Attachment 1 - Statement of Work - Legionella Analysis.doc

STATEMENT OF WORK (SOW)

1. Contract Title.

Legionella Analysis Services for Buildings 16,154,168, 169, Fort Harrison, MT and Building 15, Miles City, MT.

2. Background.

The Fort Harrison campus is comprised of three buildings. Building 169 is an Inpatient Mental Health and Residential Rehabilitation facility. Built in 2010, it has a capacity of 30 patients. Building 154 is the Main Hospital, Building 16 is the Fire Hall that houses VA firefighters. Lastly, the Liberty House, building 168, is a guest stay facility for family and ambulatory patients. At the Miles City campus, only building 15 will be sampled. This is the Community Living Center (CLC) which provides long term care for Veterans.

3. Scope.

Services are to be performed for samples collected from Buildings 16,154,168, 169, Fort Harrison, MT and Building 15, Miles City, MT.

4. Specific Tasks.

This Delivery Order is for performing analysis of water samples for the detection of Legionella only, for VA Montana Healthcare System (VAMTHCS). The duration of work under this Delivery Order will not exceed three hundred sixty-five (365) calendar days. The Contractor shall provide certified testing results to the Contracting Officer’s Representative (COR) within 24 hours of testing completion. Services should be provided in accordance with the current negotiated contract terms. All references identified in original contract remain in full effect. Legionella testing and analysis services must be conducted in accordance with VHA Directive 1061 Appendix C and CDC Elite Lab protocol dated March 4, 2024 or most current version. The analytical laboratory shall be located within a radius of 1100 miles from VAMTHCS. Please propose a firm-fixed price for Legionella Water Sample Analysis only. VAMTHCS staff will collect environmental water samples in accordance with sampling protocol and ship 80 water sampling containers each quarter for a total of 320 per year.

5.1. Please provide 80 water sampling containers within 5 days of issuance of Delivery Order and provide follow-up sample containers at a 90-day interval.

5.2. Provide six (6) additional follow up samples per quarter to verify remediation tactics.

5.3. Serotype of positive samples, 4 per quarter making a total of 16.

5.4. Shipping to include shipping containers (see section 9-Other Pertinent Information or Special Considerations), return shipping labels, and 250ml sample bottles. Bottles shall be shipped on an on-call basis.

5.5 Return shipping requires FedEx or UPS overnight service.

5.6 Results reporting within 3 calendar days of completion of analytical testing.

5. Performance Monitoring The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The CO and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work.

6. Security Requirements The C&A requirements do not apply a Security Accreditation Package is not required. Staff will follow privacy and security policies and procedures.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Enclosure(s): None

8. Other Pertinent Information or Special Considerations.

9.1 Any oral directions, instructions, explanations, commitments and/or acceptances given by any Government employee to the Contractor or his personnel, shall not be construed by the Contractor as a change in scope to this delivery order. Any change in scope of work must be issued to the Contractor, in writing, by the Contracting Officer to be binding on the government.

9.2 Shipping boxes shall be ULINE S-18943 type along with bubble wrap bags.

9.3 “Pre-Proposal” Conference is not required prior to submission of the cost proposal. This in no way authorizes the contractor to conduct any work at the site. Although a Pre-Proposal Conference is not required by the Government, the Government will make itself available for pre-award meetings upon timely notification to the Contract Specialist.

9. Period of Performance.

Services to start on October 15th, 2024. Contract shall be for one (1) base year, renewable each consecutive year for four (4) years thereafter, for a total of five (5) years, ending no later than October 14th, 2029.

10. Delivery Schedule.

SOW Task # - 5.1 Deliverable Title - Sampling Container Format - Standard physical container (250 mL) Number - 80 Calendar Days After Contract Start - 5 calendar days after issuance of delivery order and every subsequent 90-day interval SOW Task # - 5.2 Deliverable Title - Additional Samples Format - Standard physical container (250 mL) Number - 6 Calendar Days After Contract Start - 5 calendar days after issuance of delivery order and every subsequent 90-day interval

SOW Task # - 5.3 Deliverable Title - Serotype of Positive Samples Format - Electronic (PDF) Number - 4 Calendar Days After Contract Start - 3 calendar days after completion of quarterly analytical testing SOW Task # - 5.4 Deliverable Title - Shipping Instructions Format - Shipping boxes and return labels. See Section 9.2 for details on boxes.

Number - 6 Calendar Days After Contract Start - 5 calendar days after issuance of delivery order and every subsequent 90-day interval

SOW Task # - 5.6 Deliverable Title - Results Report Format - Electronic (PDF) Number - 1 Calendar Days After Contract Start – 3 calendar days after completion of quarterly analytical testing