Attachment_1_Statement_of_Work.pdf

U.S. Department of the Interior Bureau of Land Management

PARKER STRIP TRASH COLLECTION

2023 - 2028

BLM LAKE HAVASU FIELD OFFICE

LAKE HAVASU CITY, ARIZONA

MOHAVE COUNTY

Lake Havasu Field Office 1785 Kiowa Ave

Lake Havasu City, AZ 86403

Date: April 19, 2023

TRASH COLLECTION 2022 - 2027

STATEMENT OF WORK

GENERAL: The Bureau of Land Management is seeking quotes from qualified vendors to provide scheduled site trash collection, removal, transportation and various container sizes for multiple locations at Parker Strip. See locations below.

LOCATION GPS NUMBER SIZE

Bullfrog Day Use N34º 14’ 13.71” W114º 11’ 04.65” 1 6 YD Crossroads N34º 12’ 47.03” W114º 13’ 02.76” 1 6 YD Camp Proctor N34º 16’ 45.67” W114º 08’ 20.25” 1 6 YD Camp Proctor N34º 16’ 45.67” W114º 08’ 20.25” 1 40 YD as needed Rock House N34º 13’ 11.35” W114º 12’ 31.85” 1 3 YD Partner’s Point N34º 26’ 33.44” W114º 18’ 55.66” 1 40 YD or 20 YD as needed Take-Off Point N34º 18’ 02.09” W114º 08’ 11.76” 1 40 YD or 20 YD as needed

The 40YD and 20YD roll-off dumpster pick-ups shall be on a “On-Call” basis (approximately 14 times annually). All the other dumpsters shall be on a set pick-up schedule.

Scheduled service pick-ups, container size and location may vary due to increased or decreased use by the public. No additional charges for services shall be made by the vendor without written approval and authorization by the Contracting Officer for the additional charges. Changes in service locations, pick-up times or container sizes shall be made by the Contracting Officer.

BACKGROUND: The purpose of this contract is to provide a safe, clean and properly operational process for the storage and removal of garbage from the Parker Strip sites. Protect the natural resources and prevent any possible safety and health problems from occurring.

SCOPE OF WORK: The Contractor would provide the necessary management, supervision, labor and equipment required to perform the garbage collection service at the Parker Strip sites. The service would include a garbage truck to raise and dump the trash from each dumpster into the garbage truck without spilling any of the trash on to the ground. If trash is dumped on the ground during the process of collection, the contractor would pick up the trash and dispose of properly.

If during the time of the contract and the normal operation of collections, the lid becomes inoperable or breaks and falls off, the Contractor shall replace the dumpster at the notification by the Contracting Officer’s Representative (COR) or the Bureau of Land Management, Lake Havasu Field Office.

The garbage collection work specified under Deliverables below is the minimum acceptable standard. The Contractor or Contractor employee is required to inspect the dumpsters during each day of collection to ensure safe and operable dumpsters.

PERIOD OF PERFORMANCE: The Period of Performance (PoP) is anticipated as a Base + Four (4) Option Years.

PERIOD OF PERFORMANCE

Base Year 09/01/2023 - 08/31/2024

Option Year 1 09/01/2024 - 08/31/2025 Option Year 2 09/01/2025 - 08/31/2026 Option Year 3 09/01/2026 - 08/31/2027 Option Year 4 09/01/2027 - 08/31/2028

Option Year Awards: Subject to availability of funds and Contractor’s performance.

BASIS FOR CONTRACT AWARD: The basis for the award will be Lowest Price Technically Acceptable (LPTA), and will consider the following evaluation factors:

a. Factor 1 – Technical Approach

b. Factor 2 – Total Price

A Firm Fixed Price Contract will be awarded to the Offeror whose quote conforms to the solicitation requirements and represents the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factor of Technical Approach. Additionally, the Offeror must be deemed a responsible prospective contractor IAW FAR 9.1.

SITE VISIT INFORMATION: Site visit information can be arranged by contacting Rachel Henriques at rhenriques@blm.gov, and Lisa Hariper at lhariper@blm.gov.

SECURED SITES:

There are three sites where access to the trash bins is secured behind lockable gates: Partners Point, Take-off Point and Camp Proctor. The Partners Point gate is locked on Friday’s and access is restricted, so pick-up times will be scheduled through “On-Calls” for days other than Fridays when the facility is open.

Take-off Point bin is secured behind a locked gate and can be scheduled for pick-ups any time M-F through an “On-Call” from a BLM authorized agent. For Take-off Point, the vendor shall use the key to open the rolling gate and remove the full dumpster and deliver an empty one. The vendor shall be responsible to ensure the gate is locked when done with the pick-ups. Camp Proctor trash bin is also located behind a locked gate. This smaller bin pick-up will not subject to the “On-Call” stipulation.

For any of these secured sites and other sites, trash pick-ups outside scheduled pick-ups may be made by authorized BLM agents of this contract by notifying the vendor of “On-call” pick-ups with the location and date at least two days prior to the pick-up date. For access to these secured sites, the vendor will be given a key to access the locks on Take-off and Camp Proctor gates (Ref. above Government furnished property).

GOVERNMENT FURNISHED PROPERTY:

One government access key to each of the three (3) secured sites: Partners Point, Take-Off Point and Camp Proctor. The vendor shall sign for and maintain control of each key and return all keys when the contract performance period is done, or the vendor is no longer contracted with the government. In the event of loss of any of the keys, the vendor will be charged a replacement fee to be determined by the Contracting Officer.

