Attachment 1 Synopsis - Solicitation Instructions.pdf

SOURCE SELECTION INFORMATION FAR 2.101 & 3.104

Synopsis / Solicitation Instructions Defense Finance and Accounting Service (DFAS)

Congressional Reporting Solicitation: HQ042323Q0058

Description: This is a combined synopsis/solicitation for commercial supplies/services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is HQ042323Q0058 and is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04.

This requirement is solicited as full and open competition.

The associated NAICS is 519290 and the small business size standard is 1000.

The anticipated period of performance is one base year and four additional one-year option periods beginning on October 1, 2023.

ISSUED BY:

Patricia Pennington, Contracting Specialist DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152 Phone Number: 614-701-2456 E-mail: patricia.pennington2.civ@mail.mil

CONTRACTING OFFICER: Christina Rosen Phone Number: 614-701-4555 Email: christina.l.rosen.civ@mail.mil

All quotations shall be emailed to the contacts below before the established closing date/time.

To: Contract Specialist: Patricia Pennington at patricia.pennington2.civ@mail.mil Cc: Contracting Officer: Christina Rosen at: christina.l.rosen.civ@mail.mil

Questions shall be submitted by August 29, 2023 at 12:00PM EST. Questions will be answered at the discretion of the Contracting Officer.

Quotations shall be submitted by September 5, 2023 at 12:00PM EST.

GENERAL INSTRUCTIONS: Quotations shall include the RFQ number, date of submittal, the vendor’s name, address, CAGE, POC name, phone number, and email. Quotations shall also include attachments. The first attachment represents the vendor’s response to Clause Fill-Ins. The second attachment represents the vendor’s response to Price Quote. Any remaining attachments represent the vendor’s response to Past Perfomance and Technical Capability. Vendors may use the body of the email as a cover letter. All emails shall include the RFQ number in the subject line.

mailto:patricia.pennington2.civ@mail.mil mailto:christina.l.rosen.civ@mail.mil mailto:patricia.pennington2.civ@mail.mil mailto:christina.l.rosen.civ@mail.mil

SUBMISSION INSTRUCTIONS:

1. Clause Fill-Ins: The SF1449, HQ042323Q0058, contains applicable clauses and provisions.

The quoter shall complete all applicable Clause Fill-Ins and submit the SF1449 with the quote.

2. Price Quote: Attached to the solicitation is a Pricing Worksheet. The quoter shall complete and submit the Pricing Worksheet. Prices are to be provided as a firm fixed-price for the base period and all option periods.

3. Past Performance and Technical Capability: DFAS reserves the right to issue a contract for reasons other than the lowest price. Inclusion of any important past performance or technical capability considerations is encouraged.

a. Past Performance: Attached to the solicitation is a Past Performance Information Sheet.

Quoters are encouraged to submit details of and references for up to three recent and relevant contracts. Recent meaning within the last three years. Relevant meaning similar in scope and complexity.

b. Technical Capability: Technical Capability submissions shall indicate the quoter’s ability to meet solicitation requirements and perform in accordance with the Performance Work Statement (PWS), including the requirements identified in sections 4.0 System Access, 5.0 General Requirements, and 6.0 Section 508 Requirements. Quoters may submit company literature, a unique techncial proposal, or any combination of the two.

To permit a thorough and effective evaluation, all submissions shall be as concise, complete and clear as possible so as to permit the Government to make an evaluation without further discussions. The Government reserves the right to make a determination based solely on the information submitted and proceed without clarifications or discussions.

EVALUATION: The basis for award selection is Best Value. The Government intends to evaluate quotations and award a firm fixed-price contract to the responsible quoter whose quote will be most advantageous to the Government based upon price, past performance and technical capability.

1. Price: Price reasonableness will be determined in accordance with FAR 12.209 and FAR 13.106-3.

2. Past Performance: Past Performance will be evaluated in accordance with FAR 12.206 and FAR 13.106. The Government may seek and consider data independently obtained from other government and commercial sources, including, but not limited to, data bases such as CPARS and FAPIIS. The Government may also evaluate recent and relevant performance information.

Recent meaning within the last three years. Relevant meaning similar in scope and complexity.

Quoters are encouraged to submit details of and references for up to three recent and relevant contracts. Contracts performed for the Federal Government, depending on relevancy, may be considered more significant in the evaluation.

Note: Past performance information pertaining to a subcontractor cannot be disclosed to the prime contractor without the subcontractor’s consent. Provide a letter, as an additional Attachment, from each subcontractor that will perform significant aspects of this requirement, consenting to the release of their past performance information to the prime contractor. Consent letters do not count toward page limitations.

3. Technical Capability: In accordance with FAR 12.205, quoters may submit existing company literature in lieu of unique technical proposals. For the purpose of this evaluation, quoters may submit company literature, a unique technical proposal, or any combination of the two. Technical Capability submissions shall indicate the quoter’s ability to meet solicitation requirements and perform in accordance with the PWS, including the requirements identified in sections 4.0 System Access, 5.0 General Requirements, and 6.0 Section 508 Requirements.

With the exception of company literature, the Technical Capability submissions shall be single-spaced, on 8 ½ X 11 inch paper, with minimum one-inch margins on all sides, and a minimum 12-point font.

The page limitation is ten pages. Any pages in excess will not be considered. Any text and graphics shall be in a format readable by Adobe PDF, Microsoft Word, PowerPoint, or Excel. There is a 15MB limit for all email submissions.

Quotes shall remain valid for a minimum of 60 days.

The government has included 52.217-8, Option to Extend Services. For evaluation purposes, the Government will consider the price for the six-month Option to Extend Services as equal to half the price of the last option period quoted. The total evaluated price will include the base period and all options including the Option to Extend Services. Evaluation of options will not obligate the government to exercise the options.