Attachment 1 -TW23 GUY PWS Execution Lodging Meals Conference Rooms.pdf

PERFORMANCE WORK STATEMENT

United States Army South (USARSO)

TradeWinds 2023 Execution

Lodging, Meals, Admin and Conference Facilities

As of: 09 March 2023

Draft 1.1

410th Ver 1 2021-04

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States

(U.S.) Government shall not exercise any supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: Under this contract, the Contractor shall furnish all lodging, meals, equipment, materials, conference spaces, and any other items and services necessary to support TRADEWINDS 2023 (ExTW-23), Execution. Execution as defined in this PWS except for those items specified as Government furnished property (GFP) and Government furnished services (GFS). The Contractor shall perform to the terms and conditions in this contract.

1.2 Background: Lodging, meals, admin and conference facilities services for United States Army South (USARSO), also referred to herein as “the

Government” in support of ExTW-23, which will be held in Guyana (GUY).

1.3 Objectives: The Contractor provides the Government with Lodging, Meals, Admin and Conference Facilities services.

1.4 Scope: Contractor shall provide non-personal services to USARSO with Lodging, Meals, coffee break, as well as Admin and conference facilities services at the locations and dates specified in Table 1. The Contractor shall accomplish services in coordination with the Contracting Officer (KO) and the Contracting

Officer Representative (COR).

1.5 Period of Performance:

• TradeWinds 23 Execution 12 - 29 July 2023.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): RESERVED

1.6.2 Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality

Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the Contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: RESERVED

1.6.4 Hours of Operation: The Contractor is responsible for conducting business between the hours of 6:00 AM to

6:00 PM Monday thru Sunday, except when the hotel is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed within a radius of 35km (22 miles) from Guyana’s Cheddi

Jagan International Airport.

1.6.6 Type of Contract: The Government will award a firm-fixed price contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes clause of this contract, should the US Government Force Protection Condition

(FPCON) at any individual installation change, the Government may require changes in Contractor security matters or process in accordance with DoDI 2000.16.

During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2 Physical Security: RESERVED

1.6.7.3 Escorts: RESERVED

1.6.7.4 Personnel Security Clearance Requirements: RESERVED

1.6.7.5 Background Checks: The Contractor shall ensure Contractor employees and sub-Contractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any Contractor or sub-Contractor employee performing services under this contract:

a. Full birth name

b. Married name (if applicable)

c. SSN or local equivalent (ID card number)

d. Date of birth

e. Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or Subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source

(including host country law enforcement) of criminal activity by Contractor employees, Subcontractors, or Subcontractor employees, The Contractor shall immediately within 24 hours notify the KO and COR of that information.

The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government.

(2) Any suspicious activity by Contractor employees, Subcontractors, or Subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, Subcontractor, or Subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies: In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph may result in requiring the Contractor to remove an employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts: The Contractor shall include the substance of the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: RESERVED

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: RESERVED

1.6.7.6.1.1 Federal Installation/Facility Access: RESERVED

1.6.7.6.2. Contractor Non-CAC Eligible Requirements for DOD Facility and Installation Access: RESERVED

1.6.7.7 Employment Eligibility: RESERVED

1.6.7.8 Access to Government Information Systems: RESERVED

1.6.7.9 Key Control: RESERVED

1.6.7.10 Lock Combinations: RESERVED

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office (if applicable) IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the

Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor

Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government: The Contracting Officer (KO) and the COR. The Contractor shall provide a contract manager who will be responsible for the performance of the work. The name of this person, and an alternate who has the authority to act on behalf of the Contractor shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the

Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6:00 AM to 6:00 PM

Monday thru Sunday except during country holidays or when the Government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below: Contract Manager and Hotel Representative shall be able to read, write, and speak

English fluently at a minimum level of two (2) IAW https://www.govtilr.org/Skills/ILRscale2.htm..

