Attachment 1 - Statement of Work - Process Service Services.pdf

Statement of Work U.S Attorney’s Office, District of Columbia

Process Serving Services

1.0 INTRODUCTION

The mission of the United States Attorney’s Office for the District of Columbia (USAO- DC) is to enforce the criminal laws of United States and the District of Columbia, defend the interests of the United States in civil litigation, and respond to the public safety needs of the District Columbia community by leading an effective, well-coordinated law enforcement effort that contributes to the overall goal of improving the quality of life in the District of Columbia.

The USAO-DC is divided into five litigating Divisions: Appellate, Civil, Federal

Criminal District, Special Proceedings and Superior Court. Other sub-divisional components include the Administrative Division, the Front Executive Office of the United States Attorney, Financial Litigation Unit, Intelligence, Criminal Investigative Units, Victim/Witness Assistance, and a Law Enforcement Coordination Office.

The USAO-DC is unique amongst the 94 U.S. Attorney’s Offices, not only by virtue of its size and its varied responsibilities, but their jurisdictional area of responsibility. Specifically, USAO-DC is the largest district office in the nation, with over 400 Assistant United States Attorneys and over 350 Support personnel. USAO-DC is the only district that adjudicates cases within two separate and distinct jurisdictions - the Federal District as well as the District of Columbia. With consideration to the latter, USAO-DC’s Superior Court Division functions like a local District Attorney’s Office, which entails prosecuting homicides, assaults, and sex crimes as well as other types of serious offenses.

The Civil Division represents the United States and its various departments and agencies, at both the trial and appellate levels in civil actions filed in their specific jurisdiction. Overall, they are part of the Department of Justice and provide legal and investigative services for lawsuits brought against, and by, the United States.

2.0 SCOPE OF WORK

The purpose of this SOW is to define the requirements for Process Servers in support of the United States Attorney Office, Washington, DC (USAO-DC). This requirement is needed to effectively assist in the adjudication of the criminal and Civil Court proceedings and depositions.

2.1 Process Servicing: The contractor will:

On a monthly basis, serve approximately 20 to 40 various trial and non-trial subpoenas, material witness warrants, judicial summons, writs of garnishments and executions, notices of depositions, debtor’s exams, complaints, or other documents as required, ensuring to effectuate the requested service on individuals, designated companies, organizations and entities.

2.2 Process Service Area: The Contractor will have the ability to:

Serve legal documents within the local service area and all nationwide localities of the United States:

a. Local Service Area – Is defined as USAO-DC - 601 D Street, NW, Washington, DC 20530, being the focal (starting) point of distance and calculated out to a 50-mile circumference range in all geographical directions.

b. Nationwide Service – Is defined as all other localities and/or states outside of the previously mentioned focal point address and the 50-mile circumference range in all geographical directions.

2.3 Types of Service: The Contractor will have the ability to:

Routine Service: Receive all service documents electronically and by physical means:

a. Electronic Receipt - Is defined as the Contractor having the ability to receive service documents via fax, scan, and email.

1) When the service documents are received electronically, the contractor will be responsible for sending an Acknowledgement of Receipt email to the Requestor no later than 5pm (EST) of the same day.

Note: If the service documents are forwarded to the Contractor after 4:00pm (EST), the Contractor is responsible for sending an acknowledgement of receipt email to the Requestor no later than 9am (EST) the following business day.

b. Physical Means (Receipt) - Is defined as the Contractor having the ability to report to the lobby of the United States Attorney’s Office, 601 D Street, NW, Washington DC, 20530 and physically collect the service documents to be served.

1) When physically collecting the service documents, the contractor will be responsible for sending an Acknowledgement of Receipt email to the Requestor no later than 5pm (EST) of the same day; or provide written documentation to the Requestor, acknowledging possession of the service documents upon receipt.

Note 1: When the Contractor is notified of a request for service through physical means, collection of the documents must occur within 4 hours of the request.

Note 2: If the service documents are collected by the Contractor after 2:00pm (EST), the Contractor will be responsible for sending an Acknowledgement of Receipt email to the Requestor no later than 9am the following business day; or provide written documentation to the Requestor, acknowledging possession of the service documents upon receipt.

c. Initiation of Service for Routine Documents – Contractor should have the ability to:

1) Trial Subpoenas – Initiate service of the required service documents within 48 hours of receipt and/or up until 8:00am the day of trial.

2) Non-Trial Subpoenas – Initiate service of the required service documents within 72 hours of receipt. Includes material witness warrants, judicial summons, writs of garnishment and execution, notices of deposition, debtor’s exam, complaints, or other documents.

Note: No fewer than l0 attempts must be made to serve the documents.

Expedited Service: The Contractor must have the ability to receive the service documents electronically and by physical means:

a. Electronic Receipt - Is defined as the Contractor having the ability to receive the service documents via fax, scan, and email.

1) When the service documents are received electronically, the contractor will be responsible for sending an Acknowledgement of Receipt email to the Requestor no later than 5pm (EST) of the same day.

Note: If documents are forwarded to the Contractor after 4:00pm, the Contractor will be responsible for sending an Acknowledgement of Receipt email to the Requestor no later than 9am (EST) the following business day.

b. Physical Means (Receipt) – Is defined as the Contractor having the ability to report to the lobby of the United States Attorney’s Office, 601 D Street, NW, Washington DC, 20530 and physically collect the service documents to be served.

