Attachment 1 - Statement of Work for AMXS Support Equipment.docx

PERFORMANCE WORK STATEMENT UTILITY EQUIPMENT MAINTENANCE AND REPAIR

SERVICES

Overview This Performance Work Statement (PWS) outlines the requirements for periodic equipment maintenance and repairs for all man-lifts, boom-lifts, and scissor man- lifts, Gators, Kawasaki’s, Can-Am Defenders and Skid Steers owned by 436 Aircraft Maintenance (436 AMXS) and 736th Aircraft Maintenance Squadrons (736 AMXS) located at Dover AFB, identified in Appendix A . These services will be acquired through a Blanket Purchase Agreement (BPA) to provide a streamlined and efficient method for obtaining recurring maintenance and repairs for all equipment identified on Appendix A. The period of performance for this BPA is estimated from 1 Jan 2026 to 30 September 2031.

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, materials, equipment and labor necessary to repair and maintain equipment (Kawasaki’s, Gator’s, Can-Am Defender’s, Skid Steer’s, identified attachments), and all man-lifts, boom-lifts, and scissor man- lifts on Dover AFB, identified in Appendix A in a manner that will ensure their serviceability, safe operation, and compliance with current warranties. Additional assets could be added in the future. All maintenance, inspections and service calls shall be performed in accordance with manufacturer's instructions and industry standards.

1.1. MAINTENANCE, INSPECTION, & REPAIRS. The contractor shall perform preventative maintenance inspections and repair services on equipment and man-lifts in accordance with each manufacturer's instructions and industry standards to return to 100% operational. The contractor shall be responsible for providing replacement parts and labor for all equipment identified in Appendix A for the 436th Aircraft Maintenance and 736th Aircraft Maintenance Squadrons on Dover AFB. Maintenance, inspections & repairs are to be initiated by authorized. The contractor shall respond, evaluate, and complete service calls within a professional and timely manner. The contractor shall notify the authorized caller with an estimate of parts and labor required to complete service call prior to any work being done.

Upon completion of the service call the contractor shall report to 436 AMXS and 736 AMXS Vehicle Management office to present a signed service ticket after each job order completion. The service ticket shall include the following information:

a. Time of arrival and departure

b. Type of repairs made and parts replaced

c. List of parts to be ordered

d. List of personnel performing work

e. Estimated cost of repairs Note: Labor time for service ticket begins and ends at the job site.

4. BPA ORDERING PROCEDURES

4.1. Authorized callers from either 436 AMXS or 736 AMXS will initiate service requests by contacting the contractor via phone or email.

4.3. Individual orders placed against this BPA shall not exceed $25,000.

4.4. When placing an order, authorized callers must provide the BPA number, caller name and unit, a list of equipment to be serviced, the location of equipment, desired service dates, and any specific requirements.

4.5. The contractor shall acknowledge receipt of the order within 24 hours and confirm the availability of services and schedule the requested service to occur within 30 days.

1.2. INSPECTION SERVICES. The contractor shall perform preventative maintenance inspections (PMI’s) on utility vehicles based on the manufacturer’s recommendations and hour readings, Within 30 days of award, the contractor shall conduct the first inspection. Inspections will be in accordance with (IAW) Utility Vehicle Inspection Requirements listed as Attachment 1. Upon completion of an inspection the contractor shall provide a signed copy of the maintenance report that will serve as a certification of the safety inspection. The contractor shall attach a label to the exterior of the equipment that indicates the serial number, date inspected, the name of the servicing company and technician's name. The contractor shall submit a detailed cost estimate of repairs, if any are necessary, within 10 working days of inspection to include; proposed repairs, names of personnel on inspection team, date of inspection, remarks on condition of equipment.

