Attachment 1 - Unify Telephone System.pdf

Combined Synopsis/Solicitation

DEPARTMENT OF THE AIR FORCE

81st CONTRACTING SQUADRON (AETC)

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Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Unify Telephone System

F2J0W80164AW03

31 August 2020

3 September 2020 no later than 10:00 AM CST

Point(s) of Contact: Tiffany Goodwin, Contracting Specialist

Phone: 228-377-1806 | Email: tiffany.goodwin.2@us.af.mil

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 08/26/2020 Defense Federal Acquisition Regulation Public Notice 06/05/2020 Air Force Federal Acquisition Circular 23-Apr-20

4. This requirement is being set-aside for: N/A

The North American Industry Size Classification System (NAICS) code associated with this requirement is 811213

Requirement Information

Description:

Provide essential maintenance to Unify Telephone System. Openscale total care Z1553; 24/7, 4 hour onsite major response, 2 hour remote with access, 24 hour minor response, onsite parts and phones

Place of Delivery/Performance/Acceptance/FOB Point:

Keesler AFB, Biloxi, MS 39534

Line Item Description Quantity Unit Unit Price Extended Price 0001 Annual Maintenance to Unify Telephone System 12 MO

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

- Quoted amounts need to be net prices without tax

- The Government reserves the right to award on an "All or None" basis

- Provide Quote Expiration Date, Best Delivery Date, and any Discount Terms

- Quotes, attachments, and all other correspondence as listed in this solicitation must be emailed to both points of contact (POCs)

- All questions are to be submitted in writing by 1 September 2020 @ 5:00 CST PM

- Quotes are required to be valid until 3 December 2020

81st CONTRACTING SQUADRON (AETC)

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Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications posted at FAR 52.212-3 have been entered or updated electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal in the last 12 months, and are current, accurate, complete, and applicable to this solicitation. Alternatively, if the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision and include a completed copy with its offer.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following clauses are hereby included by reference:

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment of Services-Representation 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-50, Combating Trafficking Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer--System for Award Management

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

81st CONTRACTING SQUADRON (AETC)

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No additional clauses or provisions will be added to this requirement (by reference) for the purposes of this solicitation. However, additional applicable and/or required clauses may be added to the purchase order as required by the Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement, and the Air Force Federal Acquisition Regulation Supplement.

The following provisions and clauses are hereby included by full text:

252.232-7006 Wife Area WorkFlow Instructions

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause-

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https:// www.sam.gov; and

81st CONTRACTING SQUADRON (AETC)

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2-in-1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

COMBO

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

81st CONTRACTING SQUADRON (AETC)

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF || Data to be entered in WAWF

Pay Official DoDAAC || F87700

Issue By DoDAAC || FA3010

Admin DoDAAC || FA3010

Inspect By DoDAAC ||

Ship To Code ||

Ship From Code ||

Mark For Code ||

Service Approver (DoDAAC) || F2J0W8

Service Acceptor (DoDAAC) || F2J0W8

Accept at Other DoDAAC ||

LPO DoDAAC ||

DCAA Auditor DoDAAC ||

Other DoDAAC(s) ||

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

81st CONTRACTING SQUADRON (AETC)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

karen.teague@us.af.mil tiffany.goodwin.2@us.af.mil

(2) Contact the WAWF HelpDesk at 866-618-5988, if assistance is needed.

(End of clause)

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