ATTACHMENT 1 - Statement of Work Template (Freezer_Cooler).docx

US Department of Agriculture (USDA)

ATTACHMENT 1

Statement of Work

Contents

Project Corvallis Walk-in Cooler and Freezer Condenser, Evaporator Replacement, and Associated Parts

General Information The Contractor will remove the existing Condensing Unit, Evaporator Cooler, and associated parts in one Walk-in Cooler and one Walk-in Freezer. The Corvallis Forestry Sciences Laboratory (CFSL) located at 3200 SW Jefferson Way, Corvallis, Oregon 97331. CFSL is located about 20 minutes West of I-5, in the Northwest section of Oregon State University. CFSL is bordered by SW Jefferson Way, SW 30th Street, SW 35th Street, and SW Washington Way.

1.0 Scope of Work

A. The Contractor shall install new/required parts and make operational the cooler unit in Room 171, utilizing Government supplied parts for the Condensing Unit and Evaporator Cooler unit.

B. The Contractor will provide and install parts for the cooler unit.

C. Provide and install a Penn A421 series electronic temperature control with off cycle defrost (per manufacture recommendations) on all cooler units.

D. Contractor will assess Government supplied parts and provide any additional parts required for full refrigeration operations.

E. Contractor supplied parts will be manufactured by Copeland/Emerson, or equivalent quality.

ADDITIVE (Freezer Unit)

A. The Contractor will assess and install new Water-Cooled Condensing unit, evaporator cooler and associated parts (provided by the Contractor) to make the freezer unit operational in Rooms 168.

B. Provide and install a Penn A421 series electronic temperature control with off cycle defrost (per manufacture recommendations) on all freezer units.

C. Contractor supplied parts will be manufactured by Copeland/Emerson, or equivalent quality.

Accessibility:

The work will be completed in the building at the Corvallis Forestry Sciences Lab/ 3200 SW Jefferson Way, Corvallis, Oregon 97331, and the Material Provided by the Forest Service is located on the back-loading dock. The work may be performed with FS personnel working in the general area.

Performance Period

The estimated start work date is May 1, 2023, work shall be completed within 90 calendar days.

Prework Conference:

Prior to commencement of work, the Contracting Officer (CO) or the Contracting Officer Representative (COR) will schedule a meeting with the contractor to discuss the contract terms, work requirements and schedule. At the conference, the Contractor shall designate, in writing, the name and phone number of the Contractor’s on-site representative and their contract responsibilities and authority. A post award conference with the successful offeror is required. It will be scheduled and held within 15 days after the date of contract award. The conference will be held at: Corvallis Forestry Sciences Lab at 3200 SW Jefferson Way, Corvallis, Oregon 97331.

Contractor Representative A. Provide an onsite contract representative who will oversee the performance of the work specified in this contract. Designate in writing to the CO, the name of the contract representative and an alternate(s) who shall have the authority to authority to act for the Contractor on all contract matters relating to daily operation of this contract.

B. The Contractor’s representative and alternate(s) must have a minimum of mid-level supervision and operational experience as well as be able to read, write, speak, and understand English. Notify the CO/COR at least 10 workdays in advance of any subsequent change of personnel in this position. Replacement personnel shall have the same level or better experience as the person being replaced.

Hours of Operations

Service activity shall be limited to the hours between 8:00 a.m. and 4:30 p.m., Monday through Friday, unless other hours are approved in writing by the COR. The Contractor shall conduct activities so that interference with facility occupants shall be kept at a minimum. The project site shall be open to facility occupants and free of hazards on weekends. Any activities requiring closure to any facility occupants shall be scheduled with the COR at least 7 days in advance.

Federal Holidays

A. The Contractor will not be required to perform work on a national holiday, or the day the holiday is observed. In the event that a schedule coincides with a national holiday, the services normally scheduled for that day shall be performed either the day before or the day after the holiday. Government personnel observe the listed dates as holidays:

1) New Year's Day – 1st day of January.

2) Martin Luther King, Jr's. Birthday – 3rd Monday of January.

3) President's Day – 3rd Monday of February.

4) Memorial Day - last Monday of May.

5) Juneteenth Day- 19th of June

6) Independence Day – 4th of July.

7) Labor Day – 1st Monday of September.

8) Columbus Day – 2nd Monday of October.

9) Veteran's Day – 11th day of November.

10) Any other day designated by federal statute, executive order, or presidential proclamation.

B. When a holiday falls on a Saturday, the preceding Friday is observed. When a holiday falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not by itself be cause for an additional period of performance or entitlement to compensation except as set forth within the contract.

Qualifications of Contractor or Employees

A. The Contractor must be registered/licensed with a municipality and ensure all personal are recognized professionals or supervised by recognized professional in commercial refrigeration systems and services.

B. The on-site supervisor shall have experience and demonstrated ability in both supervision and trades of work utilized to complete the contract.