1.3. GUARANTEES/WARRANTIES. All Maintenance/repairs identified as under warranty items will be covered for one year. The contractor shall perform all necessary work for items under warranty. The contractor shall identify all items that are under warranty or can be and provide that list to the requirements owner and authorized caller. In the event the equipment is damaged during repair by the maintenance being done the contractor doing the maintenance will be held liable for the repair and repair cost or replacement of the asset as needed.

1.4. CERTIFICATIONS. The contractor shall ensure that only qualified journeyman mechanics will be employed in performance of services under this contract. The contractor shall furnish the Contracting Officer with a copy of certificate within 5 business days of signing this contract of each employee who will work on Dover AFB equipment identified, showing that they’re certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements. Journeyman mechanics in the trade must have a minimum of 2 years continuous experience of providing safety inspections and repairs of equipment listed. The contractor shall submit resume and certificate copies for approval by the Contracting Officer with their proposal. Under no circumstances will unskilled or inexperienced laborers be permitted to work on Government owned equipment at Dover AFB.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All reasonable quantities of utilities will be made available to the Contractor without charge.

2.1. WORK AREA. Equipment owner shall provide an overhang or indoor facility for contractor to perform all schedule and unscheduled service calls. Prior communication must be made between the COR and contractor; this is to ensure all vehicles are on-site for maintenance and/or inspection.

2.2. SOLID & HAZARDOUS WASTE REMOVAL. The contractor shall dispose of all waste generated in the performance of their task. No solid/liquid waste materials shall be placed in any trash receptacle on DAFB.

3. GENERAL INFORMATION.

3.1. GOVERNMENT REMEDIES. The Contracting Officer (CO) shall enforce FAR 52.212.4, Contract Terms and Conditions-Commercial Items, for the Contractor's failure to perform satisfactory services or failure to correct non-conforming services. In addition, the Contractor may be subject to contractual sanctions including, but not limited to, termination, suspension, debarment, and adverse past performance assessment.

3.2. HOURS OF OPERATION. The normal hours of operation for the Contractor to perform the services required under this contract are 7:00 AM to 4:00 PM, Monday through Friday. The Contractor is not required to provide normal service except for emergencies on the following days: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.3. CONTRACTOR PERSONNEL. The Contractor and their employees shall comply with all base regulations at all times and shall conduct themselves in a professional manner. Uniforms, badges, and good behavioral conduct will be mandatory.

3.4. CONTRACTOR EMPLOYEE UNIFORMS AND IDENTIFICATION. All

Contractor employees shall wear a distinctive company uniform at all times while performing services under this contract. The Contractor employee uniforms shall be neat and professional in appearance and meet current commercial standards. At a minimum, all contractor employees will wear a shirt with company logo during warm weather and a heavy outer garment with company logo during colder weather.

3.5. RECORDS MANAGEMENT. The contractor understands that when creating handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program. In order to meet the requirements established IAW the above mention contact the Base Records Management Office (436 CS/SCXK Bldg. 310) at (302) 677-5157 for guidance and training.

4. OPERATIONAL SECURITY (OPSEC)

4.1. 436th Contracting Squadron unit OPSEC coordinators will state OPSEC requirements on DD Form 254, contracts and SOW/PWSs with sufficient detail to ensure complete contractor understanding of the exact OPSEC provisions or measures required by the organization. If the OPSEC block is checked on the DD Form 254, the 436th Contracting Squadron unit OPSEC coordinators shall: Task the contractor to develop an OPSEC program plan to address how the contractor plans to protect critical and sensitive contracted information, and upon organization acceptance, implement the OPSEC program plan. Provide OPSEC guidance for the contractors to use in developing their own OPSEC plan.

