Attachment 1 - Venue Rental PWS 2023.pdf

PERFORMANCE WORK STATEMENT

FOR

Concert Hall for The USAF Band

08 OCTOBER 2021

Contents

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General

1.2 Background

SECTION II

2.0 Task Descriptions

2.1 Task 1

2.2 Task 2

2.3 Task 3

2.4 Task 4

2.5 Task 5

2.6 Task 6

2.7 Task 7

2.8 Task 8 ................................................................................... Error! Bookmark not defined.

2.9 Task 9

2.10 Task 10 ............................................................................... Error! Bookmark not defined.

SECTION III

3.0 SERVICE SUMMARY

SECTION IV

4.0 DELIVERABLES

SECTION V

5.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL,

INFORMATION, OR SERVICES

5.1 Government Furnished Property, Equipment, Material, Information, or Services

SECTION VI

6.0 GENERAL INFORMATION

6.1 Scheduling Concerns

6.2 Kickoff Meeting/Orientation Meeting

6.3 Transition-In Plan

6.4 Transition-Out Plan

6.5 Quality Control

6.6 Emergency Operations/Mission Essential Personnel

6.7 Contractor Manpower Reporting Application (CMRA)

6.7.2 Subcontractor Input in CMRA

6.8 Security Instructions

6.9 Travel

6.10 Employee Accountability & Turnover

SECTION VII

APPENDIX 1

1.0 DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

When setting up your Section II please use make your task description name “Heading 2” in the style section. This will update the Table of Contents automatically. If unsure, the AFDW/PK PM Branch will assist.

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. Through world-class musical presentations and ceremonies, The U.S. Air Force

Band helps create bonds between the United States and the worldwide community. Using music to bridge language, cultural, societal and socio-economic differences, the Band's performances advance international relationships and inspire positive and long-lasting impressions of the U.S.

Air Force and the United States of America.

1.1.1 Scope. The vendor shall provide a concert hall and venue shall be within a 20 mile radius of Joint Base-Anacostia Bolling for multiple performances, rehearsals, and recordings by The

United States Air Force Band.

1.2 Background. The U.S. Air Force Band’s mission is to honor those who have served, inspire

American citizens to heightened patriotism and service, and positively connect with the global community on behalf of the U.S. Air Force and the United States of America. This specific contract requirement continues an ongoing, annual concert series, connecting the U.S. Air Force

Band with the local community through live performances, and the global community via the production and distribution of audio and video recordings.

SECTION II

2.0 Task Descriptions

2.1 Task 1 The vendor shall provide a concert hall with an audience capacity of at least 900 and stage size of at least 2,500 square feet for multiple performances, rehearsals, and recordings by

The United States Air Force Band.

2.2 Task 2 The Vendor shall provide a Concert Grand Piano. The piano shall be tuned the day of each performance, rehearsal, and recording.

2.3 Task 3 The vendor shall provide front of house personnel.

2.4 Task 4 The vendor shall provide back of house personnel.

2.5 Task 5 The vendor shall provide custodial service.

2.6 Task 6 The vendor shall provide security.

2.7 Task 7 The vendor shall provide all necessary utilities, parts, materials, and equipment needed to execute this event.

2.8 Task 8 The vendor shall provide performance lighting and stage dressing, including stage lights, follow spots, cyclorama, and stage blacks.

2.9 Task 9 The vendor will have on-site event parking available to patrons at no charge to the patrons.

2.10 Task 10 The vendor shall provide music stands, chairs and risers for the musicians of the Air Force Band.

2.11 Task 11 The vendor shall provide male and female changing rooms, a production booth for recording, and a green room.

SECTION III

3.0 SERVICE SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items The performance threshold briefly describes the minimum acceptable levels of service required for each requirement and will be assessed on an

“Acceptable” or “Unacceptable” basis. These thresholds are critical to mission success.

