Attachment 1 Statment of Work.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

PCFS Building 103:

Replacement of

Interior Insulation/Electrical/Door Access/Offices

PCFS Building 147:

Greenhouse Concrete/Glass Repair and Climate Control Installation & EV Charging Station

USDA-ARS-NSAR

4153 Albion Rd.

Pullman, WA 99163

Date: 04/01/2024

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

a. Project Title:

PCFS Building 103: Replacement of Interior Insulation/Electrical/Door Access/Offices & PCFS Building 147: Greenhouse Concrete/Glass Repair and Climate Control Installation & EV Charging Station

b. Project Location:

USDA-ARS-NSAR Unit Palouse Conservation Field Station (PCFS) Building 103 & 147 4153 Albion Rd., Pullman, WA 99163

2.0 PROJECT CONTACT PERSONS:

a. CONTRACTING OFFICER (CO):

Michael J. Sherlock

b. RESEARCH PROGRAM REPRESENTATIVE (RPR):

RL Dr. David Huggins

c. ADMINISTRATIVE OFFICER (AO):

Richard Partain

d. LOCATION CONTRACTING OFFICER REPRESENTATIVE (COR):

Peter Lane

e. SAFETY OFFICER (CDSO) Richard Partain

3.0 SCOPE OF WORK

The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required service shall be in accordance with the requirements as described herein and on attached contract documents.

3.1 Background: The USDA/ARS/NSAR Unit USDA Shop (Building 103) is located at PCFS at 4153 Albion Rd. Pullman, WA 99163 and requires the removal of current insulation and installation of closed cell spray foam insulation, due to years of use in a very diminished or non-working role, rodent infestation, to meet current environmental & RF standards, lower heating costs, to address needs, safety concerns, and to address energy efficiency guidelines to accomplish the mission. Additionally, a steal I-Beam that is U-Bolted to the Ceiling I-Beam is to be removed due to it not being rated, not used, extra weight on the roof, and a safety hazard. The electrical panels are in need to be upgraded, as discussed with Bishop and Tiger Team Assessment Inspections. Upgrading of lights and outlets are needed to address energy efficiency usage, ergonomic upgrades, and to improve safety of users of the building. The Northwest exterior door has been damaged due to wind damage and will need to be replaced the opposite way to address physical security, safety, fire exit mandates, and to accomplish the mission. The area under the mezzanine has been underutilized and does not have an exterior access door to comply with fire exit regulations. This area will be walled in to an office structure, affixed with lighting, interior access door, outlets on exterior and interior walls, an exterior door on the Southeast corner, and additional electrical capacity for a possible future min-split system, and power run/plumbed to the eastern exterior wall for a future EV Charging Station to meet safety, repair and maintenance, staffing needs, energy mandates, and to accomplish the mission.

The USDA/ARS/NSAR Unit USDA Greenhouse (Building 147) is located at PCFS at 4153 Albion Rd. Pullman, WA 99163 and requires the removal of existing evaporative coolers, lighting, heater, and ventilation fan; repair of concrete; installation of new lighting, installation of new heater, and installation of ventilation fans and shutters on the North and South walls, including necessary electrical and glass modifications. This is all to provide adequate climate control and lighting for year-round growing.

3.2 Building 103 Shop Summary- Contractor shall remove Wooden Walled sections around base of building and dispose of all current fiberglass-type insulation on all walled sections (all interior sides of building, of which some are shown in attached photos) and ceiling area(s), and then replace these areas with a commercial grade closed cell spray foam insulation that meets federal guidelines and standards. Interior sides of buildings and ceiling should be sprayed with a minimum of 3” of closed cell foam. All foamed areas will then be sealed with an intumescent coating to be in compliance with state and federal regulations, fire retardant mandates, etc. Wood paneling must be replaced primed and painted wood sheeting minimum ½”.

3.2.1 Contractor shall remove existing insulation from all areas, clean these areas, apply any metal surface sealant needed to address corrosion, caulk any cracks, metal patch, etc as needed to waterproof and prevent rust.

3.2.2 Contractor shall prepare/clean area where spray foam is to be installed.

Contractor will tarp all items under the ceiling and affected wall areas as to protect building contents from debris, dust, spray foam, sealant, etc damages that may occur. If damage does occur, contractor may be liable for repairs and/or replacement of items. Contractor will promptly notify and work with on-site USDA government designated employees to address any found potential conflicts and/or hazards regarding electrical wiring, gas and/or air lines and wires and/or structural conflicts before spray foaming these areas.

