ATTACHMENT 1 - Statement of Work_FSA-PR Boundary Survey IDIQ_June2022.pdf

U.S. Department of Agriculture Land Survey Statement of Work-June 2022

Land Survey Statement of Work

A. SCOPE

The United States Department of Agriculture Farm Service Agency (FSA) requires the services a professional land surveyor, licensed or registered in the Territory of Puerto Rico, to complete legal boundary surveys in accordance with “Centro de Recaudacion de Ingresos Municipales” CRIM requirements in acreage determinations to dispose of inventory properties. The work will consist of performing all surveys, measurements, computations, drawings, descriptions, monumentation, and markings required. FSA will provide the surveyor with a deed, title search, location map and aerial photograph (if available) of the property to be surveyed. The map will include the area to be surveyed, points of access, and any other applicable descriptive information, if available. The surveyor must furnish plat maps (shape file), written descriptions of the area, suitable electronic media of the survey information, and other items as required herein.

B. QUALITY OF WORK

All land survey work must follow recognized professional practices and standards and meet the accuracy specifications and positional tolerances set forth in the regulations of the State where the survey will take place and the FSA statement of work defined herein. In the case of a discrepancy between the FSA specifications and the State-specific requirements, the more stringent requirements will govern. In addition, any land survey in a Public Land Survey System (PLSS) State must comply with the guidelines, directions, and procedures specified in the current Bureau of Land Management (BLM) “Manual of Surveying Instructions” (Manual), except where authorized by these Land Survey Specifications. The boundary description must be clear, accurate, complete, must meet FSA’s intent requirements, and be documented as required by these Land Survey Specifications. All notes, sketches, computations, and other data must be complete, legible, and organized in a manner that will allow reproduction of paper copies if required.

C. PERSONNEL AND EQUIPMENT

All work must be performed by, or under the direct supervision of, a person licensed or registered to practice land surveying in Puerto Rico. Other support personnel must have the training and experience to perform the work competently. Equipment for surveys must be of the quality and condition to provide the accuracy required.

Equipment must be always in good condition and in proper adjustment. The surveyor must keep a record of all adjustments and provide records as requested. The surveyor will select the methods and instruments to be used for field data collection and boundary location. Various survey methods such as traverse, triangulation, satellite and inertial positioning systems may be used.

The contracting officer (CO) will designate a contracting officer’s representative (COR) or a technical representative to assist in preparing, awarding, administering, inspecting, and accepting the deliverables of the professional land surveying services. This contact information for the COR/Technical Representative will be referenced in the work order.

D. NOTIFICATION OF INTENT TO SURVEY

Before fieldwork for surveying begins, the surveyor must notify the COR/Technical representative of the date and time the boundary survey will be conducted. Notification must be provided a minimum of 3 business days prior to beginning work. If the work is not started on the planned date, the surveyor must notify FSA of the revised date and time that work will begin.

E. SURVEY AREA AND GEOGRAPHICAL REGION

The surveyor will perform the work in the geographical region of Puerto Rico. The surveyor must inspect documents provided by FSA and recorded documents in the county land registrar’s office for the purpose of retrieving deeds of record and recorded plat maps for the subject and adjoining properties. Existing recorded rights-of-way, utilities or infrastructure, and exceptions listed in the preliminary title commitment must be plotted and shown on the final plat of survey.

The surveyor must show latitude and longitude along with the State plane coordinates based on the North American Datum of 1983 (NAD 83), the Lamber coordinates system of PR, and orthometric elevations GEOM 2012.

All coordinate values shown must be georeferenced to the National Spatial Reference System (NSRS) in compliance with BLM “Incorporating Standards for the Positional Accuracy of Cadastral Surveys When Using Global Navigation Satellite Systems,” and documented in such a manner that future surveyors can confidently replicate the position.

If the title line of the area to be surveyed differs from the area currently possessed or is subject to a claim by others, the differences must be shown on the plat of survey, noted in the surveyor’s report, and the area adjusted as follows:

• If the title lines fall short of the apparent lines of current possession, the boundary must not cross the title line.

• If the title lines cross apparent lines of current possession, the boundary must not cross the apparent lines as possessed.

• If title line and the adjoining property title line create an overlap or gap, the boundary must exclude the overlap or gap area.

Any conflicts or encroachments discovered by the surveyor in the course of the work must be reported to the COR/Technical Representative in writing within 5 business days. The surveyor is not required to resolve title or possession conflicts but is required to report facts and any professional opinions that may be relative to the conflict. The contractor must cease work in area of conflict as directed.

Any significant (more than 10 percent) variation from the preliminary area estimated (square meters) should be reported immediately to FSA.

F. BOUNDARY LINES AND MARKING

Property lines lying within wooded areas less than 100 feet wide (e.g., fence rows) with open agricultural or undeveloped land on either side is not subject to wooded area standards. Monuments and witness posts must not be placed in the flow line of drainage ditches.