1.6.11 Special Qualifications or Certifications: RESERVED

1.6.11.1 IA/IT Training Certification: RESERVED

https://www.govtilr.org/Skills/ILRscale2.htm

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees: RESERVED

1.6.12.2 Uniform: The Contractor shall provide a standard uniform for all Contractor and sub-Contractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.13 Contractor Travel: RESERVED

1.6.14 Other Direct Costs (ODC): RESERVED

1.6.15 Data Rights: RESERVED

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be contrary to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to an authorized Government representative, or upon written approval from the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United

States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: RESERVED

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the United States Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at

(http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 Information Assurance: RESERVED

1.6.17 Organizational Conflict of Interest (OCI) RESERVED

1.6.18 Phase-in/Phase-Out (PIPO) Period: RESERVED

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

1.6.19 General Training Requirements: RESERVED

1.6.19.1 Anti-Terrorism (AT) Level I Training: RESERVED

1.6.19.2 OPSEC Awareness: If the Contractor, or a sub-Contractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of Government facilities or activities, unless related to service to be provided. All Government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training: RESERVED

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: RESERVED

1.6.19.5 Threat Awareness Reporting Program (TARP Training): RESERVED

1.6.19.6 iWatch Training: RESERVED

1.6.19.7 OPSEC Training: RESERVED

1.6.20 Overseas Training Requirements:

1.6.20.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: RESERVED

1.6.20.2 SERE Training: RESERVED

1.6.21 Foreign (OCONUS) Requirements: RESERVED

1.6.21.1 Theater and Country Clearance Requirements RESERVED

1.6.21.2 Vetting: The Contractor and all associated sub-Contractors, must have been vetted by the US Embassy in the country where the contract will be performed. For the purposes of this contract, the Contractor is considered vetted if located in the country where the contract will be performed, unless the company has been previously barred from performing services for the Government. If during a previous vetting process the company was barred from performing service for the Government, then that is grounds for termination of the contract. If the company is located outside of the country where the contract will be performed, the company must be vetted by the US Embassy in the country of performance. Vetting will be coordinated through the US Embassy's DOD

Security Cooperation Office (SCO) in the country of performance. If during any previous vetting process in other countries, the company is found to be barred from performing services for the Government; this finding is grounds for termination of the contract.

1.6.21.3 Installation Access to DOD Facility or Host Nation Installation: RESERVED

1.6.21.4 Host Nation Installation Access with No DOD Facility: RESERVED

1.6.21.5 Deoxyribonucleic Acid (DNA) Samples: RESERVED

1.6.21.6 Medical Travel Requirement RESERVED

1.6.21.7 GTMO Medical Requirements: RESERVED

1.6.21.7.1 GTMO Medical and Dental Services: RESERVED

1.6.22 Synchronized Pre-deployment and Operational Tracker (SPOT): RESERVED

1.6.23 Operations Security (OPSEC) SOP/Plan Requirements: RESERVED

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and

Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthelemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total Contractor organization or a separate entity of it, such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting Officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Foreign National. A foreign national is not a U.S. citizen. Green card holders are also identified as foreign nationals. A foreign national is further categorized as either a third country national or a local national based on the person’s citizenship and location of performance of duty.

2.1.8. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. Local National. Local nationals are foreign nationals who are citizens of the country where the performance of duty will occur.

2.1.10. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

TradeWinds 2023 Execution

Lodging, Meals, Admin and Conference Facilities

As of: 09 March 2023

Draft 1.1

410th Ver 1 2021-04

2.1.11. Physical Security. Protection of the perimeter area, Government property, and assets that prevent the loss or damage of Government property.

2.1.12. Quality Assurance. The various functions, including inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.13. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the

Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.14. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.15. Shall. An imperative command, has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.16. Sub-Contractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime Contractor or another sub-Contractor.

2.1.17. Third Country National. Third country nationals are foreign nationals who are not citizens of the country where the performance of duty will occur.