DELIVERABLES: The Contractor would provide all necessary management, supervision, labor and equipment required to perform the garbage collection services at the Parker Strip sites.

GARBAGE COLLECTION PICK-UP SCHEDULES:

LOCATION SCHEDULE

Bullfrog Once every other week on Fridays, May 1st through November 30th Once per week on Fridays, December 1st through April 30th

Crossroads Once every other week on Fridays, May 1st through November 30th Once per week on Fridays, December 1st through April 30th

Camp Proctor Once every other week on Fridays; On-Call pick-ups*

Rock House Once every other week on Fridays

Partner’s Point On-Call pick-ups*

Take-Off Point On-Call pick-ups*

*Approximately 14 time annually. Will-Call pick-ups for 40YD and 20YD roll-off dumpsters in more frequently used areas during high usage months.

Partner’s Point and Take-off Point pick-ups shall be made through “On-Call” notification to the vendor by BLM authorized agent when the bins are ready for pick-up. The Partner’s Point’s gate is locked on Fridays and access is restricted, so pick-up times will be scheduled through “On-Calls” for days other than Fridays when the facility is open.

The Contractor or Contractor employee is responsible for all trash transported on State and County roads from the each of the Parker Strip sites, and the transportation and disposal of waste in accordance with Federal, State and Local laws.

RESTRICTIONS:

Only authorized BLM listed personnel can make direct requests for on-call services for pick-up times outside the normal requested services

All weight and dump charges shall be documented with proper weight and dump tickets Any performance of services outside the scope of the work or in excess of contracted amounts shall be at the contractor’s risk All services shall be in accordance with applicable local, state and federal regulations

PAYMENT TERMS: Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP) in accordance with (IAW) Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (April 2013).

MISCELLANEOUS:

Conduct: The Contracting Officer may direct the Contractor to remove any employee from the site who is not performing the various services in the best interest of the Government.

Continuity of Services: Continuity of the services provided by this Statement of Work must be maintained without interruption.

Lines of Communication: Lines of communication would be open between Contractor and the Contracting Officer’s Representative (COR) and Project Inspector for questions or clarifications regarding these services. Requests for services outside the scope of this contract would be referred to the CO.

Contractual Issues: Contractual issues may arise during this contract period. The CO would be initial point of contact in resolving such issues.

Removal of Government Furnished Materials or Supplies: No Government furnished materials, supplies, equipment, or property would be removed from Government facilities or property.

Alterations to Government Property: The Contractor employee will not alter the physical structure of any Government owned property.

QUALITY ASSURANCE PLAN: The quality assurance plan is intended to measure the quality of goods and services purchased from the Contractor. To accomplish quality assurance the Government may utilize surveillance measures to ensure that the Contractor’s Performance is acceptable. The criteria for determining task performance are timeliness, work omissions, and any re-work needed.

Methods of Surveillance:

100% inspection: Weekly or daily observation and recorded reports indicating satisfactory or unsatisfactory performance of tasks may be used.

Planned Sampling: The Government may utilize scheduled evaluations resulting in an assessment of the Contractor’s performance.

Validated Complaints: Validated complaints may be recorded to indicate any deficient work.

Complaints must be verified by authorized BLM Personnel.

General Criteria for Tasks:

Work Omissions:

1. A major omission is a work requirement that if omitted or performed unsatisfactory would have a significant impact on the overall work requirement.

2. A minor work omission does not have a significant effect on the work requirement and may not result in an unsatisfactory rating unless it is recurring.

Timeliness: Daily, weekly, bi-weekly, monthly, or one time tasks shall be completed in accordance with the delivery schedule or delivery date. Any failure to complete the tasks shall result in a non-satisfactory rating.

Re-work needed: The Contractor is allowed a reasonable time to perform any work that is identified as unsatisfactory or has not been performed. The Government reserves the right to allow another vendor to complete work identified as incomplete, and may charge for costs incurred to complete the work by another contractor.

Quality Assurance Evaluation: Scheduled and unscheduled surveillance reports may be utilized to record any observable, recordable defects of the Contractor’s performance. The resolution of any latent defects shall be in accordance with FAR Clause 52.246-04, Inspection of Services, Fixed Price.

Level of Surveillance: The level of surveillance shall be determined by the Contracting Officer’s Representative or project inspector.

GREENING/RECYCLING/WASTE PREVENTION EFFORTS: In accordance with federal efforts to reduce waste, the contractor shall also document all efforts related to recycling and waste reduction.

Contractors shall provide products and services that include alternatives to hazardous waste; bio-based products; non-ozone depleting substances; recycled products; and, environmentally preferable products as defined by the EPA. Preferred products and categories are listed on the EPA’s website:

http://www.epa.gov/epaoswer/non-hw/procure/backgrnd.htm.

In accordance with provided federal acquisition regulations, please consider the cost of using environmentally preferred products when quoting for this solicitation. For further clarification, please contact the BLM Point of Contact.

BLM POINTS OF CONTACT:

Rachel Henriques Lisa Hariper Contracting Specialist Contracting Officer

(602) 856 – 6584 (602) 417 - 9434 rhenriques@blm.gov lhariper@blm.gov