Performance

Objective PWS Paragraph Performance Threshold

Method of

Surveillance

Provided

Concert Hall

2.1 100% 100% Surveillance

Tuned Piano 2.2 100% 100% Surveillance

Front of House

Personnel

2.3 100%. 100% Surveillance

Back of House

Personnel

2.4 100% 100% Surveillance

Custodial

Services

2.5 100% 100% Surveillance

Security 2.6 100% 100% Surveillance

Utilities and necessary services

2.7 100% 100% Surveillance

Lighting 2.9 100% 100% Surveillance

Patron Parking 2.11 100% 100% Surveillance

SECTION IV

4.0 DELIVERABLES

The Contractor shall provide deliverable(s) in a format mutually agreed upon by the Government and the Contractor.

The following enumerated deliverables are not expected to change. Due Date intervals are not expected to change but actual dates may need to be revised depending on actual contract start date.

DELIVERABLE PWS

PARA

DUE DATE DELIVERY

Full Day Rehearsal 2 November 16th 2022 Utilization of the facility and associated services

Full Day Performance 2 November 17th 2022 Utilization of the facility and associated services

Full Day Rehearsal 2 January 18th 2023 Utilization of the facility and associated services

Full Day Performance 2 January 19th 2023 Utilization of the facility and associated services

Full Day Rehearsal 2 February 1st 2023 Utilization of the facility and associated services

Full Day Performance 2 February 2nd 2023 Utilization of the facility and associated services

Full Day Rehearsal 2 February 15th 2023 Utilization of the facility and associated services

Full Day Performance 2 February 16th 2023 Utilization of the facility and associated services

Full Day Rehearsal 2 March 1st 2023 Utilization of the facility and associated services

Full Day Performance 2 March 2nd 2023 Utilization of the facility and associated services

Full Day Rehearsal 2 March 8th 2023 Utilization of the facility and associated services

Full Day Performance 2 March 9th 2023 Utilization of the facility and associated services

Full Day Rehearsal 2 April 5th 2023 Utilization of the facility and associated services

Full Day Performance 2 April 6th 2023 Utilization of the facility and associated services

Full Day Rehearsal 2 April 19th 2023 Utilization of the facility and associated services

Full Day Performance 2 April 20th 2023 Utilization of the facility and associated services

SECTION V

5.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL,

INFORMATION, OR SERVICES

5.1 Government Furnished Property, Equipment, Material, Information, or Services. The

Government will not furnish property or services for this requirement.

5.2 Contractor Acquired Property. The contractor will not be required to acquire any property.

SECTION VI

6.0 GENERAL INFORMATION

6.1 Scheduling Concerns.

6.1.1 Duty Hours. The Contractor shall have access to Government facility five days per week, Monday through Friday, eight hours a day, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, unless otherwise approved. Contractor personnel are expected to conform to customer agency normal operating hours; however the Contractor may be required access to Government facility outside of duty hours based on the customer agency’s needs. As a baseline, Contractor personnel shall work 8 hours per day, 40 hours per week. Compensatory time arrangements are permissible for temporary spikes in worktime; but overtime pay is prohibited without COR and

CO approval. Federal Holidays shall be observed in accordance with Office of Personnel

Management policy.

6.1.2 Core Duty Hours and Base Shutdown/Inclement Weather. Core duty hours are 0800 -

1600, Monday through Friday (excluding federal holidays). The Contractor shall follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of performance for work to be performed in the National Capital Region (NCR) is http://www.opm.gov/status/.

