Attachment 1- Statement of Work (SOW) Specialty Bed Rental for RMR.docx

The Rocky Mountain Regional VA Medical Center (VAMC) requires Prospective contractors to provide the following Specialty Bed Rentals. This is a Brand name or equal to Hill-Rom Inc Bariatric Beds.

Salient Characteristics Compella Bariatric Bed with Low Air Loss

· Powered transport for precise turning and maneuvering

· Powered width expansion with one button from 40” to 50”

· Adjustable, low height frame and seat deflation

· Weight based pressure redistribution

· Continuous air flow to maintain cool and dry skin

· Side transfer helps make it easy and safe for patients to get in and out of bed

· Head of bed articulation for easy repositioning

· Head-of-bed angle indicator and alert

· Bed exit with alert silence supports fall prevention protocols

· Turn Assist

· Integrated scale

· CPR quick-release handle

· Sturdy side rails

· Intuitively designed controls

· Patient helper trapeze

· Bed Low Position 18.5"

· Bed High Position 26.8"

· Bed Std Width 43"

· Bed Std Length 91”

· Bed Weight Capacity 1000 lbs

· Surface Height – inflated (low air loss) 8.5” Total Care Bariatric Plus with Air

· Powered transport for precise turning and maneuvering

· Adjustable, low height frame and seat deflation

· Pressure redistribution air surface automatically adjusts to patient’s weight, movement, body type and position to prevent pressure injuries

· Technology to maintain cool and dry skin and protect against skin breakdown

· Head of bed alarms (30/45 degrees)

· Head-of-bed angle indicator and alert

· Bed exit with alert silence supports fall prevention protocols

· Integrated scale

· CPR quick-release handle

· Sturdy side rails

· Intuitively designed controls

· Patient helper trapeze

· Turn Assist

· Quick and easy length adjustment to fit patient and minimize need for repositioning

· Bed Low Position 19"

· Bed High Position 38"

· Surface Width 40”

· Surface length 72-84”

· Bed Std Width 44.5"

· Bed Std Length 81.5”

· Bed Weight Capacity 500 lbs

· Bed allows for multiple positions including chair and egress position P500 Therapy Surface and Pump

· Pressure redistribution air surface automatically adjusts to patient’s weight, movement, body type and position to prevent pressure injuries

· Technology to maintain cool and dry skin and protect against skin breakdown

· Anti-shear top cover to minimize shear and friction build up

· Air bladder in heel section to reduce pressure injuries at heels

· Bed Exit Alarm

· 30 Degree head of bed sensor

· Turn assist

· Bed Weight Capacity 500 lbs

· Mattress Dimensions when inflated: 84” x 35.5” x 8” Envella Air Fluidized Therapy Bed with Trapeze

· Air-fluidized therapy provides superior performance for major skin risk factors

· Adjustable, low height frame

· Weight based pressure redistribution in head section

· Side transfer helps make it easy and safe for patients to get in and out of bed

· Auto leveling bead bath to help maintain immersion for optimal therapy

· Head of bed articulation for easy repositioning

· Head-of-bed angle indicator and alert

· Bed exit with alert silence supports fall prevention protocols

· Improved, thinner lumbar support allows smooth, and comfortable transition from head-of-bed section into the bead bath

· Integrated scale

· Turn Assist

· Adjustable patient comfort settings

· CPR quick-release handle

· Easy to remove, self standing siderails

· Central brake and alert

· Intuitively designed controls

· Patient helper trapeze

· 350lbs weight capacity

· Bed

· Bed Low Position 22" (56 cm)

· Bed High Position 31.5" (80 cm)

· Bed Std Width 40" (101.6 cm)

· Bed Std Length 92.5" (235 cm)

· Bed Weight Capacity 350 lbs (159 kgs) Progressa ICU with multiple surface options

· Chest physiotherapy with in-bed percussion & vibration

· Continuous Lateral Rotation Therapy (CLRT)

· ICU proning accessory

· Technology to maintain cool and dry skin and protect against skin breakdown

· Technology to help patients stay in a better upright position and avoid sliding down

· Integrated incontinence management system

· Chair position with chair egress

· 3-mode bed exit

· Head of bed articulation for easy repositioning

· Head-of-bed angle indicator and alert

· Integrated scale

· Night Light

· Hands Free Emergency CPR & Trendelenburg

· Intuitively designed controls

· C-Arm compatible

· Drainage bag holders

· Four IV Sockets

· Integrated Oxygen Tank Holder

· 500 lb maximum patient weight

· Optional therapy surfaces (prevention, therapy, and pulmonary)

· Bed

· Bed Low Position 22" (56 cm)

· Bed Maximum Width 40.5” (103 cm)

· Bed Total Length 98” (248.9 cm)

SOW – HOSPITAL BED RENTAL

1.SCOPE OF WORK: The contractor shall provide rental for various types of hospital beds and ancillary equipment to the Rocky Mountain Regional VA Medical Center for the sole purpose of patient care for Veterans and within defined time frames for services.

2. PERFORMANCE PERIOD: This will be a bulk funded annually, Base Year plus Four One (1) Year Options contract. Rental charges calculated as daily rental rate. Estimated rental days for each bed listed in the Bed descriptions below.

3. RENTAL EQUIPMENT SPECIFICATIONS: We are seeking hospital bed rentals and rentals of other items. The following items will be delivered as needed to the VA Medical Center:

Hospital Beds: All beds must have labels affixed to the frame to identify the weight limit of the bed and bed meets IEC 60601-2-38 specifications. All beds must meet FDA Entrapment guidelines for all 7 zones.

Bed controls: Bed is to have separate staff control on footboard; Staff control must have illuminated buttons and upward angle for ease of use; Hand pendant is also to be illuminated for ease of use; Under bed light is desired to help reduce patient falls; AC receptacles are highly desired at the end of the bed to plug in accessories (will prevent falls).

Specialty Support Surfaces:

A Specialty Support mattress needs to provide pressure relief, moisture control, and be able to manage up to a stage 4 pressure Injury “A pressure injury is localized damage to the skin and/or underlying soft tissue usually over a bony prominence or related to a medical or other device”. (NPUAP 2016).

All bariatric equipment must be inspected by Biomed personnel prior to placing in service. FDA compliance and meet the Department of Veterans Affairs Safe Patient Handling requirement. All bed frames greater than 80” in length must have equivalent size mattresses. Mattress covers for low air loss mattresses will be replaced monthly.

Contractor clean up:

Contractor will remove trash and all debris from installation and packing materials. Areas will be left clean and free from debris.

Operator Manuals:

Operator Manuals to be provided to users and service maintenance to be provided as needed on rental equipment.

4. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES: N/A

5. MAINTENANCE: Vendor will provide manufacturer’s cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to VAMC and must be tagged with name of Vendor for ownership/identification purposes.

6. SERVICE REQUIREMENTS: Operator Training to be conducted to staff on proper use of equipment upon request.

In addition:

· Bed Frame vendor is to provide 24/7 Service 365 days a year.

· All requests for Bed Frame service are to have a maximum 2-4-hour field response to the facility.

· Bed Frame company is to provide a loaner product if a particular frame is to be down for more than 2-3 Hours within the Warranty time. The loaner frame provided must be equal or greater than the above specifications to the purchased frame.

· Bed Frame vendor must have the ability to provide 24/7- 365-day year rental for the above specified frame when the warranty ends or if additional bed frames are needed.

7. HOURS OF WORK: Beds will be delivered on an as needed basis for patients. The Contractor shall report to the Administrative office of the VAMC to get further direction regarding where the equipment will be delivered.

8. DELIVERY LOCATION: Bed rental deliveries will be to:

Rocky Mountain Regional VA Medical Center 1700 N. Wheeling Street Aurora, Colorado 80045

9. SCHEDULE FOR DELIVERIES/RETURNS: Requests for items made before 12:00pm will be delivered the same day. Request for items made after 12:00pm, delivery is expected by 12:00pm the following day. Equipment to be returned will be picked-up within 24 hours, unless there is an agreement to hold. Broken equipment must be picked-up as soon as possible.

10. IDENTIFICAION/PARKING: The Contractor’s employee(s) shall wear a visible identification at all times while on the premises of the VA Medical Center. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section.

11. PERMITS AND RESPONSIBILITIES: The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, Joint Commission, etc., and shall comply with all standards and/or requirements.

12. CONTRACTING OFFICER OR FACILITY POC: The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. The Facility POC for this contract is:

13. CONDUCT OF PERSONNEL: The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SOW or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SOW any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

14. CONTRACTOR PERSONNEL: The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract.

15. CHANGES TO CONTRACT: Any changes to this contract shall be made bi-laterally between the Contracting Officer and the Contractor.