Attachment_1_-_Takini_School_-_Dry_Pipe_Sprinkler_Valve_and_Hydrant_SOW_rev2_-_22OCT2025.docx

STATEMENT OF WORK

REPAIR FIRE SUPPRESSION SYSTEM

IE156 - Takini School, Howes, South Dakota 57748

A. GENERAL

The Bureau of Indian Education is seeking services to complete the fire suppression system improvements at the Takini School, located at Cherry Creek Rd Hwy 34 E, Howes, SD.

1. Purpose:

The dry pipe valve and trim components of the fire suppression system have been dismantled and are out of service at Takini School. The fire suppression piping throughout the school also has significant leaks, which in turn, caused failure of the air compressor and further rendered the system inoperable. The contractor will restore the fire suppression system at Takini School to its original specifications. The contractor shall furnish all labor, equipment, and materials to provide construction services for replacing the dry pipe sprinkler valve, air compressor, five (5) exterior hydrants and providing labor and materials to identify and repair all leaks in the fire suppression system. This Statement of Work is issued solely for solicitation purposes and does not constitute an award or commitment to award.

2. Acronyms and Definitions, as used in this Statement of Work, are as follows:

“BIA”: Bureau of Indian Affairs (BIA). “CA”: Contraction Administration Services.

“CO”: Contracting Officer.

“CS”: Contract Specialist.

“Contractor”: The General Construction Contractor performing the work.

“COR”: Contracting Officer's Representative.

“Cx”: Building Commissioning Services.

“DFMC”: Division of Facilities Management and Construction.

“DSRM”: Department of Safety and Risk Management.

“FI&R”: Facility Improvement & Repair.

“PCO”: Potential Change Order.

“QA”: Quality Assurance Services.

“User”: School Administration at each location.

“TPO”: Thermoplastic Polyolefin Single Ply Roofing Membrane.

B. SCOPE OF WORK

This project includes replacing five existing fire hydrants and repairing the dry pipe sprinkler system. All hydrants will meet AWWA C502 standards, featuring 6-inch inlets, two 2½-inch hose outlets, one 4½-inch steamer connection, and a 5¼-inch valve opening. Hydrants will be compression type, painted red, above ground, and installed with proper burial depth and elevation. Adjustable spool pieces will ensure correct height placement. The dry pipe sprinkler valve and air compressor will be replaced in kind. The dry pipe sprinkler valve shall be a Reliable Model D 4" or approved equal. Additionally, allocate 240 man-hours for leak investigation and repair within the dry pipe system, to be performed by a licensed sprinkler fitter. Once repaired, the system will be flow and pressure tested and recertified.

1. Pre-Bid/Site Visit: The contractor is highly encouraged to attend an informational meeting at the selected location, CO, to notify the contractor of the date and time of the Pre-bid meeting. Existing drawings will be provided on request and used as information only if available.

2. All deliverables and services shall be provided by NICET-certified technicians in accordance with NFPA 13, NFPA 25, and other applicable codes. Documentation shall include working plans, inspection and testing reports, and compliance certifications required by the Authority Having Jurisdiction.

3. Coded and Standards: Any Documents shall comply with current laws and guidelines adopted by the Bureau of Indian Affairs/Bureau of Indian Education, Division of Safety, and Risk Management, which is the Authority Having Jurisdiction.

4. All work and materials shall carry a minimum one-year warranty from final acceptance.

5. Construction Services: Construction Services shall be completed by Contractor and commence on Notice to Proceed issued by the Contracting Officer.

Note: Construction Administration, Inspection Services, and Start-up Commissioning, as necessary, will be implemented for each work item listed. The contractor shall work cooperatively and submit information needed with all entities involved with this project, including the User. The contractor shall state in the proposal what inspections and start-up commissioning services will be provided for each work item.

All necessary demolition, remediation, and hazardous material abatement shall be included. The contractor is to provide separate pricing for all remediation and abatement that may be necessary. The contractor shall note that demolition, remediation, or abatement will be required for all locations and tasks related to work items.

Include an allowance of 240 labor hours for leak investigation and repair; additional hours require CO approval.

C. CODES AND STANDARDS

1. All deliverables and services shall be provided by NICET-certified technicians in accordance with NFPA 13, NFPA 25, and other applicable codes. Documentation shall include working plans, inspection and testing reports, and compliance certifications required by the Authority Having Jurisdiction.

a. NFPA 5000 Building Construction - Life Safety and Fire Codes.

b. NFPA 25 (Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems)

c. NFPA 13 (Standard for the Installation of Sprinkler Systems

d. National Electrical Codes.

e. Uniform Plumbing and Mechanical Codes.

f. ASHRAE Standards, Handbooks, Journals and Publications.

g. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADA/ABAAG).

h. OSHA - Federal Regulations.

i. EPA - Tribal, State, and Federal Regulations.

j. OMB - Circular A-131, Value Engineering.

k. DOI - Lifecycle Investment Planning Guidance, Rev., May 2022.

l. BIA - ‘School Facilities Design Handbook”, 2007.

m. BIA - “Educational Space Criteria Handbook”, 2007.

n. BIA-DMRS Space Allocation Guidelines.

Important Notice:

Where applicable, the contractor shall adhere to all Federal and State statutes pertaining to archaeological, historical, and environmental clearances that may affect this project. Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic Preservation Act (NHPA) - Section 106 shall be mandatory.