2.1.18. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AFFSSIR Armed Forces Repository of Specimen Samples

ALMS Army Learning Management System

ANSI American National Standards Institute

AOR Area of Responsibility

AR Army Regulation

ATCTS Army Training Certification Tracking System

AT Anti-Terrorism

CAC Common Access Card

CFR Code of Federal Regulations

CI Counter Intelligence

CLIN Contract Line Item Number

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

DD Form 254 Department of Defense Contract Security Requirement List

DNA Deoxyribonucleic Acid (DNA)

DOD Department of Defense

DODD Department of Defense Directive

DODI Department of Defense Instruction

FAR Federal Acquisition Regulation

FHP Force Health Protection

FCG Foreign Clearance Guide

FN Foreign National

FY Fiscal Year

GFE Government Furnished Equipment

GFP Government Furnished Property

GFS Government Furnished Services

IA Information Assurance

IAW In Accordance With

IT Information Technology

JPAS Joint Personnel Adjudication System

JTR Joint Travel Regulation

KO Contracting Officer

LN Local National

LOA Letter of Authorization

NCIC-III National Crime Information Center Interstate Identification Index

NIST National Institute of Standards and Technology

ODC Other Direct Costs

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OSHA Occupational Safety and Health Administration

OPSEC Operation Security

PIPO Phase In/Phase Out

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QCP Quality Control Program

RA Requiring Activity

SCR Service Contract Reporting

SOP Standard Operating Procedures

SPOT Synchronized Pre-deployment and Operational Tracker

TCN Third Country National

TE Technical Exhibit

TSDB Terrorist Screening Data Base

U.S.C. United States Code

USSOUTHCOM United States Southern Command

THIS SECTION INTENTIONALLY LEFT BLANK

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: RESERVED

3.4 Equipment: RESERVED

3.5 Materials: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under

Part 3 of this PWS.

4.2 Facility Security Clearance: RESERVED

4.3 Materials: RESERVED

4.4 Equipment: RESERVED

PART 5

SPECIFIC TASKS

5. Specific Tasks: Contractor shall provide non-personal services to the Government with Lodging, Meals, Admin and Conference Facilities services at the locations and dates specified in Table 1 and Table 2. The Contractor shall accomplish services in coordination with the Contracting Officer (KO) and the

Contracting Officer Representative (COR).

5.1. Basic Services: The Contractor shall provide services and deliver to the Government Lodging, Meals and Conference Facilities.

5.2 Task Heading: Lodging services

5.2.1 Contracted Lodging: The Contractor shall provide sufficient rooms to accommodate lodging for a minimum of nine (9) single guests rooms, in support of

Tradewinds 23 Execution. All rooms will be under contract as designated in Table 1 below.

Table 1

Tradewinds 23 Executions

Contracted Hotel Rooms

Group Arrival

Date

Departure

Date

Estimated

Guests

Estimate

Number of

Nights

Total # of Nights

Partner Nation 12 Jul 2023 29 July 2023 12 18 216

TradeWinds 2023 Execution

Lodging, Meals, Admin and Conference Facilities

As of: 09 March 2023

Draft 1.1

410th Ver 1 2021-04

5.2.1.1 Check-in and Checkout: In some cases, participants may show up earlier than regular check-in time. The Contractor shall allow early arrivals to check-in early, if there is availability of rooms. The hotel shall additionally allow guests with late flight departures to check out as late as 6:00PM when possible. The

Contractor shall provide a separate check in area for exercise participants in lieu of the main check in desk. Contractor shall provide a secure area for storage of personal luggage when neither early check-in or late check-out is possible.

5.2.1.2 Hotel Facilities: The Contractor shall provide access to all hotel guest facilities and amenities, to include the business center, swimming pool, spa, and exercise facilities. Amenities will be made available for guests free of charge as long as they are registered in the hotel. Access also includes copies, fax, and

Internet capability charged to the individual (in the case that it is not included in the lodging package).

5.2.1.3 Security Orientation: The hotel shall provide the Government’s security representative an orientation. The hotel security manager shall meet with the

Government security representative to establish a direct point of contact within the hotel staff to resolve security issues.

5.2.1.4 Hotel Representative: The Contractor shall provide a point of contact representative who will act as a liaison between the Contractor, KO, and the

Contracting Officer Representative (COR). The Hotel Representative (HR) must be vested with the authority to resolve all issues as they arise. The HR shall be available throughout the entire period of performance. At the request of the Government, the hotel shall provide a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their particular areas of support, (for example: room maintenance, security, banquets, payment, etc.).

