Attachment 1 Support SOW Rev 1 1.20.25.pdf

General Materials or Services- Rev 3 10/10/2024

Statement of Work

For

General Materials or Services

Title: Cultural and Historic Resources Program Support (CHRP) Archaeology and Architectural History Support

Date: 1/20/2024

Revision Number: 1

Requisition Number: 378119

Table of Contents

INTRODUCTION / BACKGROUND

1.1 OBJECTIVE

1.2 DESCRIPTION OF WORK – GENERAL

1.3 DESCRIPTION OF WORK – SPECIFIC

DELIVERABLES/SUBMITTALS

2.1 Deliverables

2.2 Submittals

PLACE OF PERFORMANCE

3.1 Onsite Work Location/Potential Access Requirements

3.2 Site Access and Work Hours

3.3 Badging

REQUIREMENTS

4.1 Engineering Requirements

4.2 Environmental, Safety, and Health Requirements

4.3 Quality Assurance Requirements

ACCEPTANCE CRITERIA

CONFIGURATION MANAGEMENT

6.1 Configuration Management Requirements

6.2 Applicable Standards

6.3 Verification/Hold Points

QUALIFICATIONS

SPECIAL REQUIREMENTS

8.1 Training

8.2 Use of Government Vehicles

8.3 Government Property

8.4 Hanford System Access Requirements

8.5 Electrical Components

8.6 Section 508 of Rehabilitation Act Applicability

ACCESS AUTHORIZATION/CLEARANCE REQUIREMENTS

MEETINGS

10.1 Meetings

INTERFACE/NOTIFICATIONS

INTRODUCTION / BACKGROUND

The Department of Energy Hanford Field Office (DOE-HFO) manages the Hanford Site working toward protecting the workers, public, and environment by further reducing risk, as well as providing the necessary infrastructure for continued safe and effective cleanup operations, access and use. This is accomplished by work performed by contractors and subcontractors, to ensure the safety of Hanford cleanup.

As a Prime Contractor to the U.S. Department of Energy, Hanford Mission Integration Solutions (HMIS) is responsible for providing direct support to the DOE Hanford Field Office and its contractors with cost effective infrastructure and site services integral and necessary to accomplish the Hanford Site environmental cleanup mission.

HMIS Environmental Regulatory Services is responsible for providing direct support to DOE-HFO and its OHC contractors with cultural resources services necessary to accomplish the Hanford Site environmental cleanup mission.

1.1 OBJECTIVE

HMIS Environmental Regulatory Service requires the services of an experienced subcontractor to provide qualified archaeologists (Secretary of Interior (SOI) qualified and non-SOI qualified archaeologists) and architectural historian support the Cultural and Historic Resource Protection (CHRP) program in fieldwork, data collection, site recordation, reporting, and site monitoring.

1.2 DESCRIPTION OF WORK – GENERAL

The subcontractor shall provide technically qualified resources that work as a part of a team under the direct oversight of HMIS. Subcontractor resources shall be responsible for independently planning, organizing, and performing a wide variety of non-hazardous specialized administrative/technical duties in support of the successful completion of goals and deliverables. Additionally, the subcontractor shall furnish all necessary labor, technical and professional services, supervision, materials, tools, equipment, consumables, and payment of any applicable taxes to perform all operations necessary and required to perform the scope as directed by HMIS

Unless otherwise approved, the subcontractor shall work in accordance with HMIS subcontract requirements, operating policies and procedures and shall be responsible for execution of the work in accordance with the quality standards and requirements specified for assigned project and facility.

Specifically, HMIS requires a subcontractor to provide the following staff with the estimated hours:

**If Subcontractor does not have staff that includes SOI archaeologists, non-SOI archaeologists, and architectural historians, please provide a proposal for staff/hours that are available.

