Attachment 1 Statement of Work.pdf

Parker Boiler Repair SOW

A. Background

USDA currently has 8 Parker Boilers located in Service Building. These boilers are designated as B1 thru B8. The maximum capacity of each boiler is 150 PSI. However, each boiler runs below 100 PSI, mainly at 70 PSI. The primary purpose of these boilers is to provide steam for various purposes including providing steam to Autoclaves and to heat the administrative Building. These boilers were installed approximately 8 years ago under an ESPC contract. The Location is shown in attachment.

All of these boilers are having several issues that could not be determined accurately without looking inside of each boiler thoroughly.

Currently none of these boilers are functional. USDA is continuously struggling to keep the boilers functional. Several successful attempts were made to keep these boilers functional thru professionals’ procurement by repairing each boiler. But each boiler keeps failing one after another within a month or so after its repair. During the attempts to keep the boilers running, several issues were discovered with the boilers. Some of the issues were corrected and some of them are still pending. See the following list of the some of the issues encountered:

Display system malfunction, blower issues (Perhaps VFD issue), multiple electrical problems, flame failure, wet steam, control system failure, VFD control system failure, motherboard malfunction, low pressure, side glass is leakages, steam leakage ignition issue, fault code, faulty valve, Y strainer clog, rusty water with big chunks of rust all throughout the pipes, condensation issues in the dry steam piping systems, PRV leakage, corroded and dirty equipment.

A preliminary issues noted above shall not be used as a sole information to determine cost and work activities required under this project. In no way, it should be considered a direction given to the contractor.

Contractor is responsible for any damage to adjacent equipment, fixtures, and miscellaneous objects that may become damaged during the repair. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

A pre-award site visit by interested parties will be scheduled by the contracting officer (CO) to have a comprehensive understanding of work involved and enable accurate quoting of work to be accomplished. There will be no separate site visit schedule based individual bidder request.

B. Project Location:

The boilers are located at the in the Boiler Plant Bldg., better known as Service Building. The Proposed Location is shown in Appendix A. The address of the USDA ARS Western Region Research Center (WRRC) is: 800 Buchanan Street Albany, CA 94710

C. Service Requirement:

Repair Service Requirements

• The contractor shall provide all labor, supervision, transportation, materials, apparatus, tools, equipment and permits and shall maintain all resources necessary to accomplish work in timely manner.

• Records of all visits to the facility shall be kept by the contractor and will be provided to the COR upon request.

• Contractor is responsible to dispose all hazardous and non-hazardous materials generated in accordance with current Federal, State and local guidelines.

• The contractor shall conduct comprehensive assessment and troubleshooting by conducting internal inspection by opening each boiler for each boiler and determine existing issues and causes of the issues (One boiler at a time).

• The contractor shall perform service maintenance under the Boiler Servicing and Troubleshooting CLIN 0001 one boiler at a time to include the following:

o Clean sight glass o Clean air filters o Conduct boiler bottom blow down to clear sludge and sediment.

o Record and verify make‐up water being added to boiler and/or boiler feed unit is within limits.

o Clean smoke alarm o Inspect combustion chamber.

o Inspect burner controls.

o Inspect burner operation.

o Inspect steam trap and clean as needed.

o Inspect pipes for proper pitch and leaks.

o Inspect and clean fireside surfaces.

o Inspect all burner refractory material.

o Inspect all manhole gaskets for leaks.

o Inspect and test all system valves.

o Inspect and test all safety valves.

o Clean and rebuild low water cut‐off.

o Recalibrate all operating controls.

o Overhaul feed water pumps o Clean condensate receiver o Inspect electrical terminals.

o Check fuel oil levels.

o Clean and inspect chimneys.

o Clean and tune boiler and components o Switch boiler automation to mode (summer/winter) dictated by COR at time of work completion.

Note: The contractor shall not proceed to the next boiler until the previous boiler service, troubleshooting and report have been submitted.

• After the service of each boiler, a detailed list of all the repairs/part replacements and service that needs to be accomplished shall be submitted to the contracting officer. Repair and/or replacement of parts and services identified during the troubleshooting and maintenance may be executed via contract modification, via another requirement or by local engineering staff.

D. Qualification

The contractor shall have at least 5 years of experience as part of their qualification.

Contractor staffs shall possess the general knowledge, skills and be fully experienced in all aspects of works required to complete this project successfully. Technicians and/or tradesman shall have state trade licenses. Contractor shall present all required certification upon submittal of their proposal to the COR. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: Wearing of distinctive clothing such as uniform, badges, patches, etc.

E. Meeting

Within 10 business days after the award, a Pre-construction meeting (Kick Off) shall be held. The purpose of the meeting is to resolve any contractor or Government questions, outline the Government expectations from the contractor, go over worksite access procedures, introduction of key personnel, roles and responsibilities, Submission of Pre-construction documents. The pre-construction documents shall include:

• Contract Quality Plan (CQC)

• Work Plan

• Safety Plan.

• Schedule

• License/Certificates of the personnel

F. Quality Control (CQC):

Contractor is responsible for assuring the contract documents clearly define the quality of materials and workmanship required for a project and the Contractor complies with the contract documents and produce the required product, responsible for the professional quality, technical accuracy, and coordination of all documents and other services.