6.2 Kickoff Meeting/Orientation Meeting

6.3 Transition-In Plan

6.3.1 The Contractor shall provide a Transition-In Plan at the Kickoff Meeting, the plan shall facilitate the accomplishment of a seamless transition from the incumbent Contractor (if applicable) and incoming Contractor. The Contractor shall identify how it will coordinate with the incumbent Contractor and Government personnel to transfer knowledge regarding the following:

6.4 Transition-Out Plan

6.4.1 The Contractor shall provide a Transition-Out Plan NLT than ## calendar days prior to expiration of the contract. The plan shall facilitate the accomplishment of a seamless transition from the incumbent to and incoming Contractor (if applicable). In addition, the Contractor will continue to accomplish all tasks as outlined in the contract during this period. The Contractor shall identify how it will coordinate with the incoming Contractor and Government personnel to transfer knowledge regarding the following:

6.5 Quality Control.

http://www.opm.gov/status/

6.5.1. Quality Assurance. The Government shall rely on the Contractors’ existing quality assurance system as the method to ensure that the requirements of the contract and performance thresholds are met; however, the Government reserves the right to monitor and evaluate the quality of services provided and compliance with the contract terms and conditions at any time.

6.5.2. Quality Control Plan (QCP). The Contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations, and best commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in this PWS. The Contractor’s quality control program is the means by which it assures itself that the work complies with the requirement of the contract.

6.6 Emergency Operations/Mission Essential Personnel.

6.6.1. Continuation of Essential Contractor Services During Crisis. All services in this PWS

HAVE NOT been defined or designated as essential services for performance during crisis IAW

DFARs 252.237-7023, “Continuation of Essential Contractor Services.”

6.7 Contractor Manpower Reporting Application (CMRA)

6.7.1 The Contractor shall report ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the secure Contractor

Manpower Reporting Application (CMRA) data collection site. The Contractor is required to completely fill in all required data fields at: http://www.SAM.gov. Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. The UIC for AFDW is FF16M0. While inputs may be reported anytime during the FY, all data shall be reported not later than 31 October of each calendar year. The Contractor may direct questions to the CMRA help desk.

6.7.2 Subcontractor Input in CMRA: Prime Contractors are responsible to ensure all subcontractor data is reported. Subcontractors will not be able to enter any data into CMRA, but will enter their information into a Bulk Loader spread sheet available from the AF CMRA helpdesk. Subcontractor shall fill in columns A-C then return it to the AF CMRA helpdesk after it's completed and a technician team will enter the information into CMRA.

6.8 Security Instructions

6.9 Travel

6.10 Employee Accountability & Turnover

6.10.3 Contractor professionalism. The contractor shall:

• Present a professional appearance and maintain professional demeanor and conduct at all times.

• Conduct their work assignments IAW project schedules

• Function effectively and efficiently during extended periods of high pressure and stress.

• Function as an integral member of a team of highly trained professionals responsible for the safety and security of USAF personnel and resources.

6.11 Miscellaneous Paragraphs.

6.11.1 Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement).

Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the XX

FOIA Manager to ensure proper processing and compliance with the Act.

6.11.2 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

6.11.3 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

6.11.4 Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the

Government.

6.11.5 Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

6.11.6 Project Policy. The Contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

6.11.7 Inherently Governmental Functions. The Contractor shall not perform inherently

Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relation to this PWS.

6.11.8 Ethics. The Contractor shall not employ any person who is an employee of the US

Government if employing that person would create a conflict of interest. Additionally, the

Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD

5500-7, Joint Ethics Regulation.

6.11.9 Professional Appearance of Work Space. The Contractor shall keep work space areas neat and orderly and avoid conditions leading to safety violations.

6.11.10 Non-Personal Services. The Government shall not supervise or task Contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the Contractor to manage its employees directly and to guard against any actions that are of the nature of personal services, or give the perception of personal services to the Government or to Government personnel. If the

Contractor feels that any actions constitute, or are perceived to constitute personal services, it is the Contractor’s responsibility to notify the CO immediately. Non-personal Contractor services shall not be used to perform work of a policy/decision making or management nature.

SECTION VII

APPENDIX 1

1.0 DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Government Furnished Property (GFP). Facilities, equipment, tools, supplies, parts, or any other items furnished for the concessionaire's use by the Government. A full list, if applicable, is in

Section V.

Performance Threshold. The minimum performance level of a performance objective required by the Government.