Photos of Building 103 Ceiling and Walls for Foam Installation-

Photo 1 of Shop Insulation and Panel Board Areas and Current Lighting-

Photo 2 of Shop Insulation and Panel Board Areas and Current Lighting-

Photo 3 of Shop Insulation and Panel Board Areas and Current Lighting-

Photo 4 of Shop Insulation and Panel Board Areas and Current Lighting-

Photo 5 of Shop Insulation and Panel Board Areas and Current Lighting-

Photo 6 of Shop Insulation and Panel Board Areas and Current Lighting-

Photo 7 of Shop Insulation and Panel Board Areas and Current Lighting-

3.2.3 Contractor shall remove I-Beam the is attached to the ceiling via U-bolts.

Contractor will be responsible for any equipment rental in this process.

Contractor will dispose of same beam and materials.

Photo of I-Beam and Current Ceiling Fixtures-

3.2.4 Contractor will install a 400A Electrical Panel Board to consolidate the numerous outdated panels currently in-use, and to have enough power for future EV Charging stations. Contractor will remove all old electrical conduit, wire, cables, fasteners, etc. that are not needed and dispose of all materials.

Contractor will work with all subcontractors and with foam installers to utilize time seamlessly in conjunction with running new conduit, electrical fixtures, outlets, etc.

3.2.5 Contractor will replace existing hanging light fixtures with hard wired LED lighting to conform with current national and state standards throughout the entirety of the shop. Contractor will replace existing conduit as needed to run new wire.

3.2.6 Contractor will install outlets no more than 10’ apart to conform with current code in the mezzanine area, and in the interior and exterior walls of the office being built below the mezzanine.

3.2.7 Contractor will install a fully enclosed office area under the mezzanine adjacent from the wash sink/washer/dryer area. Office will include interior access door to conform to code, and an approximately 3’x7’ half-light, insulated, metal, matching door in the southeast corner. Both doors are to be fully framed, in good working order, and properly sealed to perform correctly for energy efficiency, and to keep rodents from accessing the office areas. Office area is to be framed, drywalled and finished, electrical outlets run and installed, to meet current code standards. Contractor will install outlets no more than 10’ apart to conform with current code.

Photo of Current Electrical Panels-

Photo 1 of Future Office Area-

Photo 2 of Future Office Area-

Photo of Some of the Current Lighting Fixtures (see above for more)-

Photo of Area for Exterior Door and area for Future EV Charging Station-

3.2.5 Contractor will remove current person door from the northwest corner of the Shop, and re-frame and install a new, same material, approximately 3’x7’ half light steel door and hardware, to be opening the opposite way of the current door to address wind, security and safety issues. Door must perform well and be completely sealed to address energy efficiency and to prevent rodent access.

Photo 1 of Door to Be Replaced-

Photo 2 of Door to Be Replaced-

Photo 3 of Door to Be Replaced-

3.3 Building 147 Greenhouse Summary

3.3.1 Contractors shall remove and dispose of existing evaporation coolers, lighting, ventilation, and heater.

3.3.2 Contractors shall repair cracked concrete walls and fill the hole left by one of the evaporative coolers. Concrete shall be cured in within manufacturer recommended temperature ranges.

3.3.3 Contractors shall repair holes in glass left by ventilation fan and evaporative cooler. All greenhouse glass shall be made should sealed, made with greenhouse rated materials to withstand fluctuations in temperature between -20 to 150F, be sloped to prevent ice build up, be sealed where joined with concrete, and conform to ASABE standards and IBC for transmissivity and snow load.

3.3.4 Contractors shall install the specified LED lighting and necessary electrical modifications to accommodate the wiring connections.

3.3.4.1 The lighting shall be as specified to achieve sufficient PAR density for crop supplementation: 48W 48” SUNPACK LED Grow lights (16 luminaires).

If these are unavailable, use LED or fluorescent lighting capable of providing 1000 lx.

3.3.4.2 Conduit and wiring shall be installed if existing wiring is inadequate, compliant with NEC codes.

3.3.4.3 Lighting shall be hung from the ceiling at evenly-spaced intervals.

3.3.5 Contractors shall install a new ceiling-mounted electrical heater/blower, connected to an appropriately sized ventilation tube.

3.3.5.1 The heater shall be as specified to achieve adequate heat during winter months: Phoenix Greenhouse Heater from greenhousemegastore.com. If this is unavailable, use an electrical ceiling-mounted heater capable of adjustable output and at least 1kW heat output.

3.3.5.2 Necessary modifications to the electrical wiring shall be made to accommodate the new heater’s current draw and voltage.

3.3.6 Contractors shall install a new ventilation system, including exhaust fans, thermostat-controlled shutters, ceiling vent openers, and Horizontal Air Flow (HAF) fans, and any necessary modifications to glass and electrical wiring.

