Attachment 1 Statement of Work.pdf

UNITED STATES DEPARTMENT OF AGRICULTURE

BELTSVILLE AGRICULTURAL RESEARCH CENTER

FACILITIES SERVICE

ENGINEERING AND CONSTRUCTION BRANCH

BUILDING 426A, BARC-EAST

10300 BALTIMORE AVENUE

BELTSVILLE, MARYLAND 20705-2350

STATEMENT OF WORK AND SPECIFICATION

TO

REMOVE AND REPLACE THE EXISTING STEAM PRESSURE

REDUCING STATION AND CONDENSATE PUMP INCLUDING

ASSOCIATED FITTINGS AT BLDG. #B308C

BELTSVILLE AGRICULTURAL RESEARCH CENTER

BELTSVILLE, MARYLAND

October 17, 2022

STATEMENT OF WORK

PROJECT NUMBER:

PROJECT LOCATION: Beltsville Agricultural Research Center (BARC), Bldg. #308C, Beltsville, Maryland 20705

DESCRIPTION OF WORK: Remove, procure, and install a new Steam Pressure Reducing Valve (PRV) Station and Condensate Pump which shall include associated fittings. The Contractor shall restore damaged floors, walls and ceiling system to their original condition affected by the Description of Work and cleanup job site. The existing Steam System shall remain and reused.

In accordance with this contract, the Contractor shall provide all labor, material, equipment, and transportation to include all accessories and incidentals necessary to complete this job to government requirements. The facility under this contract may contain asbestos materials. The Contractor(s) is/are warned not to disturb any asbestos material during the performance of this work. Should the Contractor encounter any material that in his judgment may contain asbestos, he must stop work immediately and notify the Contracting Officer (CO) within 24 hours.

Prior to commencing work, the Contractor is required to obtain Construction Authorization, vehicle permits, and identification badges. These can be obtained from the Engineering and Construction Office, Building 426A, BARC-East, Beltsville, Maryland. Vehicle permits and identification badges shall be returned to the Government prior to the final payment being issued.

NOTE: THE CONTRACTOR SHALL NOTIFY THE GOVERNMENT TECHNICAL

REPRESENTATIVE ON 301-504-9427 at least 48 HOURS BEFORE ANY WORK IS SCHEDULED TO START. All Contractor's work shall be monitored and inspected by BARC personnel and done in accordance with the Statement of Work and attached drawings, specifications, graphics, BARC Special Conditions, and performed in accordance with all federal, state, and local regulations as well as all applicable local building codes, Construction Standards and Codes, Americans with Disabilities Act, local and State traffic codes, Maryland Department of the Environment, the Maryland Highway Specifications, and the Maryland Department of the Environment Regulations concerning Clean Water Act. In the event of conflict, the most stringent regulation shall prevail.

SCOPE OF WORK:

Remove, procure, and install a new Steam Pressure Reducing Station and Condensate Pump which shall include associated fittings. Contractor shall restore damaged floors, walls and ceiling system to their original condition affected by the Description of Work and cleanup the work site. The existing Steam System shall remain and reused.

The following work shall be performed:

A. Mobilization

1. Contractor is responsible for submission of submittals and cut sheets for approval prior to commencement of work.

2. Mobilize all necessary personnel, specialized tools and equipment, dumpsters, safety items, etc., to commence work after point of award of the contract and approval of submittals from the Contracting Officer Representative (COR).

3. Dumpster locations shall be coordinated with the COR as well as the final approval of that location.

4. Contractor shall coordinate with the COR the location for the equipment and supplies Staging Area 10 business days prior to delivery.

5. Contractor shall submit a construction schedule to the COR. Contractor shall coordinate with Using Activity through the COR for the construction schedule 10 business days after issuance of the Notice to Proceed and prior to beginning construction.

6. The Contractor shall have a Bi-Weekly Project meeting with the CO and COR during the project duration. The Contractor will be responsible for sending out the invite to everyone, take minutes of the meeting and sending the meeting minutes to everyone within 3 days after the meeting.

7. Hours of service shall be Monday – Friday between 6:30 a.m. – 3:30 p.m. Contractor shall not work on government holidays or weekends. Any work performed other than normal working hours shall be approved by the CO in advance.

8. Contractor shall request, through the COR, an outage to any utility a minimum of 5 working days in advance. See general requirements and government special conditions.

B. Demolition

1. The Contractor shall also remove the existing condensate pump, steam piping, check valve, steam regulating valve, strainer and F & T trap relating to the Steam PRV Station. Refer to Attachment #1 (highlighted) for plans, schematics, and sizing information. Refer to Attachment #3 (highlighted) for condensate pump schematics in the Steam-Hot Water Flow Diagram.