4.2. Based on the classification guidance or OPSEC requirements in the prime contract, the prime contractor is responsible for preparation of DD Forms 254 for any subcontracts. This should be done in coordination with the 436th Contracting Squadron unit OPSEC coordinators and unit security manager. For a contractor to effectively comply with OPSEC provisions of the contract, the organization must provide the following guidance: 1. Organization’s Critical Information and Indicator List (CIIL) and Operations Security (OPSEC) Supplemental Guidance (SG) Tri-fold (Tri- fold available from Contracting OPSEC Coordinators). 2. Adversaries’ collection threat information as it applies to the organization’s mission and the contract. 3. Operations security guidance (at a minimum, the organization will provide a copy of this instruction). 4. Specific

OPSEC measures the organization requires (as appropriate).

4.3. ANTITERRORISM AWARENESS LEVEL 1 TRAINING. DoD Contractors supporting a Base Service Contract are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at http://jko.jten.mil/courses/atl1/launch.html for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

4.4. CONTRACTOR BADGE POLICIES: All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for processing IAW DAFBI 31-101. As a minimum, the ORM will be submitted 72-hours prior to the requested date of employment. All contactor employees who will be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation.

Continued employment is contingent upon successful completion and favorable reporting of the criminal background check. Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to Pass and Registration for destruction. In addition, before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, the badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436th Security Forces Squadron and submit a new request for badge renewal per paragraph

1.8.4.1. Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor's employment has been terminated. The Agency Chief or Site Supervisors are responsible for notifying and returning the contractor's badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Squadron.

4.5. INSTALLATION ACCESS: The contractor shall obtain contractor identification badges for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from Pass and Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicated on their contractor badge. Vehicle registration, proof of insurance and a valid driver's license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non- consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

4.6. FLIGHT LINE DRIVING: Contractors will have to adhere to the provisions in DAFBI 13- 202 if operating on the airfield.

4.7. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR THE LOCAL INSTALLTION COMMANDER. This service does not meet the criteria for continuation of performance during a crisis in accordance with Department of Defense Instruction (DODI) 3020.

5. CONTRACTOR MANPOWER REPORTING: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year. Contractor may direct questions to the CMRA help desk. *Reporting Period: Contractors are required to input data by 31 October of each year.

Appendix A

AMXS Gators

AMXS Scissor Lifts

Attachment 1 -

Can-Am Maintenance Intervals

Replace Air Filter

X

Replace Engine Oil & Filter

X

Inspect & Clean Air Delivery Components

X

Inspect Fuel Components

X

Inspect Fuel Pressure

X

Inspect Winch

X

Lubricate Door Hinges

X

Lubricate Tilt Bed Hydraulic Cylinder Bearings

X

Replace Spark Plugs

X

Inspect Engine Seals & Gaskets

X

Replace Engine Coolant

X

Inspect Exhaust Components

X

Replace Exhaust Breather Filter

X

Inspect & Lubricate Brake Components

X

Replace Gearbox Oil

X

Replace Front Differential Oil

X

Inspect Tires for Wear

X

Inspect Gearbox Lever Operation

X

Clean, Inspect and Lubricate CVT Components

X

Inspect Battery Components

X

Inspect Steering Components

X

Inspect, Clean, and Lubricate Suspension Components

X

Maintenance & Inspection items for Genies & Scissor Lifts

Life Raft Genie

Check Mast Assembly Wear

X

Check Safety Brake System (If equipped)

X

Replace Winch Friction Disk

X

Inspect Cable and Pulleys

X

Lubricate the Casters and Wheels

X

Inspect Painted Surfaces

X

HSC Genie Lift

Check the Drive Hub Oil Level and Fastener Torque

X

Test the Oscillate Axle

X

Check the Steer Yoke King Pin Fastener Torque

X

Test the Function Pump

X

Test the Platform Overload Pressure Transducer and Platform Height Sensor

X

Test the Descent Delay

X

JLG Maintenance Intervals

X

Change Wheel Bearings

Change Hydraulic Filters

X

Flush Hydraulic Tank

X

Flush & Lube Suction Strainers

X

Replace Engine Oil & Filter

X

Fuel Filter

X

Tire Inspection

X

Operational Checks (Boom, Bucket, Driving)

X