5.2.3 Minimum Room Standards.

5.2.3.1 Each room shall contain at least a chair and a desk or table area with a writing surface adequate for conducting administrative work.

5.2.3.2 Each room shall contain working smoke and fire alarms capable of meeting local fire and safety codes.

5.2.3.3 Each room shall provide a private, convenient, and sanitary bathroom.

5.2.3.4 All room appliances, outlets, fixtures, shall be operational and free from defects. All finishes (walls, ceilings, and floors) shall be free from any major damage, scars, marks, dirt, mold and dust.

5.2.3.5 All entrance doors to rooms shall have interior security locks, either deadbolt, double locking, or security hasp. All doors shall be functional and free from defects.

5.2.3.6 Baggage Service: The Contractor shall have baggage handling equipment such as carts with wheels that fit inside the elevators available for hotel guests during check-in and check-out.

5.2.3.7 Service Breakdowns: The Contractor shall ensure required maintenance or repairs for hotel equipment, to include guest rooms, microwaves, refrigerators, air conditioners, etc. are corrected at the expense of the Contractor. All equipment shall be repaired within two (2) hours of reported malfunction.

5.2.3.8 Extended Stay: Guests wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. Guests who wish to extend their stay at the hotel may do so at the hotel’s discretion and the guests’ financial resources, not at the US Government’s expense. In the event that flights are delayed/cancelled due to inclement weather, the participants covered under the lodging contract shall be allowed to return to the hotel and utilize the facility while awaiting transportation. Additionally, in the case of a delay/cancellation is such that guests must stay an extra night/s awaiting transportation, guests shall have the option of checking back in at the US Government rate, subject to availability.

5.2.3.9 Hotel Geographic Location: The work to be performed under this contract shall be performed within a radius of 35km (22 miles) from Guyana’s

Cheddi Jagan International Airport.

5.3 Meals:

5.3.1 General. Scheduled meals are prepared according to predetermined menus. The COR will identify individuals with dietary restrictions. The hotel shall strive to accommodate special diets where feasible and within contracted meal rates. Food served in Buffet style should be labeled. Non-alcoholic juice, soft drinks, coffee, tea or beverage is included with meals. If voucher, Sign-in, or any other system is used it will be controlled/approved by either the KO or the

COR. Contractor personnel will comply with Technical Exhibit A UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOOD-BORNE

ILLNESS and any other reasonable food safety control measures to be implemented that are identified during the sanitation inspection and/or food & water risk assessment (FWRA), which would be performed by USARSO ACS MED. Accountability of the number of contracted meals is the sole responsibility of the

Contractor and additional meals provided without the express written consent of the KO will be at no charge to the Government.

5.3.2 Meal Nutritional Standards. Nutritional standards will be based on nutritional guidelines outlined within AR 40-25, table B-1. Energy standards are to be considered under the Heavy category. Daily protein intake per day per person will be 150 grams, and: 5.2.9.8 Serving sizes. Serving sizes will be in accordance with ATP 4-41 and TM 10-412. As per the below updated deliverable list entails an additional 2500+ meals are to be served and an increase ABOVE

AR 40-25 guidelines for protein intake.

5.3.3 Hotel Meal Program. The hotel shall account for meals served and shall provide a consumption list (head count) on request to the COR with an invoice showing actual charges for each meal. The Contractor shall provide vouchers to the COR or Government representative for issuing to room guests staying under the contract. Only personnel staying under the contracted rooms will be entitled use of vouchers for meals. The Government will only pay for meals consumed and accounted for by vouchers. Hotel shall submit receipts and other billing information as requested by the KO. NOTE: Payment for any drink containing alcohol is the responsibility of and must be paid for separately by the guest requesting such beverage. Additional requests for items not provided by this contract shall be paid by the individual requesting such items.

5.3.3.1 The Contractor shall provide breakfast, lunch, and dinner meals within their main facilities. Provide personnel a menu to choose from or a buffet style breakfast, whichever is more feasible and within contract meal rates. The Government will identify any individuals with special dietary restrictions. The

Contractor shall strive to accommodate special diets where feasible and within contract meal rates.