2. The Contractor shall protect areas that are not to be disturbed and remove all the items mentioned in the Scope of Work. The COR shall approve all items prior to demolition. Note to the Contractor that they shall preserve the walls and floors, when possible, to reuse at the completion of the installation; otherwise, the Contractor shall supply and install new items. The material shall match the damaged existing wall and/or floor in style, size, texture, and quality.

3. The Contractor work shall be confined at the specified Project Location in Attachment #2 and no other areas in the building will be involved.

4. The Contractor shall control the dust from entering the adjacent building workspaces, remove and discard all debris off site at an approved land fill. The Contractor shall not at any time use the USDA, ARS, BARC Waste Disposal System such as trash can nor dumpsters to discard project debris.

C. Installation

1. The Contractor shall supply and install for the equipment, piping, and all other associated required materials to complete the work stated in the SCOPE OF WORK.

2. The Contractor shall have at least one Maryland State Licensed Masters Plumber Installer that can install and give all piping all fittings, all joints, and associated parts in accordance with the manufacturer specifications, industry standard professional practices and all relevant local and national codes whichever one is most stringent. A copy of the Plumbers Maryland State Masters Plumber License to the EPM/COR.

3. VALVE APPLICATION SPECIFICATIONS: The new PRV valves shall match the Pressure Reducing Valve Station Schedule specifications outlined in Attachment #3 (highlighted). Valves shall move to open position in case of failure. Valve shall be Class 250 or Class 300 flanged, iron, or semi-steel body with stainless steel internals equal percentage flow characteristics and a full-size port. Valves shall be rated for service pressure and temperature and tight shut-off against full line pressure.

4. SAFETY VALVE: Provided by the regulator manufacturer, matched for capacity and pressure compatibility, ASME labeled. Independently vent to atmosphere.

5. PIPING INSTALLATION: The Contractor shall supply and install the pipe hanger, anchors, and piping support as required in accordance with the manufacture’s specifications. The Contractor shall supply and support vertical piping as specified in the applicable Plumbing Code. Piping 2” (63mm) and smaller shall be installed with guides. Pipe reducers shall be eccentric type, flat side on bottom. Strainers shall be placed in a horizontal position, the orientation of the blow-down shall be placed at three or nine o’clock position, it shall not point down.

6. Adjust regulators to the stated project required set-point. Refer to Attachment #3

(highlighted) Pressure Reducing Valve Station Schedule for set points.

7. CONDENSATE PUMP SPECIFICATIONS: The new pump shall match the Condensate Pump Schedule in the Equipment Data outlined in Attachment #2 (highlighted).

8. The Contractor shall perform all the work in accordance with the manufacturer specifications, industry standard professional practices and all relevant local and national codes whichever one is most stringent.

9. QUALITY ASSURANCE: Note to the Contractor the material shall be certified by NSF International as complying with NSF 14 and NSF 61. Material shall comply with manufacturers specifications. Special Engineered products shall be certified by NSF International as complying with NSF 14.

10. INSPECTING AND CLEANING: Note to the Contractor the pipes shall be cleaned flushed with cold water after finishing the installation. Inspect and test piping systems following procedures of authorities having jurisdiction and as specified by the piping system manufacturer.

Clean and disinfect water distribution piping following procedures of the authority having jurisdiction.

11. The installation of all work shall be in accordance with the manufacturer’s specifications, International Building Code current regulation, International Plumbing Code current regulation, BARC Special Conditions and Industry Professional Standards. Note to the Contractor that BARC Special Conditions and International Codes Supersede Industry Professional Standards.

12. CLEAN-UP & FINAL PUNCH LIST: The Contractor shall clean the site of any loose debris and schedule a final walk thru with Contracting Officer technical representative (COR) and Contracting Officer (CO). Upon completion of all punch list items, the parking passes and badges remitted to the (COR). The Contractor and the COR will instruct the CO that the contract has been to the completed in its entirety.

13. The Contractor shall provide at least a one-year warranty on the Work/Labor. The Contractor shall indicate the years of the warranty upon submission of proposal.

14. The Contractor shall note that all mechanical installations shall comply with the current 2018 International Mechanical Code.

15. The Contractor shall field verify all field conditions, measurements, quantities and safety constraints prior to bidding and forward any discrepancies or concerns to the Contract Office Representative (COR). Otherwise, it’s our intent that all is inclusive regardless of quantity, measurement or level of protection required to accomplish scope of work.

