by reference:

52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (DEC 2022) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items

(MAR 2020)

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC 2022) 252.204-7003 Control of Government Personnel Work Product (APR 1992)

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (JAN 2023) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) 252.232-7006 Wide Area Work Flow Payment Instructions (JAN 2023) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.232-7017 Accelerating Payments to Small Business Subcontractors – Prohibition on Fees and Consideration (APR 2020) Reserved 252.244-7000 Subcontracts for Commercial Products and Commercial Services (JAN 2023)

(ix) There are no additional contract requirement(s) or terms and conditions necessary for this acquisition.

(x) The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

(xi ) DUE DATE AND SUBMISSION INFORMATION

RFQ Due Date and Submission Requirements: This RFQ closes on September 26, 2023 @ 1:00 PM Hawaii Standard Time.

(xi i ) Government RFQ Point of Contract: The point of contact for this solicitation is Contract Specialist

Joseph East at joseph.w.east.civ@army.mil. Reference RFQ# W912CN-23-Q-0057 on all email exchanges regarding this acquisition.

mailto:joseph.w.east.civ@army.mil.

(xi) DUE DATE AND SUBMISSION INFORMATION