3.3.6.1 New ventilation system shall be as specified:

3.3.6.1.1 Greenhouse Ventilation Package (2 30in fans and 2 42 in shutters) from greenhousemegastore.com, which includes exhaust fans, motorized, thermostat-controlled shutters, and thermostat. If this is unavailable, use exhaust fans/shutters capable of 12000 cfm and are thermostat-controlled,

3.3.6.1.2 Schaefer HAF Fans (2), with 12in diameter. If unavailable, use ceiling-mounted HAF fans capable of 2000 cfm total.

3.3.6.2 Conduit and wiring shall be installed if existing wiring is inadequate. Modifications shall be made to glass to accommodate fans and shutters.

3.3.6.3 Exhaust fans shall be placed on the North end and intake shutters on the South. HAF fans shall be installed at the middle (lengthwise) and halfway down the ceiling, facing in opposite directions to provide circular flow for mixing.

Vent openers shall be installed at even intervals along the ceiling vent on either side.

3.3.6.4 A designated circuit shall installed for the ability for a EV Charging Station. All line, conduit, materials, and one EV Charging station will be run approximately 20’ from the southwest corner of the greenhouse to a pre-approved area of the paved parking lot edge, including a concrete pad if necessary. The panel shall include a 100A (not GFCI) 240VAC circuit, capable of supporting one Ford Charge Station Pro or two 240V NEMA 14-50 outlets.

Avista shall rebate up to $5000 of the charger installation costs; contractor must have a working relationship with Avista, with stronger consideration to contractors that have taken the Avista federal rebate class(es). The contractor shall fill out all required paperwork for eligible rebates for upgraded lighting, rebates of up to $5000 of the charger installation costs through Avista, and any and all paperwork for any applicable federal rebate offers/programs upon completion of the project.

3.3.7 Work shall be conducted during normal daily working hours between 8 am and 4:30 pm.

Photos of Building 147 Concrete, Evaporative Coolers, and locations for new ventilation-

Figure 1 Cracked concrete for repair

Figure 2 Once this evaporative cooler is removed, the hole in the concrete must be filled

Figure 3 This shutter and fan must be removed and the glass repaired

Figure 4 Once this evaporative cooler is removed, the glass will need to be modified to accommodate the new shutters and exhaust fans. Similar openings will need to be made on the NE, NW, and SE corners for new shutters and fans

Figure 5 This heater/blower must be removed and replaced with the specified electric model

Figure 6 These luminaires must be removed and replaced with the specified LED models

Figure 7 If the electrical panel is insufficient, a new once with higher ampacity shall be installed

Figure 8 HAF fans shall be installed on the central rail of either side of the roof

Work shall be conducted during normal daily working hours between 8 am and 4:30 pm.

3.4 Contractor will provide materials, labor, equipment and all associated services, including recycling and removal of debris necessary to complete project.

3.5 Contractor must be familiar and have a good working relationship with the local electrical company that provides power to the buildings. The Contractor must be able to provide all rebate to the US Government. Contractor is required to assist USDA-ARS NSAR Unit in all applicable paperwork to be eligible for rebates to the US Government.

4.0 PROJECT REQUIREMENTS:

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction and services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (ie: EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award.

c. All work to meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs.

ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

4.1 Background & Site Description:

The project site is located at the Palouse Conservation Field Station (PCFS), USDA Building 103 and Building 147, 4153 Albion Rd Pullman, WA 99163.

4.3 Description of Work:

a. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

b. The Contractor will provide all the necessary materials and labor per

Section 3.0 and properly dispose of all material being replaced.

c. Contractor is responsible for any damage to adjacent equipment and miscellaneous objects that may become damaged during construction. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/ https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/

d. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

4.4 Government Furnished Equipment\Services

a. The Government does not anticipate the need in this project, but the Government will be available to assist with the identification/location of utilities as necessary.

b. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Existing Installations / Demolition: Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disturbances that might jeopardize on-going operations and research. Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all any materials removed that will not be retained.

5.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

5.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

a. Contractor shall furnish a Site Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) upon request,10 days after contract award. SSSP / APP shall be reviewed by the Government before construction work commences.

b. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

c. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

d. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

5.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR 21 working days prior to the need.

5.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

c. Government will not furnish any labor or equipment to unload or move materials or supplies.

5.9 Cleanup: The construction site shall be kept clean and free of debris at all times. Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.10 Warranty:

a. Submit data concerning the standard one year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

5.11 Final Payment/Contract Closeout: The following documents are REQUIRED

PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors minimum one (1) year warranty on work.

b. Operation and Maintenance Data

c. Release of liens.

d. Final Invoice

6.0 PROJECT SCHEDULE: The Contract time for this project is 180 calendar days from Notice to Proceed.