Technical Approach

All solicitations will be evaluated for contracting based on their method of project delivery. This can be accomplished by submitting with the quote the following information:

1) Project Schedule

2) Description of how the work will be performed

3) List of contractor supplied refrigeration (cooler/freezer) parts

4) Associated workmanship and product warranties

5) List of equipment to be utilized

Definitions

A. One of the following methods of measurement for determining final payment is DESIGNATED on the SCHEDULE OF ITEMS for each pay item:

B. Designed Quantities (DQ). These quantities denote the final number or units to be paid for under the terms of the contract. They are based upon the original design data available prior to advertising the project. Original design data include the preliminary survey information, design assumptions, calculations, drawings, and the presentation in the contract. Changes in the number of units SHOWN in the SCHEDULE OF ITEMS may be authorized under any of the following conditions:

C. As a result of changes in the work authorized by the Contracting Officer.

D. As a result of the Contracting Officer determining that errors exist in the original design that cause a pay item quantity to change by 15 percent or more.

E. As a result of the Contractor submitting to the Contracting Officer a written request showing evidence of errors in the original design that cause a pay item quantity to change by 15 percent or more. The evidence must be verifiable and consist of calculations, drawings, or other data that show how the designed quantity is believed to be in error.

F. Staked Quantities (SQ) These quantities are determined from staked measurements prior to services.

G. Actual Quantities (AQ) These quantities are determined from measurement of completed work.

H. Vehicle Quantities (VQ) These quantities are measured or weighed in hauling vehicles.

I. Lump Sum Quantities (LSQ) These quantities denote one complete unit of work as required by or described in the contract including necessary materials, equipment, and labor to complete the job. They will not be measured.

2.0 Background

In the past three years we have been replacing component parts to Walk-in Coolers and Freezers as well as removing the entire Walk-in Coolers and Freezers. Currently we are replacing one Walk-in Cooler and Freezer each year until all of the 60-year-old units are replaced with more efficient Coolers and Freezers. We also have a problem with the existing Condensing unit housing that are pitted don’t allow us to incorporate a new water recovery system we had installed at the Corvallis Lab.

Contractor Requirements

3.0 Technical Requirements / Tasks

Tasks

A. Submit a work schedule of cooler/freezer replacement.

B. Contractor access additional parts required for full refrigeration operations.

C. Submit general details of cooler/freezer unit replacement, procedures, handling, and disposal of both replacement and removed condensing units.

D. Coordinate with the COR and/or Administrative Officer for electrical power interruptions and work area closures within 48 hours.

E. Lockout/Tagout requirements.

F. The Contractor shall remove and recycle all refrigerant components, handling and disposing of refrigerant system all in accordance with local, state, and federal requirements.

G. Inspect (for old fluid) and clean all existing refrigerant lines to comply with manufacture/best practice replacement installation.

H. BASE: install new/required parts and make operational the cooler unit in Room 171, utilizing Government supplied parts for the Condensing Unit and Evaporator Cooler.

I. ADDITIVE: assess/acquire and install new parts required parts to make the freezer unit operational in Rooms 168.

J. The contractor may reuse the existing wall mount bracket for the Condensing Unit.

K. If serviceable, re-use existing wiring and breaker box for the condensing units and evaporator coolers.

L. Install breaker and wiring per manufacture recommendations to accommodate the new water-cooled condensing unit located in Rooms 171.

M. Charge refrigerant lines/system per manufacture recommendations.

N. Install a Penn A421 series electronic temperature control with off cycle defrost (per manufacture recommendations) on all cooler (base) & freezer (additive) units.

Inspections and Acceptance Compliance Inspection / Project Closeout:

A. The Contracting Officer or the Contracting Officer's duly authorized representative will periodically inspect work completed to ensure compliance of assigned Tasks, Project Specifications and accept the supplies and/or services to be provided under this contract.

B. Inspection and acceptance will be performed by the COR, at contractor’s request.

Submit a work schedule

Contractor assesses for additional parts required

Submit general details of cooler/freezer unit replacement

Coordinate for electrical power interruptions

Lockout/Tagout

Proper handling and disposing of refrigerant systems

Inspect and clean all existing refrigerant lines

Install new parts and make operational the cooler units

Install new parts and make operational the freezer units

Charge refrigerant lines/system

Install a Penn A421 series electronic temperature control

4.0 Government Furnished

Government-Furnished Items

The Forest Service will deliver to the Contractor the following listed materials, supplies, property, or services; hereinafter referred to as Government-Furnished Items, at the pre-work conference or at a mutually agreeable time. The Contractor shall be liable for all loss, mishandled or the damage of Government-Furnished Items.

5.0 Deliverables / Schedule

Key Deliverables

Insert Deliverables / Schedule Here

6.0 Travel

Insert Travel Here N/A

7.0 Contractor’s Key Personnel

A. The Contractor must be registered/licensed with a municipality and ensure all personal are recognized professionals or supervised by recognized professional in commercial refrigeration systems and services.

B. The on-site supervisor shall have experience and demonstrate ability in both supervision and trades of work utilized to complete the contract.

8.0 Security Requirements

No security clearances are required, the contractor will be given a badge for the day they are working on the equipment then return the badge at the end of the day.

9.0 Data Rights

If data is to be produced, furnished, acquired, or used in meeting contract requirements, delineate the respective rights and obligations of the government and the contractor regarding the use, production, and disclosure of that data.

Insert Data Rights Here

10.0 Section 508 – Electronic and Information Technology Standards N/A

Attachment If applicable, include an Attachment stating Evaluation Factors and significant Subfactors representing the key areas of importance and emphasis to be considered in the source selection decision.

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