All monuments must be thoroughly described and specifically identified as set or found, whenever shown on maps or referred to in documents prepared by the surveyor. Descriptions of monuments must be sufficiently detailed to readily facilitate future recovery by other surveyors and to enable positive identification.

All monuments must be a minimum of 5/8-inch diameter solid steel and a minimum of 24 inches long. Monument caps, must be placed on each monument. In open areas, the monument must be driven just below the ground surface. In wooded areas, monuments must not be driven below the ground surface. If there is a reason that such a monument cannot be established, the reason for a deviation from the FSA specifications must be noted on the face of the plat of survey.

If the proposed boundary is along a river, creek, bayou, lake, drainage ditch, or other water body, the boundary to be surveyed will be determined on a case-by-case basis after onsite clarification with the COR/Technical Representative and in compliance with appropriate State law on water boundaries.

An offset witness corner is required on each boundary line intersecting a river, creek, bayou, lake, drainage ditch, or other water body boundary and for angle points that lie within the water boundary. The witness corner must be monumented to provide a visual marker on the ground for use in maintaining the boundary integrity. Witness corner locations must be as close to the actual corner as practicable considering factors such as visibility, potential stream bank changes, encroachment, and recreational use in the area. Witness corner locations with bearings and distances to the actual corners must be clearly documented on the survey plat of the area and cited in the boundary description.

G. SURVEY DATA

All survey data obtained by the surveyor must be recorded and maintained in accordance with State standards of practice.

H. INSPECTION OF WORK

The COR/Technical Representative may make periodic inspections of any phase of the work as it progresses. The surveyor must, without charge, make available for inspection originals or copies of such items as field notes, working plats and drawings, material obtained through research, computation sheets, computer printouts, correspondence to and from adjoining landowners, and any other item deemed necessary to ensure contract compliance and to verify accomplishments.

I. PRELIMINARY SURVEY REVIEW and FINAL SURVEY SUBMITTALS

Preliminary Survey Submittal: Prior to submittal of final, hardcopy documents, the surveyor must notify the COR/Technical Representative that the field work has been completed and must submit unsigned electronic files of the draft survey, legal descriptions (.pdf); the computer-generated tabulation of bearings; and the draft surveyor’s report. These documents must be of sufficient detail for the field review by FSA to verify that the monuments and witness posts were installed as required and to verify that the area surveyed represents the area to be conveyed. These files must be sent to the COR,/Technical Representative as determined by the work order.

The COR/Technical Representative will review the preliminary survey documents based on land survey specifications requirements and notify the surveyor of any initial revisions or modifications required. FSA must document the onsite review and the COR/Technical Representative will notify the surveyor of any further revisions or modifications required.

Final Survey Submittal: The survey plat must, at minimum, include the following items:

1. The surveyor’s seal affixed to the survey plat, signed, and dated by the surveyor.

2. Latitude and longitude and State plane coordinates (NAD 83) for the point of beginning and other specified points.

3. Location map inset showing area, major roads, and nearest municipality.

4. The record description of the property or the reference to the source of the recorded description of the property on which it is located.

5. The survey description of the area as exhibit A to the survey.

6. North arrow. Convergence angle between grid north and the true meridian as defined by the axis of the earth’s rotation shall be shown.

7. Graphic scale.

8. The point of beginning of the boundary must be clearly identified and noted as such. If the point of commencement differs from the point of beginning, it must be clearly identified and noted.

9. The surveyor must identify all lines on the plat of survey by line type or note. The surveyor must indicate and cite the source of all lines copied from previous surveys, copied from tax maps, or plotted from deeds.

10. Label adjoining properties listing landowner, recording information and property assessor identification information.

11. Show and label State, county and municipal boundaries that impact the area.

12. The direction of courses, shown in bearings to whole seconds of arc, and the distances to hundredths of feet for all courses, course tables may be used on the survey plat. All data must be referenced to the appropriate State plane coordinate system, referenced to the NSRS U.S. Survey Foot, and basis of bearing to grid north of the appropriate State plane coordinate system.

13. The central angles, length of curves, radii, and the length and bearing of the long chords from the point of curvatures to the point of tangencies for each curve along the boundary line.

Note: In addition, curves should be noted on the survey plat as either simple curves, compound curves, or spiral curves (also note if they are railroad or highway curves) curve tables may be used on the survey plat.

14. Scale factor and geoid used for State plane coordinate values with note stating what portion of the survey was performed using GPS equipment, the precision of work in relative positional accuracy, and how GPS data was determined:

• Type of GPS equipment used. Model number, manufacturer, and type of frequency.

• Type of GPS survey preformed (static, RTK, adjusted RTK, etc.).

15. Monuments identified as set or found, along with a description of the monument.

16. Area of the surveyed.

17. Observed evidence of possession or occupation and use by others on the subject parcel or across any boundary lines of the subject property. Major topographical features shown such as highways, roads, field roads, railroads, trails, streams, creeks, and rivers that cross the property line.

