Attachment 1 Statment of Work (SOW).pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

PCFS Building 105/143:

Replacement of Furnace

USDA-ARS-NSAR

4153 Albion Rd.

Pullman, WA 99163

Date: 11/07/2024

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

a. Project Title:

PCFS Building 105: Removal and replacement of propane furnace PCFS Building 143: Installation of ductless mini split system

b. Project Location:

USDA-ARS-NSAR Unit Palouse Conservation Field Station (PCFS) Building 105,143 4153 Albion Rd., Pullman, WA 99163

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO):

Michael Sherlock Michael.Sherlock@usda.gov

b. RESEARCH PROGRAM REPRESENTATIVE (RPR):

RL Dr. David Huggins 341 Clark Hall, WSU Pullman, WA 99164-6630 E-mail: david.huggins@usda.gov

c. ADMINISTRATIVE OFFICER (AO):

Richard Partain

USDA/ARS

3 Hulbert Hall, WSU Pullman, WA 99164 Phone: (509) 335-7766 E-mail: richard.partain@usda.gov

d. LOCATION CONTRACTING OFFICER REPRESENTATIVE (COR):

Brian Fein

USDA/ARS

3 Hulbert Hall, WSU

Phone: (509) 335-3349 E-mail: brian.fien@usda.gov

e. SAFETY OFFICER (CDSO) Ian Guest

USDA/ARS

3 Hulbert Hall, WSU

E-mail: ian.guest@usda.gov

3.0 SCOPE OF WORK

The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required service shall be in accordance with the requirements as described herein and on attached contract documents.

mailto:richard.partain@usda.gov mailto:brian.fien@usda.gov mailto:ian.guest@usda.gov

3.1 Background: The USDA/ARS/NSAR Unit USDA rain tower (Building 105) is located at PCFS at 4153 Albion Rd. Pullman, WA 99163 and requires the removal of current propane furnace and coil with installation of high efficiency replacement as well as a thermostat that would control furnace and allow for more efficient use of current heat pump. To meet current environmental & RF standards, lower heating costs, to address needs, safety concerns, and to address energy efficiency guidelines to accomplish the mission.

The USDA/ARS/NSAR Unit USDA Chem Storage (Building 143) is located at PCFS at 4153 Albion Rd. Pullman, WA 99163 The building requires removal of the current boiler system and replacement with a ductless heat pump system.

The building water supply to the boiler system will need to be disconnected and capped. The propane gas storage tank to be emptied and lines to be capped.

The ductless heat system will need to have adequate capacity to maintain a consistent temperature in the chemical storage area and prevent pesticide temperature from dropping below 45 degrees Fahrenheit.

3.2 Building 143 Chemical Storage Summary- Contractor shall remove current gas boiler, heat exchanger and radiators. Installation of a high efficiency ductless heat pump with sufficient capacity to maintain temperatures above 45 degrees inside the chemical storage, lab space, and storage area. Condensate piping, electrical and all necessary materials and labor to completely install unit.

Current propane tank to be disconnected and emptied. Necessary modifications to the electrical wiring shall be made to accommodate the new heater’s current draw and voltage.

All work to is to be compliant with state and federal regulations.

3.2.1 If damage does occur, contractor may be liable for repairs and/or replacement of items. Contractor will promptly notify and work with on-site USDA government designated employees to address any found potential conflicts and/or hazards regarding electrical wiring, gas and / air or water lines and wires and/or structural conflicts.

Photo of boiler room Chem storage building 143

Chem Storage building 143 breaker box

Chemical Storage Lab space and overhead heat exchanger

Chemcial Storage building 143 storage area

3.3 Building 105 Rain Tower Summary

3.3.1 Recovery, removal and disposal of existing equipment.

New furnace is to be Energy star rated furnace with minimum 96% AFUE rating installed on fabricated base.

3.3.2 Install new evaporator coil.

3.3.3 Supply and return duct re-connect/retrofit

3.3.4 Nitrogen pressure test, evacuation and system charge by sub cooling

3.3.5 Gas line re-connect/retro-fit to ensure gas supply line is secured and up to code.

3.3.6 Low and high voltage re-connect with 5 stage thermostat heating and cooling control and AG3000 surge protector.

Contractors shall remove and dispose of existing evaporative coil, and heater.

3.3.7 Necessary modifications to the electrical wiring shall be made to accommodate the new heater’s current draw and voltage.

3.3.8 Work shall be conducted during normal daily working hours between 8 am and 4:30 pm.

3.4 Contractor will provide materials, labor, equipment and all associated services, including recycling and removal of debris necessary to complete project.

3.5 Contractor must be familiar and have a good working relationship with the local electrical company that provides power to the buildings. The Contractor must be able to provide all rebates to the US Government. Contractor is required to assist USDA-ARS NSAR Unit in all applicable paperwork to be eligible for rebates to the US Government.

Rain Tower building 105 furnace

4.0

PROJECT REQUIREMENTS:

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction and services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (i.e.: EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. All work to meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs.

ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

4.1 Background & Site Description:

The project site is located at the Palouse Conservation Field Station (PCFS), USDA Building 105 and Building 143, 4153 Albion Rd Pullman, WA 99163.

4.3 Description of Work:

a. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

b. The Contractor will provide all the necessary materials and labor per

Section 3.0 and properly dispose of all material being replaced.

c. Contractor is responsible for any damage to adjacent equipment and miscellaneous objects that may become damaged during construction. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

d. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

4.4 Government Furnished Equipment\Services

a. The Government does not anticipate the need in this project, but the Government will be available to assist with the identification/location of utilities http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/ https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/ as necessary.

b. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disturbances that might jeopardize on-going operations and research. Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all any materials removed that will not be retained.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. Contractor shall furnish a Site Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) upon request,10 days after contract award. SSSP /

APP shall be reviewed by the Government before construction work commences.

b. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

c. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

d. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR 21 working days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

c. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Cleanup: The construction site shall be kept clean and free of debris. Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

a. Submit data concerning the standard one year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED

PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors minimum one (1) year warranty on work.

b. Operation and Maintenance Data

c. Release of liens.

d. Final Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 180 calendar days from Notice to Proceed.