Table 1 Staff and Estimated Hours

Base OY1 OY2 OY3 OY4

SOI Archy 950 600 500 500 700

Non SOI Archy 450 300 200 200 200

Historian 150 250 100 100 100

Estimated hours are subject to change based on need. The Subcontractor shall provide on call, as needed technical support to HMIS to assist DOE in meeting the requirements of Section 106 of the National Historic Preservation Act (NHPA) specific to reviewing project activities conducted on the Hanford Site and analyzing impacts to cultural resources from project activities. The selected consultant will ultimately be responsible for technical work including conducting research, completing necessary documentation, cultural resource monitoring, and preparing the nomination and related materials in coordination with HMIS.

1.3 DESCRIPTION OF WORK – SPECIFIC

The work products and services to be provided, including any specific HMIS standards and requirements, required for the successful completion of this work activity includes. Subcontractor shall provide qualified archaeologists and architectural historians on an as needed basis to support the CHRP program as follows:

o Archaeologists o In coordination with HMIS CHRP, conduct field work (e.g., survey, site testing, site evaluation, data recovery, construction site monitoring, and archaeological site condition monitoring) as required to meet project schedules and Memorandum of Agreement (MOA) stipulations;

Note: Some of these activities may require an SOI qualified archaeologists.

o Conduct DOE-HFO Cultural Resource Awareness Training at the field crew’s Plan of the Day meeting, and document participants in attendance rosters;

o Prepare construction site monitoring reports in coordination with HMIS CHRP;

o Utilize the Washington Information System for Architectural & Archaeological Resources Data

(WISAARD) System to prepare archaeological site/isolate forms, and site evaluations;

o Record field data on electronic systems including Global Positioning System (GPS) and/or provided paper forms, o Note- Some monitoring activities will require Secretary of Interior Professional Archaeology

Qualifications.

o Contact Project Managers and/or project staff to coordinate information needed for cultural reviews;

o Conduct site condition monitoring or otherwise participate in HMIS CHRP Section 110 program;

o Prepare construction site monitoring reports;

o **If Subcontractor does not have staff that includes SOI archaeologists, non-SOI archaeologists, and architectural historians, please provide a proposal for staff/hours that are available.

o Architectural Historian o Under the direction of subcontractor and in coordination with HMIS CHRP, conduct National Register of Historic Places (NRHP) evaluations and/or nominations as required to meet project schedules Carried out in accordance with the standards and guidelines of National Register Bulletin 16A: How to Complete the National Register Registration Form and all requirements outlined in SHPO’s NRHP guidance. Work will be coordinated by the CHRP, working closely with the selected consultant, in support of DOE to ensure that the requirements and purpose of the project are appropriately met.

HMIS anticipates that the projects will be inclusive of the following tasks

• Demonstrate thorough knowledge of and familiarity with Manhattan Project and

Cold War industrial architecture;

• Demonstrate experience in completing primary and secondary research and preparing NRHP nominations;

• Familiarity with documenting and evaluating Washington’s historic resources in accordance with Washington State Department of Archaeology and Historic Preservation (DAHP) standards and guidelines and the National Register Criteria for Evaluation;

• In coordination with HMIS CHRP, participate in a kick-off meeting at the start of evaluation or nomination requests;

• Following the kick-off meeting, proceed with the archival research necessary to complete a nomination.

To better enable the consultant to focus on research necessary to the building and/or structures within its appropriate context, the consultant will coordinate with HMIS to access previously prepared materials related to the building(s) and/or structure(s), including survey forms and report, and collected research, including documentary resources and known historical photographs and maps.

HMIS will also provide contact information for others who might have relevant historical information. In consideration of the materials provided by HMIS, the consultant will conduct additional research as determined necessary to satisfactorily prepare the developmental history and related contexts for the nomination(s).

