Attachment_1_USDAVS231092234.pdf

Attachment_1_FORMAL REQUEST FOR QUOTE RFQ# USDAVS231092234 Due 04/15/2023 **Sample due 04/15/2023 1

The U.S. Department of Agriculture, Veterinary Services in Kansas City, MO is in immediate need of purchasing the following items(s) for a firm fixed price.

• All cost to include but not limit to: overhead, general and administrative, profit, insurance, and transportation.

• The U.S. Department of Agriculture is a tax exempt agency. (Exempt from state and Federal tax) Tax ID Number : 41-0696271.

Description Quantity Price/Bx Total $

Plastic poly tubes 8 ml 13 x 100 ml coated with Polyalkaline glycol lubricant In accordance with specifications.

Boxes to be marked as "Coated" tubes with PO number and warehouse stock number Z888-00-000-0608 Packaged: 1000 tubes and 1000 caps per box All cost to include but not limit to: overhead, general and administrative, profit, insurance, and transportation.

Plastic poly tubes 8 ml 13 x 100 ml uncoated tubes in accordance with Specifications.

Boxes to be marked as "Uncoated" tubes. PO number and warehouse stock number Z888-00-000-0003 Packed: 1000 tubes and 1000 caps per box All cost to include but not limit to: overhead, general and administrative, profit, insurance, and transportation.

Delivery Address:

USDA, APHIS, VS, LC

3500 E 149th St Dock 1 (Deliveries) Back of Bl Kansas City, MO 64147

Name of company:________________________________________________________________

Phone#:_____________________________

Point of contact Name:______________________________________________________________

SAM UEI #:___________________________________

EMAIL ADDRESS: ________________________________________________

TOTAL DOLLAR AMOUNT ON QUOTE $_________________

1. Manufacture Name /PN

2. Product Manufactured in the USA [ ] Yes [ ] No if no, what country: _____________________

Or – list of foreign components and country

3. How soon could you deliver after receipt of order?

4. Are these items available on the GSA Schedule? If so, what is the GSA #:

Will you accept a government Purchase order?

Payment is 15 days after receipt of supplies or services

NOTES TO QUOTERS

Please be sure to complete the following info and return by RFQ closing date

• Interested Vendors Please email, fax or mail this Attachment 1 by 4pm (MT) 04/15/2023 to:

Email: Carol.Dingess@usda.gov Please include RFQ# USDAVS231092234 on subject line

• Completion of all items requested on pages 1 - 3

• Online Registration of Government System for Award Management (SAM) at http://sam.gov Anyone interested in doing business with the USDA must first obtain a Dunn and Bradstreet number. If your company does not have a DUNS number, you may contact Dun and Bradstreet directly to obtain one by calling 1- 866-705-5711or via the following website:

http://fedgov.dnb.com/webform

Anyone interested in doing business with the USDA must also be listed in the government’s System for Award Management known as SAM. You may register on line with http://sam.gov

Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through http://sam.gov or by calling 1-866-606-8220

***REGISTRATION IS FREE***

mailto:Carol.Dingess@usda.gov http://sam.gov/

First Article Testing Requirement at no additional cost to the government.

52.209-4 First Article Approval-Government Testing. (SEP 1989)

(a) The Contractor shall deliver 1,000 unit(s) of coated Plastic poly tubes 8 ml 13 x 100 ml and

1,000 unit(s) of uncoated Plastic poly tubes 8 ml 13 x 100 ml

Prior to solicitation closing date of this Solicitation to the Government at

USDA APHIS VS SPRS LC

Reference # USDAVS231092234 3500 E 149th ST

SUITE 300

KANSAS CITY MO 64147

Attention Melody MCghee-Chatfield Ph# 816 926 5163 Email: melody.allison@usda.gov

The shipping documentation shall contain this contract number and the Lot/Item identification. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract.

(b) Within 30 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval.

(c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests.

(d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract.

(e) Unless otherwise provided in the contract, the Contractor-

(1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and

(2) Shall remove and dispose of any first article from the Government test facility at the Contractor’s expense.

(f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay.

(g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test.

(h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government.

(i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Contractor and have been accepted by the Government. The Offeror/Contractor may request a waiver.

The USDA, Animal and Plant Health Inspection Service (APHIS), Veterinary Services (VS), Riverdale, MD, utilizes bleeding tubes for the collection of blood samples from cattle and swine.

The blood sample is then sent via common carrier various laboratories for testing.

There are several off the shelf tubes and caps of acceptable quality on the market. This solicitation is intended for the off-the-shelf products. Offers’ must clearly demonstrate their ability to comply with the time frame for submission and approval of first article samples and the delivery requirements specified in this solicitation.

SPECIFICATIONS

The bleeding tubes shall be 13 x 100 millimeters, made from polypropylene copolymer plastic (reground material shall not exceed 10%), transparent (industry standard), chemically stable, withstand extremes in pressure without warping or otherwise changing shape or losing integrity, not shatter under pressure and have a rounded bottom.

