Attachment 1-Statement of Work (SOW)_Appraisal Services.pdf

Blanket Purchase Agreement (BPA) Executive Office of the President (EOP) for Gift Appraisal Services

1.0 BACKGROUND AND PURPOSE

The mission of the Offices of Presidential Correspondence within the Executive Office of the President (EOP) is to listen to and understand constituents’ views, experiences, and ideas, and coordinate a response on behalf of the President. This Blanket Purchase Agreement (BPA) acquisition will allow the Executive Office of the President and its components both for the White House Office and the Office of the Vice President to efficiently and effectively appraise gifts that the First and Second Families and possible other members from other components may receive.

The overall goal of this acquisition is to provide the EOP with gift appraisal/consulting services that allows the Office of Presidential Correspondence to carry out their mission by: a) valuing gifts given to the First and Second Families, b) evaluating the gift(s) to determine further action on gifts received. The contractor shall provide the services as described in the scope on a Labor Hour (LH) type basis.

The Government reserves the right to award additional line items, dependent on the Government’s continuing requirement.

2.0 SCOPE

The purpose of this effort is to establish a single award BPA to provide the EOP with a consulting appraisal services utilizing White House assets and programs as required by the EOP. The contractor shall provide gift appraisal services for each requested component of the EOP by means of a Call Order.

The Government may require surge support during the base or any option period, and surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this SOW. Surge support over the life of the contract will not exceed 20% of the Contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to

FAR 52.217-8.

3.0 SPECIFIC TASKS

The contractor shall provide gift appraisal services to the requested component of the EOP, and provide an estimate for the requestor as stated in the individual call order.

3.1 Specific Requirements/Tasks:

a) The Contractor shall provide gift appraisal services as identified in each Call Order.

b) The Contractor shall provide, in writing, justifications/proof of the accuracy or derivation of appraisals as requested by the Contracting Officer Representative (COR)

c) Prior to conducting any off-site work, Contractor shall provide a written justification for all appraisal(s) or project(s) identified for off-site work and estimated hours to the COR identified in each Call under the BPA. Upon evaluation of the justification, the COR will notify the Contractor of the approval/disapproval decision to proceed with the off-site work.

4.0 DELIVERABLES

The Contractor shall provide Delivery or Deliverables for gift appraisal services as identified in each Call Order. The Contractor shall provide deliverables to the addresses/email addresses identified in each Call Order issued under this BPA or to the addresses identified by the COR/Administrative Point of Contact (POC).

4.1 Marking for Delivery

Unless otherwise specified, all deliverables submitted to the Government shall clearly indicate the BPA Number, Call Number, Contractor’s name, description of services contained therein and the consignee’s name and address for which the information is being submitted.

4.2 Inspection and Acceptance

Inspection and acceptance of the services and support to be furnished under each Call Order shall be made by the appropriate COR/Administrative POC or other authorized representative designated in each Call Order.

All deliverables will be inspected for content, completeness, accuracy and conformance to the BPA requirements by the COR/Administrative POC, or other authorized representative designated in each Call Order. Inspection may include validation of information as specified in each Call Order. The scope and nature of this inspection will be sufficiently comprehensive to ensure the completeness, quality and adequacy of all deliverables.

4.3 Non-Conforming Deliverables

Unless otherwise specified in individual Call Orders, non-conforming services will be rejected.

Deficiencies will be corrected, by the Contractor, within 3 workdays of the rejection notice or as time constraints deem necessary. If the deficiencies cannot be corrected within 3 workdays, the Contractor shall immediately notify the COR, or other authorized representatives designated in each BPA Call of the delay and provide a proposed corrective action plan within 3 workdays or as time to confirm dictates more urgent action.

4.4 Notice Regarding Late Delivery

The Contractor shall notify the COR/Administrative POC, as soon as it becomes apparent to the Contractor that a scheduled delivery will be late. The Contractor shall include in the notification the rationale for late delivery, the expected date for the delivery and the impact of the late delivery. Such notification in no way limits any Government contractual rights or remedies including but not limited to termination.