HMIS anticipates that such research will include newspapers, published histories, oral histories, and other such resources available through CRHP, and local libraries and repositories, as well as various databases and repositories available through the internet.

o Documentation of building(s) and/or structures o Using the collected research and results of the documentation, the consultant will prepare a complete set of National Register nomination materials meeting NPS and SHPO standards and guidelines. Emphasis will be placed on developing a thorough building inventory that appropriately categorizes properties as contributing or non-contributing to the Hanford Historic District within historic context(s) so their significance is fully understood.

o Submit the draft nomination(s) to HMIS for review. Nominations may also be reviewed by DOE, DAHP, and consulting parties.

o Upon completion of the nomination, the consultant will present the nomination. Prior to the meeting, the consultant will provide HMIS with a PowerPoint presentation including representative maps and photographs. The presentation will include a brief discussion of the history, character, and significance of the building and/or structures. The consultant will be responsible for addressing any substantive comments from HMIS, DOE, DAHP, and consulting parties.

o **If Subcontractor does not have staff that includes SOI archaeologists, non-SOI archaeologists, and architectural historians, please provide a proposal for staff/hours that are available.

DELIVERABLES/SUBMITTALS

2.1 Deliverables

Will deliverables be required to be furnished by the Subcontractor: Yes

If deliverables are required, the specific deliverables, dates for completion, reviews, etc., are as follows:

• Provide photo logs and construction monitoring forms at the end of workday;

• Provide a weekly status of current projects at the end of each work week;

• Final draft Area of Potential Effect Notification and Cultural Resource Report documents in the format provided, as assigned, and completed in the timeline outlined by the provided P6 schedule;

• Final draft construction monitoring reports in the format provided, as assigned, and completed in the timeline outlined by the provided P6 schedule;

• Final draft archaeological site/isolate forms and National Register of Historic Places eligibility forms in the format provided, as assigned, and completed in the timeline outlined by the provided P6 schedule;

• HMIS will work closely with DOE and DAHP for review and approval of nomination(s), as well as selection and approval of the consultant for the survey.

• Final draft Historic Property Inventory Form in accordance with DAHP requirements, as assigned.

• Final drafts of documentation for property evaluation(s) to the Hanford Historic District shall follow the

Archaeology and Historic Preservation; Secretary of the Interior’s Standards and Guidelines.

All deliverables shall be provided to BTR and/or the Cultural and Historical Resources Program data manager, as appropriate.

2.2 Submittals

If the SOW requires the submittal of Subcontractor Information, the following apply:

The following items shall be submitted to the submittal e-mail address as indicated on a Master Submittal Register (MSR). The Subcontractor shall include the Contract Specialist and Buyer’s Technical Representative (BTR) on the transmittal

• The Subcontractor submittals identified herein and summarized on the Submittal Register shall be submitted by the Subcontractor using the Contractor Document Submittal Form (CDSF).

See: https://hmis.hanford.gov/page.cfm/SubcontractorForms/Construction

• Subcontractor information shall be submitted in either hard copy or electronic format (If electronic, it must be viewable using either Microsoft® Windows®, Microsoft® Office, or Adobe® Acrobat® software).

PLACE OF PERFORMANCE

Will work be performed on the Hanford site: Yes- For any work performed on the Hanford Site or any HMIS controlled facility, the provisions of the On-Site Services shall apply to the subcontract personnel. .

3.1 Onsite Work Location/Potential Access Requirements

The primary work location under this subcontract shall be within the Hanford site and/or within Hanford off-site facilities for field work activities. For administrative activities, work will primarily be performed in subcontractor furnished facilities.

3.2 Site Access and Work Hours

Hanford personnel at the Hanford Site work a standard 4/10 schedule. The standard work week consist of ten (10) hours of work between 6:00 a.m. and 4:30 p.m. with one-half hour designated as an unpaid period for lunch, Monday through Thursday.

Work performed outside normal operating hours shall be coordinated and/or approved through the BTR and/or the Contract Specialist prior to performing the work.

https://hmis.hanford.gov/page.cfm/SubcontractorForms/Construction

3.3 Badging

For any on-site work, see On-Site Services Special Provisions for details. The subcontractor shall wear a Buyer issued security badge identifying themselves. A minimum of two (2) working days advance notice is needed for site badging. Subcontractor employees will be required to submit to vehicle searches and not personally carry or transport certain prohibited articles.

REQUIREMENTS

The requirements listed below are to identify specific standards the subcontractor and subcontractor personnel will be obligated to work to in support of this statement of work.