TradeWinds 2023 Execution

Lodging, Meals, Admin and Conference Facilities

As of: 09 March 2023

Draft 1.1

410th Ver 1 2021-04

5.3.3.2 Breakfast. The hotel shall provide a menu to choose from or a buffet style breakfast, within contract meal rates from 6:00 a.m. until 8:30 AM. at an appropriate facility on site as agreed to by the vendor and the Government based on Table 3. The Voucher or Sign-in system will apply to authorized personnel only. Any un-authorized charges shall be billed directly to the user. Breakfast shall consist of main entrees, side dishes, fruits, and a non-alcoholic beverage such as water, juice, soft drinks, tea and or coffee and be consistent with a value sufficient to provide a complete breakfast meal. Breakfast shall be served with seating in the main restaurant or at an enclosed facility on site as agreed to by the vendor and the Government.

5.3.3.3. Coffee Breaks. The Contractor shall provide one AM coffee at 09:00 AM, and one PM coffee delivery at 2:00 PM. The break area shall be located in or adjacent to conference rooms for sixty-five (65) guests, during dates of Tradewinds 23 Execution (dates for coffee requirement listed below). Coffee shall consist of water, coffee, and tea. Setup shall be completed per COR instruction.

• Tradewinds 23 Execution: 14-28 July 2023

5.3.3.4. Lunch. The hotel shall provide a menu to choose from or a buffet style lunch within contract meal rates from 11:30 AM to 1:30 PM, based on Table 3 for Tradewinds 23 Execution. With seating in the main restaurant or other venue selected by the hotel at no additional cost. The Voucher or Sign-in system will apply to authorized personnel only. Any un-authorized charges shall be billed directly to the user. Lunch shall, at a minimum, consist of main entrees, side dishes (vegetables, salads, starches) dessert, and non-alcoholic beverages such as water, juice, soft drinks, tea and coffee, and be consistent with a value sufficient to provide a complete luncheon meal. The hotel shall provide a minimum of two choices for its buffet/menu selection(s).

5.3.3.5. Dinner. The hotel shall provide a menu to choose from or a buffet style dinner within contract meal rates from 6:30 PM. until 8:30 PM. at an appropriate facility on site as agreed to by the vendor and the Government based on Table 3 for Tradewinds 23 Execution. The Voucher or Sign-in system will apply to authorized personnel. Any un-authorized charges shall be billed directly to the user. Dinner shall, at a minimum, consist of main entrees, side dishes, dessert, and a non-alcoholic beverage such as water, juice, soft drinks, tea and or coffee and be consistent with a value sufficient to provide a complete dinner meal. The hotel shall provide a minimum of four choices for its buffet/menu selection(s).

TradeWinds 2023 Execution

Lodging, Meals, Admin and Conference Facilities

As of: 09 March 2023

Draft 1.1

410th Ver 1 2021-04

Table 2

Tradewinds 23 Executions

Contracted Meals

Date Breakfast Lunch Dinner Meals

Per day

12-Jul-23 0 0 12 12

13-Jul-23 12 22 12 46

14-Jul-23 12 22 12 46

15-Jul-23 12 22 12 46

16-Jul-23 12 22 12 46

17-Jul-23 12 22 12 46

18-Jul-23 12 22 12 46

19-Jul-23 12 22 12 46

20-Jul-23 12 22 12 46

21-Jul-23 12 22 12 46

22-Jul-23 12 22 12 46

23-Jul-23 12 22 12 46

24-Jul-23 12 22 12 46

25-Jul-23 12 22 12 46

26-Jul-23 12 22 12 46

27-Jul-23 12 22 12 46

28-Jul-23 12 22 12 46

Totals 192 352 204 748

TradeWinds 2023 Execution

Lodging, Meals, Admin and Conference Facilities

As of: 09 March 2023

Draft 1.1

410th Ver 1 2021-04

Table 3

Tradewinds 23 Execution

Contracted Meals

5.3.4 Parking. The Contractor shall provide three RESERVED parking spaces for the duration of the contract. Parking must be in a safe environment with adequate lighting and security. Hotel staff shall be made aware of RESERVED parking spaces.