Each tube has a plastic plug-type push-in cap which extends 5/16" (inch) above the top of the tube when inserted. The plug-type cap shall provide a leak-proof seal when inserted into the tube. This seal must prevent leakage of blood samples in transit to laboratories via package delivery services and the U.S. Postal Service. The transport boxes for these tubes must fit inside partitions holding 40 tubes size 6 5/16 L x 2 7/16 W x 3 ½ H. The partition holding the tubes is placed inside a box w/lid Size 6 3/8 L x 2 ½ W x 3 7/8 H. The lid must fit securely on the box.

This box with tubes is placed final in a master shipping box size 6 7/8 L x 3 ½ W x 4 9/16 H for the transport.

The tube furnished shall be centrifugeable at high speeds and withstand a minimum of 150 degrees Fahrenheit without distortion, clouding or loss of shape and thickness. There shall be no burrs or irregularities which could cause the tubes to tip or wobble and result in a spillage of the blood sample.

The tube must ensure rapid clotting of blood from various species of animals and prevent the adherence of the clot to the walls of the tube. This requirement is necessary to allow the efficient separation of the clot from the serum.

COATING PROCEDURES

It is required for the bleeding tubes be coated on the inside only. The outside of the tube may be coated at the contractor's discretion. The coating must be a polyalkylene glycol base stock lubricant, with a water solution ratio of 1:18. The Polyalkylene glycol lubricant is required and is the only lubricant that can be used.

The following methods have been successfully used to coat the inside of the tubes:

1. Tubes may be sprayed with a power-type sprayer until the inside of the tube is moist and dried by using heat or air until all water is evaporated.

2. The tubes may totally immersed in the solution so that the solution wets the inside of each tube for 5 seconds. The tubes must be drained and then dried using heat or air until all water is evaporated.

The Contractor that is awarded shall deliver the tubes to the Delivery Destination. The tubes will be packaged, marked, palletized, as specified in the attachment. The shipment will be marked with the shipment number and the lot number and the shipment of coated tubes shall be marked "coated". The "Time for Delivery" is specified in this attachment.

The Government may request tubes that have no coating. These tubes will be marked “non-coated” with a different Stock Number (Refer to Packaging and Marking).

PACKING SLIP

Each shipment shall include a packing slip attached to the outside of one box and enclosed in a protective plastic pouch and one packing slip on the outside of the shipment box. The packing slip shall identify the contract number, delivery order number, item stock number and quantity shipped. A legible copy of the delivery order may be used as the packing slip

PACKAGING AND MARKING

The bleeding tubes with plug-type push-top caps shall be packaged together in units of 1,000 tubes 1000 caps per carton. A minimum 200 pound test corrugated carton shall be used. The carton shall be lined with a polyethylene bag liner.

Complete instructions for packaging and marking are included as an attachment to this solicitation. The following information is shall be printed on the label of each individual box:

The following information will be printed on the label of each individual box:

DELIVERY TASK ORDER NO: 126395F227890 (EXAMPLE FORMAT)

STOCK NUMBER: Z888-00-000-0608 (COATED)

Z888-00-000-0003 (NON-COATED)

QUANTITY: 1,000 each

LOT NUMBER: ########

SHIPMENT NUMBER 1 of 30, 2 of 30, 3 of 30, etc DESCRIPTION: Tubes, Bleeding, Plastic, Lubricated with Push-Top Caps

A confirmation of the quantities shipped with freight tracking number of the shipment must be emailed to melody.allison@usda.gov.

EXTERIOR PACKAGE MARKING & DISPLAY

The contractor must mark on the end of the exterior box the National Stock Number (NSN).

Contractor must ensure all other packaging requirements outlined in this Statement of Work is followed. Contractor will stack boxes on a pallet, include a flat carboard between every two layers for support and to prevent damages during transit. Shrink-wrap with the packaging label visible on outer layers when the shipment is received. The pallet should not exceed 52 inches.

mailto:melody.allison@usda.gov

52.212‐1 Instructions to Offerors – Commercial Items, is replaced in its entirety by this addendum.

(a) North American Industry Classification System (NAICS) code and small business size standard.

NAICS – 339112 Surgical and Medical Instrument Manufacturing SB Size – 1,000 Employees However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of Quotes. Submit quotes to Carol Dingess at carol.dingess@usda.gov at or before the date/time specified in this solicitation. See “Notes to Quoters” on page 2 of this attachment.

(c) Submission deadline. Quotes must be received by the date and time specified in this solicitation. A late quote will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. In the case of an emergency or unanticipated event that delays Government operations so that quotes cannot be received, the deadline will be extended by one working day.

(d) Terms of and content. Quotes must be based on the terms of this solicitation. The Government may reject any quote that is not based on these terms in every respect. Quotes must contain all of the information required by the solicitation.

(e) Contract award. The Government intends to evaluate quotes and award a contract without discussions.

Therefore, a quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in quotes received. Quoters are responsible for ensuring completeness of quotes. The Government may evaluate solely on the information provided with the initial quotation.

(f) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quote, the quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the quoter does not become registered in the SAM database by the response date specified in the solicitation, the Contracting Officer will proceed to award to the next otherwise successful registered quoter.

Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(g) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. The Federal Government is not responsible for notifications to interested parties regarding the issuance of the solicitation nor any of its amendments. It is the interested parties’ responsibility to check the web site https://sam.gov periodically for updates.

(End of Addendum) mailto:carol.dingess@usda.gov https://www.acquisition.gov/