4.1 Engineering Requirements

Engineering requirements applicable: No

4.2 Environmental, Safety, and Health Requirements

The Subcontractor shall perform work safely, in a manner that ensures adequate protection for employees, the public, and the environment, and shall be accountable for the safe performance of work. The Subcontractor shall comply with and assist the Buyer in complying with environmental and safety requirements of all applicable laws, regulations, and directives.

The subcontractor shall exercise a degree of care commensurate with the work and the associated hazards. The Subcontractor shall ensure that management of environmental and safety functions and activities is an integral and visible part of the Subcontractor’s work planning and execution processes. As a minimum, the Subcontractor shall:

• Thoroughly review the defined scope of work;

• Identify hazards and environmental and safety requirements;

• Analyze hazards and implement controls;

• Perform work within controls; and

• Provide feedback on adequacy of controls and continue to improve safety management.

The Subcontractor shall flow down all environmental and safety requirements to the lowest tier Subcontractor performing work on the Hanford site commensurate with the risk and complexity of the work.

Prior to start of work the Subcontractor shall work with the HMIS BTR to do a Job Hazard Analysis (JHA).

All Subcontractor and sub-tier employees shall have completed OSHA Hazard Communication training that meets the requirements of HMIS-PRO-SP-13299, Hazard Communication. See HMIS-PRO-SP-10468, Chemical Management Process, for more information.

Subcontractors and its lower-tier subcontractors shall be responsible to complete an Employee Job Task Analysis (EJTA) in accordance with HMIS-PRO-SP-11058 for any of the following situations:

• For any subcontractor employee who will be on the Hanford Site for more than 30 days in a year.

• For any subcontractor employee who may potentially be exposed to hazards (e.g. radiological, beryllium, hazardous wastes, noise) while performing in accordance with the subcontract statement of work.

• For any subcontractor employee enrolled in a medical or exposure monitoring program required by 10

CFR 851, and/or any other applicable federal, state or local regulation or other obligation.

If any of the above conditions are met, the Subcontractor and its lower-tier subcontractor employee is to have a current approved EJTA prior to that employee beginning work on the Hanford Site.

hhttp://procedures.ms.rl.gov/procedure.cfm/MSC-PRO-WP-13299 http://procedures.ms.rl.gov/procedure.cfm/MSC-PRO-WP-10468 http://procedures.ms.rl.gov/procedure.cfm/MSC-PRO-WP-11058

Buyer’s Safety and Health Procedures are available on the internet at https://hmis.hanford.gov/page.cfm/SubcontractorForms/Construction. The documents on this site are kept current and are available for Subcontractors and lower-tier Subcontractor use.

Unique or specific requirements: No

4.3 Quality Assurance Requirements

The work activities for this Statement of Work (SOW) have been designated as a Quality Level G - Q Level 0 - GS.

The subcontractor shall be responsible for performing quality workmanship and shall conduct the quality control measures necessary to ensure work conforms to referenced codes and standards, and other requirements defined in this SOW.

ACCEPTANCE CRITERIA

Prior to acceptance, BTR shall validate that all deliverables and tasks assigned have been submitted and performed in accordance with the SOW. Any non-satisfactory performance shall be remedied prior to acceptance.

CONFIGURATION MANAGEMENT

6.1 Configuration Management Requirements

There are no specific Configuration Management requirements applicable to this SOW.

6.2 Applicable Standards

There are no specific applicable standards identified for this SOW.

6.3 Verification/Hold Points

Not Applicable

QUALIFICATIONS

The Subcontractor shall ensure that its personnel meet and maintain the appropriate training, qualifications, and certification requirements to perform the work as specified in this SOW. The subcontractor is expected to provide appropriately trained and qualified staff to perform the type of work associate with their work at the Hanford site.

Additionally, the subcontractor shall perform work in accordance with the specifications, exhibits, and other documents, which made by reference, are a part of the SOW. **If Subcontractor does not have staff that includes SOI archaeologists, non-SOI archaeologists, and architectural historians, please provide a proposal for staff/hours that are available.