General:

A. Demolition: The Contractor shall remove and dispose of Government property, all items indicated as TO BE REMOVED. Such items become the property of the Contractor and shall be loaded, transported per applicable DOT regulations, and disposed at approved landfills.

B. Field Verification: The Contractor is responsible for field verification of all measurements, quantities and field conditions prior to commencing work.

C. Staging: All equipment, supplies and materials for this contract shall be stored in the work area at the Contractor’s risk. Contractor shall coordinate with the COR the location for the equipment and supplies Staging Area. The buildings and grounds at BARC will be secured at the end of each day by BARC Security. The security at BARC is not responsible for any of the Contractor's stored material, equipment, either inside or outside the building at any time.

D. Construction Project Schedule: See contract, FAR 52.236-15 Schedules for Construction Contracts.

The Contractor will not begin actual work until the construction project schedule has been approved by the Contracting Officer. The Contractor shall submit one electronic copy of the updated construction project schedule with each progress payment request.

E. Contract Inspector’s Daily Report: Contractor shall submit to the Contracting Officer a daily report listing the names of all those present on the job site each day, along with their Job Classification, hours of work and a brief description of the work performed by each on that day.

The Contract Inspector’s Daily Report is to be submitted at the beginning of work each day for the previous day’s work and shall be maintained throughout the term of the contract.

F. Formal Meetings: Any meeting (deemed formal by the Contractor, the COR, or the Contracting

Officer) will have the minutes of said meeting prepared by the Contractor (and a copy provided to the Contracting Officer). The minutes will include: Date, Name of Attendees (with contact info), Old Business, and New Business subjects (or narratives). Regardless of who requests a meeting (the COR or the Contractor or the Contracting Officer) the Contractor may be required to provided hard copy pictures of the issues to be discussed. Each issue will be linked to a contract specification section number and/or subject area by page number. Issues discussed will also include an action/completion date.

G. Safety Submittals: Contractor shall submit a "site specific" Safety Plan to the Contracting Officer that describes how the Contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health Provisions, Occupational Health and Environmental Controls, Personal Protective and Life Saving Equipment, Hand and Power Tools, Welding and Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space Entry, Lockout/Tagout, Respiratory Protection, Hearing Protection. Safety Plan shall identify Contractor and sub-Contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Officer. Safety Plan shall describe how the Contractor and/or sub-Contractors are to secure equipment, supplies, tools, and chemical products. Contractor and/or sub-Contractor equipment, supplies, tools, and chemical products are to be under the control of the Contractor at all times, equipment, supplies tools, and chemical products found not to be under the control of the Contractor or sub-Contractor are subject to confiscation and will be reported to the Contracting Officer. Note see the enclosed sample of a Site-Specific Safety Plan.

As part of the BARC COVID Safety Plan, the Agricultural Research Services (ARS) Wellness Questions and a Pre-Bid Site Visit Requirements list and frames the requirements. Please refer to the attachments for these documents.

In addition to mentioned requirements, the Contractor shall address:

1. Use of face covers for vaccinated vs non-vaccinated employees. If the Contractor wants to require the Face Covers, that is fine. But the new CDC Guidelines and updated USDA policy allows for any fully vaccinated by CDC definition employee, visitor or contractor to accesses Federal property without a face mask or socially distance. This is on an honor system – non-vaccinated persons must follow all COVID requirements no exceptions.

2. Wellness questions – all Contractor employees will complete the daily wellness questions. The Contractor shall retain and immediately notify ARS of a “yes” response and restrict access to the employee until ARS clears the employee for access.

H. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall be documented on the attachment “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.

I. Contractor shall provide continuous monitoring for noise, dust, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any ARS staff exceed 75 dB.

Contractor shall provide to the Contracting Officer a written weekly update of the all test results and also for proposed work for the subsequent two weeks (a two week “look-ahead”)involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside ARS staff occupied space.

J. Contractor and sub-Contractors shall notify in writing the Contracting Officer at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update).

High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry.

Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.

K. Contractor shall provide to the Contracting Officer for approval, copies of Safety Data Sheets

(SDS) for EVERY CHEMICAL WITHOUT EXCEPTION prior to bringing such chemical on the work site.

L. Hot and Grinding Work Permits: The Contractor will not be permitted to work without this permit when performing Hot and Grinding Work.

M. Scheduling: The total contract period will be approximately 80 calendar days from the point of contract award. A period of 5 calendar days shall be allotted for the submittal, 5 calendar days for review and re-submit process. All submittals shall be approved prior to being issued a Notice to Proceed (NTP). Documented lead times for materials will be provided for in the issuance of the NTP. The work on-site shall be limited to five (5) calendar days. The final inspection shall be scheduled a maximum of 30 calendar days from point of contract award, leaving 5 days for punch list remedies. The Contractor shall submit a copy of his proposed schedule to the CO for approval.