5.0 PERIOD OF PERFORMANCE

The performance period of this BPA shall be a total of five (5) years (One (1) one-year base period plus four (4) one-year optional periods). Each Call Order shall specifically set forth the items to be delivered and specify the delivery and/or period of performance.

6.0 PLACE OF PERFORMANCE

The primary place of performance is located in the Washington, DC area. The majority of work shall take place on-site, at the Executive Offices. However, some work as needed may be performed off-site at the discretion of the COR. Each Call Order shall specify the place of performance, if different from the BPA.

Alternate Place of Performance-: As determined by the COR, Contractor personnel may be required to work at an alternate place of performance (e.g., home, the Contractor’s facility, or another approved activity within the local travel area), in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, Government closure due to inclement weather, etc.). Non-emergency/Non-essential Contractors should not report to a closed Government facility. Contractors shall prepare all deliverables and other contract documentation utilizing Contractor resources. To the extent possible, the Contractor shall use best efforts to provide the same level of support as stated in this SOW. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the Contractor, may request an equitable adjustment pursuant to the Changes clause of the contract/order.

In the event of a Government shutdown, and as directed by the COR, the Contractor shall continue performance in emergency or mission essential conditions.

7.0 BPA CEILING

The contractor shall perform the effort required by this BPA on a LH basis. The BPA will have a Not-to- Exceed (NTE) ceiling of $1,500,000.00 for a five-year period. The ceiling price is the Government’s best estimate of costs for performance over the five-year period and does not represent a guarantee that the volume of services through the BPA Call Orders will be to the $1,500,000.00 ceiling.

8.0 BPA ORDERING INSTRUCTIONS

8.1 Authorized Users

Only authorized users may place orders under the BPA. Authorized users are Contracting/ Ordering Officers from the EOP.

8.2 Call Order

Each Call Order issued under the BPA shall identify estimated hours required, period of performance or deliverable(s) and deliverable date(s), Government Furnished Information (GFI), if applicable, and the COR or Administrative POC. All Call Orders placed under the BPA are subject to the terms and conditions of the basic agreement. In the event of any conflict between the Call Order and the BPA, the BPA will take precedence.

9.0 OPERATING AND SYSTEM CONSTRAINTS

9.1 Other Pertinent Information or Special Considerations

The Contractor shall not perform inherently governmental functions under this order, such as determining federal program priorities or budget policy, directing or controlling federal employees, or determining what supplies or services are to be acquired by the Government. Any exercise of discretion, policy judgments, or final decisions must be reserved for Government officials only.

9.2 Identification of Non-Disclosure Requirements

The Contractor shall have access to information, records, and live data, which may be sensitive and/or proprietary, including information about Government files, source selection activities and processes, system vulnerabilities, data processing activities or functions, user IDs, passwords, and other sensitive information. The Contractor shall not divulge information about Government files, source selection activities and processes, or any other sensitive information to anyone not authorized to receive such information. The Contractor shall ensure that other persons are authorized to receive sensitive information before releasing it to them. All Contractor personnel must execute an EOP-provided

Contractor non-disclosure agreement (NDA) for all services contracts regardless of award amount. The

NDA must be signed within one week of the order being issued. The EOP Contractor is responsible for obtaining and maintaining NDAs for each Contractor employee assigned to this order. The NDA must be executed between the Contractor employee and the Government before the employee has access to

Government furnished information. The NDA may be revised during the life of the order. Updated NDAs may be required throughout the life of the order. The Contractor shall provide electronic copies of the

Government’s Non-Disclosure Agreement (NDA) signed by all Contractor personnel staffing this order.

NDAs for initial personnel shall be provided to the COR at the start of order performance. The rolling 90-

Day Action Plan; updated on a monthly basis, must contain a certification that the Contractor is in compliance with the NDA requirements of the order, and must include electronic copies of NDAs signed by any personnel who began performance during the relevant month.

10.0 Government Furnished Equipment (GFE)

If applicable, GFE will be specified and provided at the Call Order level. The Contractor shall only use

Government provided equipment or property for the performance of the tasks. Any special equipment required is to be coordinated with the respective Call Order COR/ Administrative POC for approval before use.

11.0 SECTION 508 ACCESSIBILITY STANDARDS.

The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.41 - Information, Documentation, and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology products are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria