Attachment 1 - Terms and Conditions.pdf

Solicitation 127EAY26Q0065 Lassen National Forest SCBA Physicals & Spirometry Testing

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.

Solicitation number 127EAY26Q0065 is issued as a Request for Quotation (RFQ) to provide for an on-site SCBA (Self-Contained Breathing Apparatus) Physicals Testing, and Spirometry testing to employees of the Lassen National Forest.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.The NAICS Code is 621340 – Offices of Physical, Occupational, and Speech Therapist and Audiologists . The small business size standard is $12.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.

See “Attachment 1 - Solicitation Terms and Conditions” for applicable clauses, instructions, and evaluation criteria.

SCHEDULES OF ITEMS

Project Description: SCBA Physical & Fit Tests and Spirometry Testing

Vendor Name: __________________________________

Vendor UEI: ___________________________________

Item Supplies/Services Qty Unit of

Issue

Unit Price

Total Price

SCBA Physicals & Health Screenings

EA

Spirometry Testing

EA

Mileage

Total Price http://www.acquisition.gov/

Note: The schedule of items contains estimated quantities and only actual services performed will be invoiceable and shall not exceed the estimated quantities. Any unused quantities/funds at the end of the performance period will be de-obligated.

Statement of Requirements:

Project – Medical: Physical and Spirometry Testing

1.0 Scope Work

This requirement is to provide on-site SCBA Physicals and Spirometry testing on as needed basis at a local medical facility, and on site visit from the medical provider to Susanville, CA at the Lassen National Forest.

2.0 Background

A medical evaluation to determine whether an employee can use a given respirator is an important element of an effective Respiratory Protection Program. It is necessary to prevent injuries, illnesses and even in rare cases, death from the physiological burden imposed by respirator use. OSHA regulation (29 CFR 1910.134(e) (1)) states that the Forest Service, as the employer, will provide medical evaluations before issuing breathing apparatus.

These physical examinations are and have been a requirement of the Region 5 Respiratory Protections Plan and Self-Contained Breathing Apparatus Operations Guide and are required for employees to utilize the SCBA equipment that is a regional requirement of their position on a Type 3 Engine in Region 5.

These examinations will be provided for the Lassen National Forest, Susanville, CA 96130 at set intervals and/or contractor provided medical facility as needed during the periods of performance.

Contract Requirements

3.0 Technical Requirements / Tasks

Annual On-site SCBA Physicals and Spirometry Testing. Must meet OSHA regulations (29 CFR.134 (e)(1)).

INSTRUCTIONS TO PHYSICIAN

U.S. Forest Service employees will be using self-contained breathing apparatus (SCBA). This protection will be worn when firefighters enter potentially hazardous atmospheric environments.

This will consist of physically demanding work and wearing firefighter personal protective equipment (PPE) in high temperature environments.

Because the use of breathing apparatus increases the work of the heart and lungs, a medical assessment is requested to determine if the employee is physically capable of performing this work.

MEDICAL REQUIREMENTS – (ANSI Z88.6 – 2006)

OSHA regulation (29 CFR 1910.134(e) (1)); the Forest Service, as the employer, will provide medical evaluations before issuing breathing apparatus.

A spirometry test and/or an exercise stress testing (EST) may be used in addition to medical history and physical examination to establish a baseline record.

A Physician or other Licensed Health Care Professional (PLHCP) will determine what physical and psychological conditions are pertinent. The employee’s initial and follow up medical status pertaining to the use of respiratory equipment will be reviewed and documented by the PLHCP.

Medical Evaluation Components

• Physical examination

• Medical history

• Heart disease

• High blood pressure

• Lung disease (pulmonary disease) and sinus conditions

• Skin problems

• Seizures and substance abuse

• Claustrophobia and anxiety

• Eyeglasses and contacts

• Pulmonary testing *

• EKG *

*PLHCP discretion with approval from Unit SCBA Program Manager

Equipment and Conditions

• Self-Contained Open Circuit Breathing Apparatus weighing up to 35 lbs.

• The Employee will use SCBA/PPE for training and fire suppression purposes, no more than one to two hours in duration under normal circumstances.

• The expected physical work effort is heavy lifting 50 lbs. from floor to waist or shoulder, pulling fire hose, lifting tools, Heavy Physical exertion. (>5 mets.)

• If required by the local unit, full Structure Fire Ensemble, including Bunker Jacket and Pants, Boots, Helmet, and protective Nomex Hood.

• Temperature and humidity; High temperatures during fire suppression activities.

The PLHCP will recommend in writing the employee’s ability to wear SCBA/PPE with any use restrictions and periodicity of medical evaluations on the attached Appendix C Respirator Medical Evaluation Questionnaire.