1) When physically collecting the service documents, the Contractor will be responsible for sending an Acknowledgement of Receipt email to the Requestor no later than 5pm (EST) of the same day; or provide written documentation to the Requestor, acknowledging possession of the service documents upon receipt of the service

Note 1: When the Contractor is notified of a request for service through expedited physical means, collection of the documents must occur within 2 hours of the request.

Note 2 If documents are collected by the Contractor after 4:00pm (EST), the Contractor will be responsible for sending an acknowledge of receipt email to the Requestor, no later than 9am (EST) the following business day; or provide written documentation to the Requestor, acknowledging possession of the service documents upon receipt of the service

c. Initiation of Service for Expedited Documents - Contractor shall have the ability to:

1) Trial Subpoenas – Initiate service of the required service documents within 24 hours of receipt and/or up until 8:00am the day of trial.

2) Non-Trial Subpoenas – Initiate service of the required service documents within 48 hours of receipt. Includes material witness warrants, judicial summons, writs of garnishment and execution, notices of deposition, debtor’s exam, complaints, or other

Note: No fewer than l0 attempts must be made to serve the documents.

2.4 Proof of Service:

Routine Service

a. Sign and Return Documents - Sign and return the relevant proof of service information to the District within Two (2) business days after service has been completed or no fewer than l0 attempts have been made to serve the documents.

b. Secure Website Availability - Maintain a secure internet website accessible by USAO-DC relevant divisions to track the status of all documents to be served. The Contractor will maintain up to date information (to the day) of all service attempts and completed services.

The Contractor should be available by phone or email during normal business hours (8am to 5pm) – EST.

c. Issue with Serving Documents - Contact the District by phone or email of any problems serving subpoenas, material witness warrants, judicial summons, writs of garnishment and execution, notices of deposition or debtor's exam, complaints, or other documents (e.g. if the individual we intend to serve no longer lives at the address provided); locating individuals addresses who may have moved or are incorrect.

Note: Any emails or phone calls made by the District to Contractor, after the normal business hours (5pm EST), must have a response sent to the District no later than the next business day.

Expedited Service

a. Sign and Return Documents - Sign and return the relevant proof of service to the District within 24 hours after service is completed or no fewer than 10 attempts have been made to serve the documents.

b. Secure Website Availability - Maintain a secure internet website accessible by USAO-DC relevant divisions to track the status of all documents. The contract company will keep up to date information (within the day) of all service attempts and completed services. The Contractor should be available by phone or email during normal business hours (8am to 5pm) – EST.

c. Issue with Serving Documents - Contact the Requesting Office by phone or email of any problems serving subpoenas, material witness warrants, judicial summons, writs of garnishment and execution, notices of deposition or debtor's exam, complaints, or other documents (e.g. if the individual we intend to serve no longer lives at the address provided); locating individuals addresses who may have moved or are incorrect.

Note: Any email or phone calls made by the Requesting Office to Contracting Office after the normal business hours (5pm EST) must have a response sent to the Requesting Office no later than the next business day.

2.5 Supplemental:

The Contractor must:

a. Tracking Service - Have tracker capability, via cell phone, GPS or any Other validated and accepted means, in case that information is needed or used at a later court or deposition hearing if service is challenged.

b. Not be a Party to the case - Employ process servers who are not parties to the case in which the subpoenas, material witness warrant, judicial summons, writs of garnishment and execution, notices of deposition or debtor's exam, complaints, or other documents are being served.

c. Age - Utilize contract employees that are at least 18 years of age.

d. Available to Testify – Be available to testify at trial or hearings, (to include subpoena attachment hearings), proving the adequate and legal service of such documents.

Documents will include, but not limited to, material witness warrants, judicial summons, writs of garnishment and execution notices of deposition or debtor's exam, complaints, or other documents).

e. Additional Copies of Service Documents – Obtain prior approval from the Requesting Office if any additional copies of service documents are needed by the Contracting Office to facilitate process services.

3. Contract Administration Data

The Contracting Officer for this contract is:

Jonathan Mayfield Executive Office for US Attorneys Deputy Assistant Director of Acquisitions Desk: 202-252-5403 Jonathan.Mayfield@usdoj.gov

The Contracting Officer’s Representative (COR):

Perla McKay Executive Office for U.S. Attorneys Acquisition Staff Desk: 202-252-5417 Perla.McKay@usdoj.gov

Written communications shall make reference to the contract number and shall be emailed to Jonathan.Mayfield@usdoj.gov and Perla.McKay@usdoj.gov.

4. Payment/Invoice Requirements

Payment for actual work and services rendered under this contract will be made in accordance with the Prompt Payment Act. Invoices shall be submitted monthly by the 1st day of the following month. Invoices shall only be submitted after services have been rendered and accepted. To constitute a proper invoice, the invoice must be submitted in accordance with FAR 52.212-4(g). In addition, the following information must appear on the invoice:

• Date service was performed

• Location service was performed

• Named of Served

• Applicable CLIN(s), unit price(s), quantity(ies)

• Contract Number

Invoices shall be submitted to electronically to the invoicing mailbox to Financial Division at USADC.acctspayable@usdoj.gov. All follow-up invoices shall be marked “Duplicate of Original.”

5. Evaluation Criteria

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Business Capability Statement to perform services in the District of Columbia area.

2. Active SAM.gov Unique Entity Identifier (UEI).

3. Price per service (Local and Nationwide).