Attachment 1 - Statement of Work (SOW) 11-21-22.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment ............................................................................................................................................. Error! Bookmark not defined.

Project Pilot housing in McCall, Idaho

General Information

1.0 Scope of Work

This contract is to secure rental housing for agency smokejumper pilots that are temporarily detailed to McCall, Idaho from their regular duty station of Ogden, Utah. The desire is to secure 3 individual accommodations.

2.0 Background

Temporary housing is needed for pilots that are detailed to McCall, Idaho on a temporary basis to support the national smokejumper base there.

Hotel rooms are very scarce during the peak of the tourist season in McCall, which coincides with the time the smokejumper pilot services are most needed. Additional challenges occur when pilots are mobilized to distant incidents and return late to McCall without any accommodations available. Hours spent trying to find accommodations cuts into the pilots’ off-duty hours – delaying their mission start time the following day. During peak season months the federal government rate rooms are often not available and hotel rates soar to triple or higher of the established per diem rate.

From 2013 until 2022 houses were rented for the season to alleviate accommodation shortages and the high cost of housing pilots in hotels. This resulted in a significant savings to the government, aircraft continuously staffed and no accommodation shortages for the pilots.

Contractor Requirements

3.0 Technical Requirements / Tasks

Three individual, fully furnished (beds, kitchen table and chairs, couches, chairs, television, etc.) housing units in, or within, 15 miles of McCall, Idaho city center yearly between the period of May 1st until September 30th each year (dates may vary slightly +/- 2 weeks). Housing units will be need for the base year and for 4 option years. Refer to the schedule of items in section 5.0.

Each housing unit is required to have a minimum of 1 bedroom and 1 full bathroom (tub, shower, sink, toilet, and towels), cooking facilities (cooktop stove, oven, microwave, refrigerator, silverware, plates, bowls, and cookware), on site laundry facilities, high speed wireless internet, and parking for at least one vehicle.

Each housing unit is to include cleaning service prior to arrival, at crew swap out, and end at the end of each rental period. All areas of the unit shall be cleaned, and the bed lines and towels will be changed. Crew swaps occur on average of once per month. The vendor will be notified prior to the swap.

If facility amenities are available, such as a recreation facility, fitness room or swimming pool, personnel should be allowed access during the established hours of the facility.

If there are any rules or regulations that need to be adhered to by the government employees, please submit these with your quote. Upon receipt of quotes, the U.S. Forest Service may request a visit to the proposed facility to ensure it meets the minimum requirements.

Prior to each rental period, the vendor shall provide a Point of Contact (POC) that includes their name, phone number, email address and emergency/afterhours contact information.

The POC shall arrange a time and location for local key pickup/drop-off with agency personnel prior to the start of the rental period. Upon arrival, government personnel will do a walkthrough of each unit. Any damage will be documented and photographed. The vendor POC will be notified of any existing damage.

4.0 Government Furnished

N/A

5.0 Deliverables / Schedule

Housing shall be invoiced on a monthly schedule. Send invoices to COR Bart Littlefield, bartlittlefield@usda.gov.

Schedule of Items

LINE

ITEM DESCRIPTION QTY UNIT UNIT

PRICE AMOUNT

Base Year - Pilot Housing 03/01/23 - 02/28/2024 is the period of performance with rental period 5/01/2023 - 9/30/2023.

5 Month

Option Year 1 - Pilot Housing 03/01/24 - 02/28/2025 is the period of performance with rental period 5/01/2024 - 9/30/2024.

NOTE: Each year after the base year -before the exercise of the option the dates for the actual rental period could vary.

5 Month

Option Year 2 - Pilot Housing 03/01/25 - 02/28/2026 is the period of performance with rental period 5/01/2025 - 9/30/2025.

NOTE: Each year after the base year -before the exercise of the option the dates for the actual rental period could vary.

5 Month

Option Year 3 - Pilot Housing 03/01/26 - 02/28/2027 is the period of performance with rental period 5/01/2026 - 9/30/2026.

NOTE: Each year after the base year -before the exercise of the option the dates for the actual rental period could vary.

5 Month

Option Year 4 - Pilot Housing 03/01/27 - 02/28/2028 is the period of performance with rental period 5/01/2027 - 9/30/2027.

NOTE: Each year after the base year -before the exercise of the option the dates for the actual rental period could vary.

5 Month

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

N/A

10.0 Section 508 – Electronic and Information Technology Standards