In order to determine the subcontractor qualified to perform the scope of work as outlined, the subcontractor must have the following qualifications:

• Subcontractor shall have Archeology (non-SOI) (or higher) staff with o A Bachelor’s or Graduate degree in Anthropology, Archaeology, or closely related field o At least 1 year experience in conducting archaeological fieldwork under supervision of a professional archaeologist o At least four months of supervised field and analytic experience in general North American archeology o Demonstrated ability to carry research to completion.

• Subcontractor shall have Archeology (SOI) staff that meet the requirements of Secretary of Interior’s

Professional Qualification Standards in Archaeology including:

o A Graduate degree in archeology, anthropology, or closely related field AND o At least one year of full-time professional experience or equivalent specialized training in archeological research, administration or management AND o At least four months of supervised field and analytic experience in general North American archeology.

• Subcontractor shall have at least 1 staff that meet the requirements of Secretary of Interior’s Professional Qualification Standards in Architectural History including:

o A Graduate degree in architectural history, art history, historic preservation, or closely related field, with coursework in American architectural history; OR o A bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following:

At least two years of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; OR

Substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history. If the qualification is submitted under this contribution, a sample is requested for review by the Cultural and Historic Resources Program.

**It is preferred, but not required, that the Subcontractor has staff with the following credentials:

• Experience with precontact archaeology of the Columbia Basin of eastern Washington.

• Experience in human osteology.

• Experience with historic archaeology of the American West.

• Experience with Manhattan Project and Cold War periods.

• Professional experience (or equivalent) preparing National Register of Historic Preservation evaluations and nominations.

• Experience researching and preparing ethnographies.

In addition to the above, the Subcontractor shall provide qualified personnel throughout the period of performance of the Subcontract. Subcontractor shall be responsible for ensuring its personnel meet and/or maintain current and valid training requirements, certifications and are fully capable to complete the duties described through the entirety of the Subcontract period of performance.

SPECIAL REQUIREMENTS

Not applicable.

8.1 Training

The following types of training are required:

1. HGET/HMISGET General Employee Training or Hanford Site Orientation.

The subcontractor shall maintain training records for their personnel and ensure all required training is completed prior to work. Additionally, as soon as practical after award, the subcontractor shall submit a badge request for personnel required under the various releases so that they may be scheduled for training and medical evaluation so that crews will be eligible for work on site. The badging request is required, because without it an HID# cannot be assigned, and therefore training and medical evaluations cannot be easily coordinated and scheduled.

8.2 Use of Government Vehicles

One or more Subcontractor employees will have access to Government-furnished vehicles while performing this statemen of work.

8.3 Government Property

Government Property is not anticipated to be furnished to or acquired by Subcontractor under this SOW.

8.4 Hanford System Access Requirements

The following systems shall be utilized to perform the work described. For those systems which HMIS will be responsible for (hereby HMIS Operated System), HMIS will operate, manage, maintain and authorize access for Subcontractor personnel. The Subcontractor shall identify each of its personnel who will require access to the HMIS operated system.

For those systems which the Subcontractor shall be responsible for (hereby Subcontractor Operated System), The Subcontractor shall be responsible for the operation, management, maintenance, and access authorization for these systems.

HMIS personnel shall have unlimited access to the below named Subcontractor Operated Systems, through the period of performance of the Subcontract.

Table: Systems

System Description HMIS Operated System

Subcontractor Operated System

1. Hanford Local Area Network (HLAN) Yes No

8.5 Electrical Components

Not Applicable.

8.6 Section 508 of Rehabilitation Act Applicability

Section 508 of the Rehabilitation Act requires federal agencies to develop, procure, maintain, and use information and communications technology (ICT) that is accessible to people with disabilities - regardless of whether or not they work for the federal government. Section 508 requires federal agencies to make their ICT such as technology, online training, and websites accessible for everyone. This means that personnel with disabilities are able to do their work on the accessible computers, phones and equipment in their offices, take online training or access internal website to locate needed information.

ACCESS AUTHORIZATION/CLEARANCE REQUIREMENTS

The scope of work will not require access authorization (security clearance).

MEETINGS

10.1 Meetings

After subcontract award, the subcontractor shall participate in a Project Kickoff Meeting, which may be a conference call, an internet meeting, or a meeting to be held at HMIS Site. The time, date, and agenda for the meeting will be provided to the subcontractor by HMIS.

The subcontractor shall interface with various HMIS (and other) organizations through HMIS’s Contract Specialist (or designated BTR for in-scope work), as required, or at points and frequency determined by the Contract

Specialist. The person or persons designated by the subcontractor to attend all meetings shall have all required authority to make decisions and commit subcontractor to technical decisions made during meetings.

HMIS will issue meeting notices and prepare an agenda and minutes for each meeting addressed in this Section.

When applicable, minutes will identify action items, assigned actionees, and due dates.

• KICKOFF MEETING - Before start of the Work, HMIS will conduct a conference at a time and Hanford Site location agreed to by Subcontractor and HMIS. Invited attendees will include HMIS, Subcontractor, key lower tier subcontractors and others having an interest in the Work. Purpose of the conference is the coordination of Work start up and familiarization of project participants with the Work and worksite.

• PROGRESS MEETINGS - HMIS will conduct a progress meeting at time and Hanford Site location determined by HMIS. Invited attendees will include HMIS, Subcontractor and key subcontractors. At the progress meeting, Subcontractor shall submit a written report showing actual man-hours expended versus planned and scheduled progress versus actual progress giving details of Work completed in relation to the approved schedule, together with a two (2) week "look ahead" which provides details of how the Work will be completed.

• The purpose of the meetings is the exchange of Work-related information.

INTERFACE/NOTIFICATIONS

A. A BTR will be designated for the subcontract/ subcontract release.

B. Designation of BTR

The BTR is responsible for monitoring and providing technical guidance for this subcontract and should be contacted regarding questions or problems of a technical nature. The BTR is also responsible for appropriate surveillance of the subcontractor’s representative while on site. In no event, however, will an understanding or agreement, modification, change order, or any deviation from the terms of this subcontract be effective or binding upon HMIS unless formalized by proper subcontract documents executed by the Contract Specialist prior to completion of this subcontract. On all matters that pertain to the subcontract terms, the subcontractor shall contact the Contract Specialist specified within this subcontract. When in the opinion of the subcontractor, the BTR requests or directs efforts outside the existing scope of the subcontract; the subcontractor shall promptly notify the Contract Specialist in writing.

The BTR does not possess any explicit, apparent or implied authority to modify the subcontract. No action should be taken until the Contract Specialist makes a determination and/or modifies the contract.

C. The work will be inspected daily/periodically by the BTR.

D. The subcontractor shall immediately notify the field Contract Release BTR (who will contact HMIS Safety) of any injuries or incidents; to include damage to subcontractor-owned property or equipment. The subcontractor will follow this up within 24 hours with a written explanation to the Contract Specialist of the occurrence.

E. In the event that there is an abnormal or unusual situation associated with this contract work scope, the subcontractor is to immediately contact the BTR. If, after several attempts, the subcontractor is unable to contact either the BTR or the Contract Specialist, the Contractor is to contact HMIS Occurrence Notification Center at (509) 376-2900, which is available 24 hours a day, seven days a week, and provide them with: Contract Number, Contract Specialist’s name, BTR’s name and a short summary of the abnormal or unusual situation. If after making contact with HMIS, the subcontractor is advised to suspend activities, the subcontractor is not to proceed until such direction to proceed has been expressly issued by the Contract Specialist. If there is an emergency situation, the subcontractor is to make the appropriate immediate emergency call to 911 or 373-0911 for cell phones and then make the notifications to HMIS as set forth herein.

F. Prior to work in the field, subcontractor shall ensure each employee has been cleared by HMIS and verify all training is complete in accordance with this statement of work.

11 INTERFACE/NOTIFICATIONS