5.3.5 Business Center.

5.3.5.1 The hotel shall provide access to the business center for all exercise participants. Access includes copies, fax, and Internet capability charged to the individual (in the case that it is not included in the lodging package).

5.3.5.2 The hotel shall provide access to the business center for exercise administration personnel. Access shall include copies, fax, and Internet capability.

5.3.6 Laundry Services: RESERVED

5.3.7 Services: RESERVED

5.3.8 Shuttle Service: RESERVED

5.4 Conference Facilities: All conference rooms may be used continuously for 24 hours a day throughout the performance period. Primary entry doors to all conference rooms shall be lockable; a key for each room shall be made available to the designated Government security manager. The hotel shall retain a copy of the key to permit access of approved janitorial and/or maintenance teams. Any hotel service entry doors shall be secured when not used for cleaning, setup or maintenance of the room. Hotel security personnel shall ensure all doors are secured every evening after 7:00 PM unless in use. In the event an unsecured door is located the Government security manager shall be notified. Windows, if present, shall have operational locks. Those conference rooms at ground level or with a publicly accessible balcony that have windows shall have blinds, shutters or curtains to prevent outside viewing of the conference room.

5.4.1 All conference facilities shall be well lit and have individually controlled heating or air- conditioning (seasonally dependent). Lighting in each room shall be controlled by switches located near the main entry doors.

dimmer switches are preferable. Large conference rooms that can be divided into smaller, separate rooms shall have lighting controls in each individual section.

5.4.2 Tables and chairs in individual rooms will be of the same type, style and size. Tables shall be covered with matching tablecloths to present a neat, businesslike atmosphere. Table coverings should not prevent chairs from being placed under the table or interfere with someone sitting at the table. All chairs

PERFORMANCE WORK STATEMENT

United States Army South (USARSO)

TradeWinds 2023 Execution

Lodging, Meals, Admin and Conference Facilities

As of: 09 March 2023

Draft 1.1 shall be padded and in good condition (no rips or tears in material, no missing feet or loose legs, clean unsoiled cushions, etc.). Unless otherwise requested, chairs will not have armrests. Ashtrays shall not be placed in any of the conference facilities, as smoking will not be permitted at indoor conference functions.

5.4.3 All conference rooms shall have working, safe electrical outlets based on national electrical standards and laws. Loose, broken or inoperative outlets will be repaired immediately upon discovery. The electrical capacity of each conference room must be able to support the configuration as explained by the requirements for each room. The hotel shall supply extension cords and/or electrical power strips where there is a computer, projector or other electrical device if no wall outlet is nearby (3 ft). Electrical cords shall be installed in a safe manner to preclude tripping or overload of an electrical circuit.

5.4.4 Hotel shall place trash receptacles in and around the conference areas and salons. Trash receptacles should be at least 10 gallons in size and shall be checked throughout the business day and emptied when required without interrupting on-going activities in that area.

5.4.5 Hotel shall provide internet access to all conference rooms. Wi-Fi connectivity is acceptable however each conference room/salon will have at least one wired network outlet. This wired outlet will be activated and configured to permit the connection of Government owned or leased equipment such as computer, printer, router, access point, etc.

5.4.6 Hotel services shall conduct two (2) Deep Cleaning to conference facilities daily before the start of the workday and after the close of business; the COR will advise hotel management on the preferred times during the day that these deep cleaning can take place in order to avoid any interruptions during conferences.

5.4.7 Specific setup details for each conference area/room will be provided no later than one week prior to use.

5.5 Admin Room: The Hotel shall provide one conference room to be used as an Administrative Office and able to accommodate twelve (12) guests. The facility must be completely setup and available from 13-31 July (19 days) TradeWinds Execution.

5.5.1 Conference Room 1 - 3: The Hotel shall provide five (5) conference rooms. These rooms must be completely setup and available from 13-27 July 2023.