D. Deliverables

1. All work shall be completed by NICET-certified technicians in accordance with NFPA 13, NFPA 25, and other applicable codes. Documentation shall include working plans, inspection and testing reports, and compliance certifications required by the Authority Having Jurisdiction.

a. Permittable documentation to repair the sprinkler system prepared by NICET-certified technicians, if necessary.

b. Provide construction cost estimates for each work item with each submittal indicated above. Provide the forecast by the requirements established herein.

c. Provide a recommended construction contract performance schedule with the final submission.

d. When necessary, provide design analysis, calculations and working plans (per NFPA 13 Section 27.1.3) prepared by a NICET-certified technician

e. Final Inspection Certifications as required

2. The contractor shall prepare construction estimates for each task item. The bid estimate shall include applicable TERO, SD Excise and or other taxes and fees.

3. Pre-Construction Services: Provide two copies of the contractor's list of Assigned Personnel, with contact information.

4. Construction Administration:

a. Provide electronic copies of the contractor's schedule of values with recommendations.

b. Provide electronic copies of the contractor's construction schedule, which is updated bi-weekly.

c. Provide electronic copies of all deliverables and product data after construction is complete.

d. Provide electronic copies of test results during construction, along with recommendations, if any.

e. Provide electronic copies of the contractor's monthly pay request to the COR with a recommendation for payment.

f. Provide change order estimates and recommendations for actions on change orders.

g. Provide electronic copies of the final inspection report, punch list, and completion and closeout documents. Provide cost data for all real property as required. This final cost data is required to capitalize the project.

h. Provide building and site improvement data necessary for data entry into the BIE FBMS/Maximo inventory system.

5. As-Built Drawings and Closeout Services Provide final operation manuals, operating instructions, and other closeout documents applicable to the work items accomplished.

Submit one copy of deliverables to the following address:

Contracting Officer Representative (COR) Ted Steidl, Supervisor, Branch of Facilities Management (Acting) Division of Facilities and Safety Management, Central Office Branch of Facilities Management 2001 Killebrew Drive, Suite 122 Bloomington, MN 55425

(952) 212-9183 or theodore.steidl@bie.edu

E CONSTRUCTION PHASE CONSTRUCTION PHASE SERVICES:

a. Bi-weekly reports: The contractor shall provide a written update on construction progress at least once every two weeks. All construction/design work is to begin upon authorized NTP.

b. The contractor shall provide shop drawings, product data, and samples as required. The COR will evaluate and respond to the Construction Contractor's Request for Information

c. The contractor shall allow the COR to review the results of construction testing and inspection after the construction contract is awarded and, when necessary, recommend corrective actions to COR.

d. The contractor shall allow the COR to evaluate the contractor's request for payment and make recommendations to CO. The COR shall make the final recommendation(s) for payment.

e. The contractor shall allow the COR to handle requests for changes during the construction period and make recommendations to CO. CO shall receive independent estimates for any proposed change orders. The estimates shall be provided to the CO before the contractor's proposal is received. COR shall recommend approval or disapproval, and CO may issue any change orders.

f. The contractor shall work with the COR to assist CO in establishing the date of Substantial Completion, developing "punch list" items, participation in the final inspection, and completing the closeout process. The Letter of Substantial Completion shall establish the responsibilities of the Contractor for completed work and remaining work. It shall establish the time within which the contractor shall finish all punch list items accompanying the Letter of Substantial Completion.

g. After construction is completed, the contractor shall provide COR with accurate property cost data so the project costs can be capitalized.

F Coordination with QUALITY ASSURANCE

1. Quality Assurance:

The Contractor shall provide a QA plan. QA inspections shall be by a third-party or BIE representative approved by the COR.

2. Communication:

The QA inspector's communication regarding the administration of the construction contract shall, in general, be restricted to the COR and Contractor. The inspector shall communicate with COR and the Contractor under the oversight of the COR and with the COR's full knowledge.

The inspector shall not communicate with Subcontractors or materials suppliers except with the full knowledge and approval of the CO, COR and Contractor.

Only the Contracting Officer may issue scope, cost, or schedule changes

3. Inspection Services: The QA shall provide the following services:

Work Inspection The contractor shall allow the QA inspector to perform a daily on-site inspection of the progress and quality of the work. The purpose of these inspections will be to verify conformance to project requirements. The Contractor will provide all Change Orders, RFI's, Contract modifications, delivery, and testing result documents to verify material adherence to contract documents.

4. MATERIALS AND SERVICES PROVIDED BY BIE.

BIE will furnish:

1. Any required standard forms

2. Review of material submittals by the COR for CO review and approval

3. Issuance of written change orders and contract modifications to the contractor

4. Approval of the contractor's requests for payment

5. A final inspection for final acceptance of work under the construction contract.

I. CONTRACTOR USE OF PREMISES

General: During construction, the contractor shall fully use the premises for construction operations. However, the contractor's use of the premises will be limited to approved areas, allowing the contractor access to perform the work. Construction personnel will park vehicles only in designated approved areas, as authorized by the Takini School.

a. The government's Contracting Officer will approve the contractor's schedule, which the facility superintendent must also approve.

b. Coordinate work with school staff; noisy or utility-impact work outside school hours

c. Confine operations to areas within contract limits, indicating that parts of the site beyond areas where construction operations are shown are not to be disturbed.

d. Keep driveways and entrances always serving the premises clear and available to traffic. Always Keep the facility’s Entry/Exit Doors unobstructed. Schedule deliveries to minimize space and time requirements to deliver materials and equipment on site.

e. Burial of Waste Materials will not be allowed on site.

f. The contractor shall make all proper arrangements to minimize or eliminate required power shutdowns at adjacent locations for the user's convenience. Before starting any work, a detailed work plan and schedule for any required shutdowns shall be submitted to the Facility Manager and the COR for approval.

J PERFORMANCE SCHEDULE

Note: 1) Task performance time will start with issuing the notice to proceed.

2) When the fire system and hydrants are fully operational and accepted by COR the project will be considered substantially complete.

Performance Time (Calendar Days)

END OF STATEMENT OF WORK