The Physician or other Licensed Health Care Professional (PLHCP) will evaluate and grant written medical approval for each employee prior to respirator use. The PLHCP will use a medical questionnaire or conduct an initial medical examination that obtains the same information as the medical questionnaire (Appendix C). The questionnaire will be presented confidentially and in a manner that the employee can understand. The Forest Service will provide employees with an opportunity to discuss the questionnaire and exam results with the

PLHCP.

The following information will be supplied by the Forest Service to the PLHCP prior to the professional’s recommendation concerning an employee’s ability to safely use respiratory protection (Appendix C; Medical Evaluation Questionnaire and Appendix B; Physician Instructions contain the following information).

1. The type and weight of the respirator to be used by the employee.

2. The duration and frequency of respirator use.

3. The expected physical work effort.

4. Additional protective clothing and equipment to be worn.

5. Temperature and humidity extremes that may be encountered.

Frequency of Evaluation According to the American National Standards Institute Z-88.6-2006 an initial medical evaluation shall be performed using a medical history (Respirator Medical Evaluation Questionnaire, Appendix C) or interview and examination that obtain the same information as the medical questionnaire. In addition, a follow-up questionnaire or interview should be used to identify medical conditions that develop after the initial evaluation. This questionnaire may be administered prior to an annual fit test. The frequency of this follow-up interval should be determined by the PLHCP.

Any information provided previously to the PLHCP does not need to be provided for a subsequent medical evaluation if the information and the PLHCP remain the same. The Forest Service will provide the PLHCP with a copy of this plan and the applicable regulatory requirements mandating this Plan (29 CFR 1910.134 (e) and Appendix C) if requested by the

PLHCP.

Special Testing Spirometry or Exercise Stress Testing (EST) may be authorized if the PLHCP needs information in addition to a history and physical examination. Spirometry results do not in themselves indicate fitness or lack of fitness to safely use an SCBA. For accurate assessment, spirometry should be performed in accordance with the most recent recommendations of the American Thoracic Society. (Reference; ANSI Z88.6-2006, 10 Special Testing, 10.1)

4.0 Government Furnished - N/A

5.0 Deliverables / Schedule

1) Contractor will provide local medical facility for exams for employees to travel to, on as needed basis during the period of performance and the facility must be within 300 miles of the Lassen National Forest, Susanville, CA 96130.

2) Provide documentation of test taken to government employees at time of service.

3) The written recommendation from the PLHCP regarding an employee’s ability to wear a respirator will provide only the following information:

a. Whether or not the employee is medical able to safely use the SCBA.

b. The need, if any for follow-up medical evaluations and the interval those evaluations should occur.

6.0 Travel – N/A

7.0 Contractor’s Key Personnel

Qualified personnel to perform SCBA Physicals and Spirometry medical test which meet 29 CFR 1910.134 (e)(1) requirements.

8.0 Security Requirements - NA

9.0 Data Rights

Data to government should not include Personally Identifiable Information PII. Patients may receive their PII Information.

All Data obtained from testing will remain confidential between PLHCP, examinees and Supervisors of examinees.

10.0 Section 508 – Electronic and Information Technology Standard - N/A

Technical Data

Technical data and supporting documents associated with this solicitation are available through the following sources:

1. Solicitation Attachments. The following documents are included as attachments to this solicitation and can be accessed via the” Attachments/links” section of the posting.

List of Attachments:

Attachment 1 – Solicitation Terms and Conditions Attachment 2 – Statement of Work Attachment 3 – Schedule of Items Attachment 4 - Wage Determination – 2016-5-5679 Revision 29 Dated 12/03/2025 - 11 Pages

Date(s) and Place(s) of Delivery and Acceptance/Location

Period of Performance: 05/20/2026 – 09/30/2026

Timeline for Delivery shall occur no later than 09/30/2026.

Location of the SCBA Physicals and Spirometry Testing for the Lassen National Forest, Susanville, CA 96130.

On site Point of Contact: Jenna Peters 530-258-5108 / Holly Hernandes 530-254-4696

Federal Acquisition Regulation (FAR) and United States Department of Aquiculture Acquisition Regulation (AGAR) Clauses and Provisions

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions. Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions-Commercial Products and Commercial Services (Nov 2025) __ Alternate I (Nov 2025) of 52.212-4 52.203-17 Contractor Employee Whistleblower Rights (Nov) 2023) 52.201-19 Prohibition on Requiring Certain Internal Confidentiality Agreement or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025) __ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025) __ Alternate I (Nov 2025 of 52.240-91) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

The following clauses are applicable if checked:

__ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6 __ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) x_ 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) x_ 52.204-13 System for Award Management—Maintenance (Nov 2025) x_ 52.204-91 Contractor identification (Nov 2025)_ x_52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) __ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Sep 2025) __ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sept 2025) __ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) x_ 52.219-6 Notice of Total Small Business Aside (Nov 2025) __ Alternate I (Mar 2020) __ 52.219-8 Utilization of Small Business Concerns (Nov 2025) __ 52.219-9 Small Business Subcontracting Plan (Nov 2025) __ Alternate III (Nov 2025) of 52.219-9 __ Alternate IV (Nov 2025) of 52.219-9 __ 52.219-14 Limitations on Subcontracting (Nov 2025) __ 52.219-16 Liquidated Damages—Subcontracting Plan (Nov 2025) __ 52.219-33 Nonmanufacturer Rule (Nov 2025) x_ 52.222-3 Convict Labor (June 2003) x_ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) __ 52.222-35 Equal Opportunity for Veterans (Nov 2025) __ Alternate I (Jul 2014) of 52.222-35 __ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025) __ Alternate I (Jul 2014) __ 52.222-37 Employment Reports on Veterans (Nov 2025) __ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) __ 52.222-54 Employment Eligibility Verification (Nov 2025) x_ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) __ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May) 2008) __ Alternate I (May 2008) of 52.223-9 __ 52.233-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025) __ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025) __ 52.223-23 Sustainable Products and Services __ 52.224-3 Privacy Training (Jan 2017)

__ Alternate I (Jan 2017) of 52.224-3 __ 52.225-1 Buy American-Supplies (Nov 2025) __ Alternate I (Oct 2022) of 52.225-1 __ 52.225-3 Buy American-Free Trade Agreements—Israeli Trade Act (Nov 2025) __ Alternate II (Nov 2025) of 52.225-3 __ Alternate III (Nov 2025) of 52.225-3 __ Alternate IV (Oct 2022) of 52.225-3 __ 52.225-5 Trade Agreements (Nov 2023) __ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States (May 2020) __ 52..225-26 Contractors Performing Private Security Functions Outside the United States (Oct 2016) __ 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007) __ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) __ 52.229-12 Tax on Certain Foreign Procurements __ 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) __52.232-30 Installment Payments for Commercial Products and Commercial Services (Nov 2021) x_ 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) __ 52.232-34 Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) __ 52.232-36 Payment by Third Party (Nov 2025) __ 52.240-92 Security Requirements (Nov 2025) __ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (Nov 2025) __ 52.247-64 Preference for Privately owned U.S.-Flag Commercial Vessels (Nov 2025) __ Alternate I (Apr 2023 of 52.247-64 __ Alternate II (Nov 2021) of 52.247-64

The Contractor Shall comply with the following FAR Clauses for Commercial Services.

x_ 52.222-41 Service Contract Labor Standards (Aug 2018) __ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) __ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) __ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (May 2014) __ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) __ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025)

FULL TEXT FAR CLAUSES

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Federal Acquisition Regulations (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

Full Text AGAR Clauses

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)

(a) By entering into this contract, the Contractor certifies that:

1. It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

2. Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The Contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

452.204–70 Modification for Contract Closeout (Nov 2025)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature.

The Contracting Officer shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The Contracting Officer may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 60 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 120 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(End of Clause)

452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)

(a) By entering into this contract, the Contractor certifies that:

(1) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

(2) Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the

False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The Contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

Solicitation Information

Award Type

It is anticipated that a firm-fixed award will be awarded as a result of this synopsis/solicitation.

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) (Provision)

Addenda to provision 52.212-1:

For simplified acquisitions, the word quote or quoter is substituted in provision 52.212-1 for the word quote or quoters.

Addenda to Provision 52.212-1 paragraph (b) Submission of Quotes:

1) Quoters must have an active entity registration in the System for Award Management in order to submit a quote. https://www.sam.gov/SAM/

2) Quotes submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

a) Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2. At a minimum technical proposal shall include:

i) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the quoters will receive a neutral rating in this factor.

https://www.sam.gov/SAM/

ii) Equipment and Technical Capability – Provide a list of equipment and key personnel (with qualifications) that will be used to complete this project. The narrative response to the technical capability should be in as much detail as the quoter considers necessary to fully explain their proposed technical approach or method. The technical capability should reflect a clear understanding of the nature of the work being undertaken and an understanding of the acceptable quality level.

b) Price Proposal – Include the following: 1) the completed Schedule of Items of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

3) Submit quote by email to Margaret.forrest@usda.gov so that it is delivered into this inbox by the due date and time. Please ensure that the solicitation name and number is in the subject line of the email. Emails should contain three separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word, Microsoft Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the quoters responsibility to confirm receipt of the quote from Margaret Forrest.