Conference rooms must have at a minimum, a separate Wi-Fi router with 100 MB internet speed with two SSIDs (CTF_TW23 and J38_TW23), a secure password. The large conference room shall be provided drapes to block off a specific area around one projector screen to allow up to 15x personnel to work in a blocked off area. A configuration of each room will be provided to KO and COR, no later than one week prior to use. See page 23 for layout.

TradeWinds 2023 Execution

Lodging, Meals, Admin and Conference Facilities

As of: 09 March 2023

Draft 1.1

410th Ver 1 2021-04

Table 3

Trade Winds Execution Conference Room Support

Start Date End Date

Admin Conference Rooms

(12-person capacity)

Conference Rooms

(65–85-person capacity)

Breakout Rooms (15–20-person capacity) Coffee

Break

13 July 23 31 July 23 1

13 July 23 27 July 23 1 1 3

2x Per Day

IAW Para

5.3.3.3.

5.6 Automation, Audio/Visual (AV) Specifications

5.6.1 Projector & Screen(s). All projectors and screens shall be configured as front projection. Screens shall be no lower than 3 feet from the ground and shall be placed to provide clear, unblocked visibility from all locations in the conference room.

Projectors shall be tested prior to installation at providers location and at the conference site, as well as verified by either the COR or USARSO G6 representative; that is for image brightness, spots or fading; new bulbs will be installed prior to delivery is also required. Where setup calls for two projectors in one room, the hotel shall attempt to ensure the projectors are the same manufacturer and model number. HDMI and/or VGA cabling for connection to either lease or Government provided computers shall be provided by the hotel.

5.6.2 Setup. The hotel shall ensure that all setup is done in a safe manner. All exposed cabling shall be secured/covered to prevent tripping hazards and/or damage to the equipment.

5.6.3 Internet Access. The hotel shall provide an internet connectivity for both conferences 13-28 July 2023. Internet speed available shall be no less than 100

(DEDICATED) Mb/s, which shall be verified using an independent testing application such as SpeedTest.Net. Additionally, Contractor shall provide any required login/password or access code to the COR. Hotel shall provide the public Internet Protocol (IP) Address no less than 45 days prior conference’s start date.

5.6.4 Audio/ Video System. Shall Consists of all projectors, screens, cabling, splitters, boosters, amplifiers, frames, trestles, mounts, bulbs, speakers, microphones, mixers and other materials or devices necessary to provide video display and sound system in accordance with this PWS.

5.6.4.1 Projectors: For the purpose of this effort, projectors shall be DLP technology front projection 4:3 ratio projector with 4000 lumens or higher and a resolution of at least SXGA (1280 x 1024). Projector shall fill the projection screen with minimal borders. In cases where setup calls for two or more projectors

TradeWinds 2023 Execution

Lodging, Meals, Admin and Conference Facilities

As of: 09 March 2023

Draft 1.1

410th Ver 1 2021-04 used in tandem, projectors will be the same make and model and have approximately the same number of hours on the projector bulbs. Contractor will provide appropriate cabling, amplifiers, splitters, etc. needed to connect projectors as indicated in the attached Exhibit 1. In cases where desktop computers are provided, Contractor shall provide cabling/splitters where required to ensure projected image can be seen on the projector screen and desktop monitor. Ceiling mounted projectors are preferred over floor/tabletop mounting. Projectors and screens must provide highest quality image for both still graphics (PowerPoint presentations with graphics) and motion video (WMV, MP4, AVI or similar files) visible by a participant sitting in the back corner of the indicated room.

Projector screens shall be of the correct material for front-projection display. See Exhibits for screen size requirements. Projector screen frames (where applicable) shall be “skirted” with a black material on the bottom and, if applicable, sides.

5.4. Service Contract Reporting (SCR): Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 30 of each calendar year using http://sam.gov.

