Attachment 1 Statement of Work_Janitorial Services.pdf

Attachment 1

Statement of Work (SOW) Janitorial Services, Corozal, Puerto Rico

BACKGROUND

The United States Department of Agriculture (USDA) Natural Resource Conservation Service (NRCS) needs to obtain janitorial services for approximately 1,968 square feet at their Corozal Field Office located at 29 San Ramon St. Suite 2, Corozal, Puerto Rico.

A. GENERAL REQUIREMENTS

The contractor shall furnish all labor, supervision, equipment, transportation, quality control, and supplies necessary to satisfactorily perform the services to acceptable standards. It is intended that the services will include, whether specifically listed or not, all functions normally considered part of a commercial janitorial work.

The contractor shall make careful selection of janitorial cleaning products and equipment to:

1. Use products that are package ecologically

2. Use products and equipment considered environmentally beneficial and/or recycled products that are phosphate free, non-corrosive, non-flammable, and fully biodegradable;

and

3. Minimize the use of harsh chemicals and the release of irritating fumes.

a. Acceptable products may be found at www.gsa/gov/p2products

The offeror shall provide and select paper and paper products (ex. Bathroom tissues and paper towels) with recycled content conforming to EPA’s CPG.

The Government will furnish utility services at existing outlets for use in those facilities provided by the Government and as may be required for the work to be performed under the contract:

electricity, fresh water, sewage service, and refuse collection (from existing collection points).

Information concerning the location of existing outlets may need to be obtained from the Corozal POC. Utilities specified above will be furnished at no cost to the Contractor. The contractor shall provide and maintain at his/her expenses, the necessary services from existing Government outlets to the site of the work.

B. SUPPLIES, MATERIAL AND EQIPMENT REQUIREMENTS

The contractor is required to furnish all necessary supplies, materials, and equipment to include but is not limited to toilet paper, hand soap, dispensers, hand sanitizer, brooms, brusher, dusting cloths, wet mops, sponges, squeegees, glass cleaner, metal polish and scouring powder.

During the performance of the contract, the Contractor shall keep the Contracting Officer apprised of changes in personnel to ensure that performance of this contract is not delayed. At the end of contract performance, or when a contract employee is no longer working under this contract, the Contractor will notify immediately the Contracting Officer and will provide a substitute to continue with the services requested.

C. SAFETY REQUIREMENTS

All Contractor personnel shall comply with all applicable Federal, State and Local laws while engaged in the performance of this contract to include safety policies and regulations established by the USDA-FPAC. All hard copy publications are available via the reference websites listed below. Supplements or amendments to listed publications may be issued during the life of the contract.

1. Occupational Safety and Health (OSHA) The Contractor shall comply with all provision of the William-Steiger Occupational Safety and Health Act of 1970to include 29 Code of Federal Regulation (CFR) Par 1910 (Occupational Safety and Health Standards), and all applicable safety and health codes ad standards of the state and local jurisdictions where the work is to be performed. Periodic inspections will be made by the Government to ensure safe and healthy working conditions. Provisions of the William-Steiger Occupational Safety and Health Act of 1970 and the OSHA Standards can be found electronically at: www.osha.gov

2. Safety, Health and Environmental Requirements. The Contractor shall ensure that personnel comply with all the USDA-NRCS safety, health, fire protection, and security policies, guidelines, and directives. The Contractor shall ensure safety in the assigned work areas and shall identify safety hazards to the designated office representative.

Before any work is performed, the Contractor shall advise people performing the work of any hazards involved.

3. Energy Conservation. The Contractor shall participate in Government utility conservation and resource recycling programs. The Contractor shall instruct all personnel in energy and resource conservation practices and shall require them to operate utilizes under conditions that preclude wasteful use of energy. Current recycling programs include aluminum cans, paper, and printer ink cartridges. Federal guidelines conserving recycling can be found at: www.ofee.gov

D. BASIC CLEANING SERVICE REQUIRED

The Contractor shall maintain the premises and all areas of the Property of which the Government has routine access in a clean condition and shall provide supplies and equipment to provide these services. The contractor shall be entitled to assume that the following frequencies of cleaning tasks shall be enough.

If the offeror elect to perform any cleaning tasks less frequent, and the level of cleanliness does not meet the government’s approval, the Government may direct the Contractor to increase the frequency that such tasks are performed up to the frequency set forth below without incurring liability of an adjustment.

1. Three times weekly:

a. Cleaning cubicles- damp wipe desks, spot clean and dust office chairs and surrounding equipment.

b. Cleaning of floors- Sweep and mop entrances, lobbies, offices, kitchen area, and toilet rooms. Cleaning of corridors.

c. Bathroom cleaning- Scrub toilet rooms, clean all toilet fixtures, replenish toilet supplies, as needed.

d. Kitchen Cleaning- damp wipe high areas, Empty trash receptables, dispose of all trash and garbage generated in or about the area.

e. Cleaning of surfaces- Clean glass doors, dust all doors, window frames, wall hangings and other wall accessories.

f. Specialized products for each material.

MISCELLANEOUS DUTIES

In addition to the work specified above, the contractor shall perform the following duties in conjunction with the cleaning operation:

1) Turn off lights in rooms when not in user

2) Report fires, hazardous conditions and items need of repair.

3) Report any signs of insects/rodents.

4) Report any open or unlocked entrance doors.

5) Report any harassment that occurred while on the site

6) Report any packages left at the front door without disturbing it.

7) Report any close and window left open.