18. Recorded encumbrances, rights of way or other areas as listed in the preliminary title commitment or found when researching deeds for the subject or adjoining properties.

19. Observed and field-located evidence of any utilities, or infrastructure not addressed in 18 and 19 above.

20. Sufficient data, diagrams, maps, and survey ties to corners to indicate that the location of the boundaries and corners of the property were correctly surveyed and located, including diagrams to show that the PLSS section or sections were properly surveyed and subdivided to locate PLSS aliquot parts and PLSS lots.

21. Name, registration number, address, and phone number of the professional land surveyor in responsible charge of the survey.

22. Client name.

23. Date survey was completed.

24. Title block in lower right-hand corner of plat to include FSA’s name and Cadaster Number and any other information required by law. The total square meters in the must also be shown in this title block.

25. Certification. The following statement must be included on each survey plat: “THIS IS TO CERTIFY

THAT THIS SURVEY, DONE BY THE UNDERSIGNED, WAS DONE ON THE GROUND IN

ACCORDANCE WITH THE MOST RECENT MINIMUM STANDARDS FOR PROPERTY

BOUNDARY SURVEYS AS SET FORTH BY THE [insert name of State agency responsible for licensing surveyors].

J. DELIVERABLES

The surveyor must provide the following to the FSA COR/Technical Representative by the date stated in the task order:

1. Original completed survey plat (24 inches by 36 inches) with required seal and signature. The surveyor must ascertain any special or requirements of the registrar of deeds in the county where the survey area is located as to the size of plat map required for recording and furnish plat maps of proper size for recording.

Where multiple sheets are produced, also produce an index sheet showing entire survey area. Lettering must be large enough that it will remain legible after plat is reduced to the size required for recording.

2. Copies of a computer-generated tabulation of bearings, distances, and coordinates around the area, with a closure statement indicating the cited bearings and distances meeting acceptable State standards for survey closure accuracies and the area.

Note: The survey plat, legal description, and tabulation demonstrating acceptable survey closure must all consistently traverse the perimeter of the area in the same direction and with the same starting and ending points.

3. In PLSS States, legible copies of the most recent and current GLO/BLM original survey plat and original field notes, or the GLO/BLM resurvey plat and field notes for the surveyed sections in which the area is located.

Note: Copies of the survey plats and notes need only include the full sections in which the area is located; in the metes and bounds States, copies of the original source documents creating the subject parcel in which the area is located are acceptable.

4. The surveyor must provide a surveyor’s report containing a narrative description of method used to locate points and theory of location applied in formulating the opinions as to the probable location of the boundaries and corners of the property.

5. Disk containing an electronic copy of the following (all files must reference FSA agreement number):

• AutoCAD, version 2009 file of the survey. The .dwg file must be georeferenced to the appropriate State Plane Coordinate System, referenced to the NSRS U.S. Survey Foot, and basis of bearing to grid north of the appropriate State plane coordinate system. The perimeter of the area and the s should be attributed as a separate and extractable polyline layer or polygon feature component of the drawing for conversion to a Geographic Information System (GIS) documentation identifying which coordinate system is used (for example, MO Coordinate System of 1983, West Zone, NAD 83 horizontal datum, survey units – U.S. Survey Foot).

• Separate polygon shape files of the area and with all points projected into the appropriate State plane coordinate system in a (.shp, .dbf or .shx) format.

• Provide ESRI ArcGIS Info shapefile (.shp, .dbf, .shx) or geodatabase (.gdb)

• Projection must be clearly defined.

• PDF file of the final signed survey plat. Where there are multiple sheets a single pdf combining all sheets.PDF files of items K(3) and K(4).

• MS Word or text document containing the boundary descriptions and descriptions of the if applicable.

6. When the final survey is complete and the final submittals have been presented for review, the COR/Technical Representative, or designated conservationist will certify that the work has been completed according to land survey specifications.

K. CONFLICT OF INTEREST

A surveyor must not survey a FSA property for him or herself, spouse, children, partners, or business associates, and must not have a financial interest in the property surveyed.

L. NONDISCLOSURE

Work performance required by this statement of work will involve access to potentially sensitive information about governmental and landowner issues. All survey contractor personnel must comply with the terms of AGAR 452.224-70, “Confidentiality of Information,” as well as provisions of the Privacy Act of 1974, 5 U.S.C Section 552a. Additionally, the survey contractor’s employees must comply with the rules governing the privacy of personal information relating to FSA programs, in accordance with section 1244 of title II of the Farm Security and Rural Investment Act of 2002 (Public Law 1078-171).

M. CIVIL RIGHTS AND PROGRAM DELIVERY

The survey contractor must ensure that personnel prohibit discrimination in all aspects of programs and activities related to the contract on the basis of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, or marital or family status.