4) Address all questions about this solicitation to Margaret Forrest at margaret.forrest@usda.gov.

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible quoters whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1. Price: The offeror’s quotation will be evaluated in accordance with FAR 12.204, to determine if it is fair and reasonable.

2. Equipment and Technical Capability: Equipment and Technical capability is a measure of the degree to which the vendor presents their understanding of the requirements and the challenges of this project as well as their ability to mitigate those challenges and complete the project as specified.

The narrative response to the technical capability should be in as much detail as the quoter considers necessary to fully explain their proposed technical approach or method. The technical capability should reflect a clear understanding of the nature of the work being undertaken and an understanding of the acceptable quality level.

mailto:Margaret.forrest@usda.gov mailto:margaret.forrest@usda.gov

3. Relevant Past Performance: Past performance is a measure of the degree to which a vendor, as an organization, has satisfied its customers, and complied with federal, state, and local laws and regulations. The Government may inquire about the following elements, which are all of equal importance in relation to each other, (1) quality of the work; (2) customer satisfaction; (3) timeliness of the Firm during performance and the final completion of the project; and (4) overall business relations.

Performance information for their firm and any proposed major subcontractors performing more than 20% of the work shall be submitted with a minimum of three references within the last three years.

Include the following information for each reference:

1. Reference name

2. Company or organization

3. Current telephone number

4. Project name or contract number

5. Project Size in dollars and acreage

6. Location

7. Approximate completion date, or anticipated completion date if in progress

The Government may contact references beyond those identified by the quoter to obtain additional information in the evaluation of the quoters past performance. Performance information may be obtained on any federal, state, local, and commercial contract performance of the quoter that is known to the Government and may include information from existing contract files. Additionally, personal experience and an evaluator personal knowledge of quoters performance may be used.

The Government will determine the acceptability of each quote on a pass or fail basis considering the following factors:

1) A quoter takes exception to any of the terms and conditions of the RFQ, including attachments;

2) A quoter is not currently registered in the System for Award Management (SAM) by the closing date of the solicitation;

3) A quoter cannot be verified as a Small Business as shown in SAM or other proof as submitted by the quoter; and

4) An incomplete quote that lacks sufficient information for the government to perform a technical evaluation to determine acceptability.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quoters specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government may perform a comparative evaluation (comparing quotes to each other) to select the contractor that provides the best value, considering the evaluation factors in this solicitation.

Evaluation Method

The Government will evaluate quotations based on the lowest price technically acceptable criteria. Only the lowest priced offer will be evaluated for Technical Acceptability. Should the lowest priced offer not receive an acceptable technical or past performance rating, the process will continue in order of lowest priced offer until the lowest price, technically acceptable offer with acceptable or neutral past performance is identified

Additional Requirements/Terms and Conditions:

Clauses Incorporated by Reference

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV

2021) FAR 52.232-18 Availability of Funds (APR 1984) FAR 52.232-19 Availability of Funds for Next Fiscal Year (APR 1984) FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR

1984) FAR 52.242-17 Government Delay of Work (APR 1984) FAR 52.245-9 Use and Charges (APR 2012)

Clauses Incorporated by Full Text

FAR 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR

4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

AGAR 452.215-73 Post Award Conference (NOV 1996)

If a post award conference with the successful quoter is required. It will be scheduled at a time and place that is mutually accepted by both parties.

Personal Identity Verification of Contractor Employees

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a contractor's employee; the Contracting Officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor.

Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 0800 - 1630 Monday to Friday Lassen National Forest, Susanville CA 96130. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration;

however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

Provisions Incorporated by Reference FAR 52.201-1 Acquisition 360: Voluntary Survey (SEP 2023) FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures (Dec 2023) FAR 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-

Representation (DEC 2016)

Provisions Incorporated by Full Text

(End of provision)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (Provisions are located at FAR part 52 and begin with 52)

Department of Agriculture Acquisition Regulation (AGAR):https://www.acquisition.gov/agar (Provisions are located at AGAR part 452 and begin with 452)

Deviations to provisions may be viewed at: Policies & Regulations | USDA

(End of provision)

FAR 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

Defense Priorities and Allocation System (DPAS) Rating: N/A

Date, Time, and Place Quotes are due

Quotes shall be email to margaret.forrest@usda.gov by 05/13/2026, by 4:00 PM Pacific Daylight Time, Los Angeles, USA.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/agar https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses https://www.usda.gov/da/ocp/ppd/policies-regulations mailto:margaret.forrest@usda.gov

Government Point of Contact

Margaret Forrest margaret.forrest@usda.gov

All questions shall be done through email, please ensure that the solicitation name and number is in the subject line of the email.

mailto:margaret.forrest@usda.gov