ATTACHMENT 1 - Statement of Work-Installation BAF Pivot Fans FMS 4.pdf

Attachment #1 - W9127Q-24-R-0008 INSTILLATION of BAF PIVOT FAN

Statement of Work

W9127Q-24-R-0008

1. GENERAL

a. Scope: Requirement is to install twelve (12) wall mount Industrial Fans at the MSARNG Field Maintenance Shop #4, Gulfport, MS. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to install wall mount industrial fans and endure proper function of all fans as defined in this Statement of Work

(PWS/SOW).

b. Background: Fans are already on location at FMS #4 in Gulfport, MS. MS ARNG purchased 12 of these Big Ass industrial Fans in August of 2022 but were unable to provide installation at that time. These fans are the Pivot series manufactured by Big Ass Fan Company. Fan Specs are attached and available upon request.

c. Period of Performance (PoP): The PoP for this requirement is 30 days. The anticipated start date of performance is NLT 01 May 2024.

d. Hours of Operation: 07:30 – 16:00 Tuesday thru Friday and 07:30 – 15:00 every other Monday, w/exclusion of standard holidays

e. The contractor shall determine the manner in which the requirements set forth in this PWS/SOW are to be accomplished. However, the Contractor may only work on site during standard business hours unless deviation is previously approved. A list of federally recognized holidays is available on http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal- holidays.

f. Place of Performance: Fans are located and shall be installed at:

MSARNG Field Maintenance Shop #4

4221 HEWES AVENUE

GULFPORT MS 39507-3912

g. Site Visit will be conducted on Thursday, 21th March, 2024 at 10:00 AM (CST) at Field Maintenance Shop #4 on 4221 Hewes Avenue in Gulfport, Mississippi. Information provided at this site visit as well as answers to questions shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless solicitation is amended in writing. If an amendment is issued, normal procedure relating to the acknowledgment and receipt of solicitation amendments shall apply.

2. BASE ACCESS

a. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

b. For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation /facility access and local security policies and procedures (provided by government representative);

or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

c. Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the KO within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

d. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award.

e. Security Requirements: The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security policies or processes.

f. Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

g. Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non- Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

If applicable the contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

h. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

i. Organizational Conflicts of Interest (OCI): The Contractor and Subcontractor personnel performing services under this contract may receive, have access to or participate in the creation of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. The Contractor shall also disclose to the Government any instance of a recommended media property or related service being one that the Contractor has no-charge or discounted access to via a barter or internal programmatic trading desk (or similar) arrangement.

j. Contractor Insurance: In that work is to be performed on Government site, and IAW FAR

28.307 and clause 52.228-5 Insurance-Work on a Government Installation, Contractor is required to maintain insurance from point of award and during the course of performance.

3. Definitions and Acronyms:

a. Definitions:

CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts/contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the PWS.

DELIVERABLE: Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

QUALITY ASSURANCE: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

b. ACRONYMS:

AQL Acceptable Quality Level

MSARNG Mississippi Army National Guard

CFP/M/E Contractor Furnished Property, Materials, Equipment

COMSEC Communications Security

COR Contracting Officer Representative

HQDA Headquarters, Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

FAR Federal Acquisition

Regulation

IS Information Systems

IT Information Technology

KO Contracting Officer

NGR National Guard Regulations

OCI Organizational Conflict of Interest

OPSEC Operations Security

POC Point of Contact

PoP Period of Performance

PRS Performance Requirements Summary

PSA Public Service Advertising

PWS Performance Work Statement

QA Quality Assurance

QC Quality Control

4. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

Government Furnished Property is not applicable to this requirement and PWS/SOW.

5. Contractor Furnished Property, Material, Equipment (CFP/M/E): General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0 (none), the Contractor shall furnish everything required to perform these services as indicated in this PWS/SOW.

6. Requirements: Scope: Requirement is to install wall mount Industrial twelve (12) BAF Pivot Fans at the MSARNG Field Maintenance Shop #4, Gulfport, MS. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to install wall mount industrial fans as defined in this Statement of Work. Fans are already on location at FMS #4 in Gulfport, MS. MSARNG purchased 12 of these industrial fans August of 2022 but were unable to provide installation at that time. Fans are the Pivot series manufactured by Big Ass Fan Company. Pivot Fan Specifications are attached are available upon request. For complete understanding of installation challenges, it is highly recommended interested parties attend the Site Visit as mentioned above.

a. Each Fan measures approximately 6 feet in diameter with 6 fans installed in the north bay and 6 in the south bay. Unit would be running at a minimum of three (3) hours daily when in normal operation and requires each fan to have a dedicated circuit and circuit breaker. There will need to be a total of 12 new electrical circuits going all the way back to respective mechanical rooms and into distribution panels with dedicated circuit breakers.

b. The northern bay has an electrical room located in close proximity, while the southern bay has about 50-75ft of additional run through conduit to reach the nearest electrical room.

Each fan will be mounted to the existing building columns. The recommended electrical connection for each fan will be using 240v to reduce the overall loads added to the existing panels.

c. Each bay has a ~100ft. run from wall to wall, 20ft perpendicular run, and approximately

25ft. run down the walls to where the controllers will be located for the outermost fans.

Center-mounted fans have about a 50ft straight run and then 35ft perpendicular run to the walls followed by about 25ft to controller mount. Entry area mounted fans would have less than 4 feet straight run, followed by 20ft perpendicular run, and then 25ft run down each wall to the respective controller. Note that these measurements must be doubled per bay and then doubled to account for both bays. It is the contractor’s responsibility to field verify these measurements.

d. Electrical components related to installation of these fans must be approved by a certified electrician and presented at end of the project. Installation warranty information shall also be included in the close out documents for this project; warranty shall be no less than one year from point of acceptance and completion for this installation.

e. Though the fans are already on site, any auxiliary materials related to installation or electrical connection, may need to be purchased by the contractor. Materials offered must be of same quality and capability as product referenced in this solicitation. Products shall be like or similar in the quality, physical attributes, and capabilities to the BAF Pivot Series as mentioned. It is the offeror’s responsibility to prove their product offering is equal to the main capabilities and quality referenced in the SOW.

END OF SOW/PWS

NOTE: BAF Pivot Fan Specifications Attached