MTC Sim/EXCON LayoutCTF HQ Layout http://sam.gov/

TradeWinds 2023 Execution

Lodging, Meals, Admin and Conference Facilities

As of: 09 March 2023

Draft 1.1

410th Ver 1 2021-04

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

6.1.13 DODI 2000.16 DoD Antiterrorism (AT) Program

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachments:

7.1.1 Attachment 1 – Performance Requirements Summary

7.1.2 Attachment 2 – Deliverables Schedule

7.1.3 Attachment 3-- Workload

7.2.1 Technical Exhibit A – Universal; Control Measures to Mitigate Risk of Foodborne Illness

ATTACHMENT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The standard should relate to timeliness, quality, or quantity (metrics) of service required by the Contractor is stated in the PWS verbiage. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

% Deduction from invoice for not meeting Performance

Standards

PRS # 1. Combating

Trafficking in Persons

FAR 52.222-50 c

The Contractor shall Notify its employees of: (a.) The

United States Government’s zero tolerance policy described in paragraph

(b) of this clause, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

100% Compliance 25%

PRS # 2. Contractor shall provide non-personal services to

USARSO with Lodging, Meals, coffee break Admin and conference facilities services at the locations and dates specified in .

PWS para. 1.4

The Contractor provides the correct number and type of rooms as specified in Table 1 and Table 2.

100% Compliance Reimbursement of all loss to the Government

PRS # 2 The Contractor shall ensure Contractor employees and

Subcontractor employees performing services under this contract have passed a security check conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S.

residence. PWS Para. 1.6.7.5

The Contractor within 24 hours notifies the KO and COR in writing of that information.

100% Compliance .20%

ATTACHMENT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

PRS # 3. The Contractor shall provide a Contract

Manager and hotel representative (HR) as a liaison. The Contract

Manager and HR shall be vested with the authority to resolve issues as they arise.

The Contract Manager or

HR shall be available throughout duration of the contract or the time period the hotel is in use by the

Government.

PWS Para 1.6.10

One time. The letter of instruction will be provided to the KO seven (7) days prior to contract start date and to the

COR upon his/her arrival to the hotel.

# Copies 1 MS word to the KO and hard copy to the

COR. The Contractor or HR shall provide the

COR a letter of instruction in writing with a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their particular areas of support, (for example: room maintenance, security, payment, etc.)

The Contractor shall rework and or provide rework of any work not meeting the standards set forth in this PWS at no additional cost to the Government any NON Conformance will delay invoice approval by the COR/Government and be reflected in the

CORs report to the Contracting Officer

PRS # 4. The Contractor shall provide signed non-disclosure agreements to the

Government prior to commencement of work under the contract.

PWS Para. 1.6.16.1

One time. Original signed copies of Non-Disclosure agreements will be given to the KO seven (7) days prior to contract start date and to the COR upon his/her arrival.

# Copies 1 MS word to the KO and hard copy to the

COR.

The Contractor shall rework and or provide rework of any work not meeting the standards set forth in this PWS at no additional cost to the Government any NON Conformance will delay invoice approval by the COR/Government and be reflected in the CORs report to the Contracting Officer

Attachment 3

Workload

CLIN Service QTY Unit Unit Price

Total Price

1 Hotel Rooms (12 Rooms x 18 Nights) 216 Nights

2 Breakfast Voucher 192 Each

3 Lunch Voucher 352 Each

4 Dinner Voucher 204 Each

5 Coffee Breaks (65x Personnel) 2x per day IAW PWS 30 Each

6 1x Admin Conf Room (12x Person Capacity) (13-31 July 23) 19 Each

7 1x Main Conf Room (65-85 Person Capacity) (13-27 July) 15 Each

8 3x Breakout Rooms (15-20 Person Capacity) (13-27 July 23) 15 Each

Grand Total $ -

TECHNICAL EXHIBIT A

UNIVERSAL CONTROL MEASURES TO MITIGATE

RISK OF FOODBORNE ILLNESS

(Revised 12 November 2014)

A..FOODBORNE ILLNESS: Foodborne illness may be caused by microorganisms such as bacteria, viruses, or parasites, and improper processing, storage or handling of food greatly increase the risk for illness. Taking extra care to follow the steps outlined in this document will significantly help reduce the chance of foodborne illness.

B. TIME-TEMPERATURE MEASURES:

1. Raw animal foods will be cooked to heat all…