The Contractor is responsible for quality control and shall establish and maintain an effective quality control system in compliance with contract. The site project superintendent shall maintain a physical presence at the site at all times, except as otherwise acceptable to the Contracting Officer, and shall be responsible for all services and repairs and related activities at the site.

The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

G. Documentations:

The Contractor shall submit required documents to the COR and the contracting officer. The Government reserves the right to make on-board reviews for each document.

Review of contractor provided documents by the Government is not to be interpreted as resulting in an approval of the contractor's apparent progress toward meeting contract requirements but are intended to discover any information which can be brought to the contractor's attention which might prevent costly errors and misdirection.

In cases other than unqualified adoption, the contractor shall provide a statement as to why the reviewer's objection and/or recommendation is inappropriate. Review comments shall not relieve the contractor from compliance with terms and conditions of this contract. Contractor's comment resolution shall be transmitted to the Government within ten (10) calendar days of comment receipt.

H. Schedule:

The period of performance will be 120 days.

The Contractor shall prepare a Bar Chart Schedule. Duration shall be in calendar days. During the meeting, the contractor will provide the COR a schedule showing the major milestones for performance of the project.

I. Removal and Disposal of Existing Items:

Contractor is responsible to disconnect, dispose all hazardous and non-hazardous waste materials generated in accordance with current federal, state and local guidelines. Restore areas disturbed as nearly as possible to the original appearance and condition. The project site shall be kept clean and free of debris at all times.

J. Coordination:

During the performance of this contract, the contractor will maintain close liaison with the COR.

If there is any unexpected risk identified during the contract, the Contractor shall coordinate with the COR immediately and submit a RFI, if warranted. The risk or additional work will be mitigated thru a Contract Modification.

K. Storage Of Equipment & Materials:

The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. Additionally, no space will be made available for the placement of a contractor trailer for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time.

L. Safety:

The contractor shall enforce safety rules and regulations on project sites - accident report forms, medical surveillance program, fall protection, electric work, hazardous materials, personnel protection equipment, ladders, and heavy equipment; provide an effective response to changing work conditions and activities. The contractor shall advise the Government of any accidents occurring on job site.

M. Site Utilities:

The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 2 weeks in advance) and approved by the COR. All utility shutdowns must be subject review and approval by the COR.

N. Security, Identification, Check-in, Parking, and Smoking Regulations:

All contractor personnel shall obtain a short-term identification issued by the USDA. Such badge shall be used by the individual and prominently displayed at all times while on the facility. No employee of the contractor shall enter the project site without a valid identification badge issued by the USDA. In order to obtain a short-term identification badge, contractor personnel shall present to the COR a valid (non-expired) photo identification issued by a US federal, state or local government agency.

Contractor Personnel shall be required to sign in once on campus at the Main Building.

Contractor’s Service Personnel shall always report to COR once on campus and before the start of any work.

The Contractor’s Service Personnel shall park vehicles in appropriate designated parking areas.

Smoking is prohibited on the properties.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

O. Work Location and Restrictions:

The Project site is an active research facility and has full occupancy. The Contractor shall not interfere or hinder the daily operations of the facility while performing services. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government. If contractor anticipates any such interruption, he must coordinate with the COR in advance. All requests for outages must be submitted in writing to and approved by the COR.

All work shall be done between the hours of 8:00AM to 4:30PM Monday through Friday, or weekends, holidays excepted, unless other times are arranged in advance and approved in writing by the COR. When the contractor's work interferes with facility functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal facility operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.

P. Compliance:

It is the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards.

The electrical work shall be accomplished in strict compliance with 2021 NFPA-70E, 2021 Edition (Standard for Electrical Safety in the Workplace); and IEEE 242-2001, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems.

Contractor shall follow all requirements of EPA & OSHA and any other regulatory agencies that may be applicable to this project, such as but not limited to; proper disposal of all materials, confined space entry, hot work permits, & lockout/tagout.

The contractor shall establish safe working conditions through effective education, engineering and administrative controls, use of fall protection systems and equipment, and enforcement of the program - use of scaffolds, portable ladders, or personnel lifts (i.e., elevated work platforms, man lifts, powered platforms, and aerial lifts) for which other programs must be referenced.

All requests for outages/shutdown must be submitted in writing to and approved by the Facility Engineer.

Appropriate personal protective equipment (PPE) shall be used where it is necessary to remove covers/open equipment thereby exposing live buses or other energized components.

If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

Q. Notification of Noncompliance

The Contracting Officer will notify the Contractor of any detected noncompliance with the foregoing requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the site, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuse to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or excess costs or damages by the Contractor.

R. Warranties

Submit data concerning the standard one-year warranty for workmanship, including the warranty periods, and warranty contacts with names, addresses and telephone numbers.

Extended Equipment/Product Warranties: Obtain and furnish to the COR all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

S. Invoices and Payment.

The Contractor’s payment of work completed shall be done via the ARS forms 371 and 372. These forms must be submitted to the contracting officer, and then approved by the COR prior to invoicing. Invoice submissions shall be no more than once per month.

Failure to provide a correctly prepared request for payment shall be a basis for return of the request without payment. Payment will be withheld until a proper request is received.

Appendix A

Location of Boilers