N. Submittals: The Contractor shall submit the manufacturer’s technical data sheets and shop drawings for the items listed in the Submittal Registry five calendar days from the point of contract award. Each submittal shall be attached to a Submittal Transmittal Form (enclosed), signed by the Contractor, and delivered to the Contracting Officer. Provide 6 copies of each material submittal.

O. Coordination: The Contractor shall coordinate with the COR, with adequate notice, all work which will require an inconvenience or work stoppage to Government personnel due to noise, dust, extreme temperatures or interruption in utilities.

P. Complete Work: It is the intent of this project to contract for a complete, functioning mechanical and or electrical system, finished in all respects, accomplished by mechanics skilled in the trades involved and performed in the highest standards of workmanship.

Q. Manufacturer Warranty: Manufacturer shall warrant pipe and fittings for 1 year to be free of defects in materials or workmanship. Warranty shall cover labor and material costs of repairing and/or replacing defective materials and repairing any incidental damage caused by failure of the piping system do to defects in materials or workmanship. Warranty shall be in effect only upon submission by the Contractor to the manufacturer valid pressure/leak test documentation indicating that the system was tested and passed the manufacturer’s pressure/leak test. The heater tank shall have a three (3) year limited warranty and controls and accessories shall have a one (1) year limited warranty as outlined in the manufacturer’s written warranty. A fully illustrated instruction manual shall be included.

R. Contractor Guaranty and Warranty: All contracted work shall be guaranteed by the Contractor for a period of one (1) year for labor from the date of final acceptance against defective materials, design and workmanship. The material shall be as specified in the manufacture’s specifications but at least one year. Upon receipt of notice from the Government of failure of part or parts of the guaranteed equipment during the warranty period, the affected part or parts shall be replaced within 48 hours with new parts by and at the expense of the Contractor. ALL WARRANTIES SHALL

BE TURNED OVER TO THE COR PRIOR TO FINAL INVOICING.

S. It shall be the Contractor’s responsibility to segregate the three identified waste streams

(aluminum, plastic, and toner cartridges) and transport them to the two designated centralized collection points. Collection point number one will be located behind Building 003 and collection point number two will be located behind Building 200. The contracted recycler is scheduled to deliver collection containers to both centralized collection points within the next week. Once the collection containers have been delivered Contractor shall be notified and begin placing the identified waste streams into the collection containers.

T. Bio Preferred Materials: The Contractor must comply with Sections 9002 of the Farm Security and Rural Investment Act of 2002; the Food Conservation and Energy Act of 2008; and the Agricultural Act of 2014; and the Federal Acquisition Regulation to provide biobased products.

The Contractor shall also comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts contained in Section I. The Contractor shall also comply with the provision at FAR 52.223-1, Biobased Product Certification contained in Section K.

The Contractor shall utilize products and material made from biobased materials (e.g., biobased insulating foam, biobased interior paints and coatings, and biobased wood and concrete sealers).

All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

The following is a list of products that may be used in this minor construction contract for which biobased products are available and the designated biobased content. The list is not all inclusive. It is desirable that vendors can supply the greatest number of biobased products listed meeting the health and environmental specifications.

Composite Panels – Acoustical – 37 percent; Interior Panels – 55 percent; Plastic Lumber – 23 percent; Structural Interior Panels – 89 percent; Structural Wall Panels – 94 percent and Countertops and Solid Surface -_ 89 percent

Concrete and Asphalt Cleaners – 70 percent

Concrete and Asphalt Release Fluids – 87 percent

Dust Suppressants – 85 percent

Floor Coverings (Non-Carpet) – 91 percent

General Purpose Cleaners - 54 percent

Hand Soaps and Cleaners – 64 percent

Industrial Cleaners – 41 percent

Insulating Foam – 7 percent

Paint- Interior Paints and Coatings, Latex – 20 percent and Oil-based – 67 percent

Paint Removers – 41 percent

Wastewater Systems Coatings – 47 percent

Wood and Concrete Sealers – Membrane Concrete Sealers- 11 percent and Penetrating Liquids – 79 percent

Wood and Concrete Stains – 39 percent

Biobased products that are designated for preferential procurement under USDA’s Bio Preferred Program must meet the required minimum biobased content as stated in USDA’s Final Rules available at www.biopreferred.gov. The Contractor shall provide data for their biobased products such as biobased content. In addition to the biobased products designated by the USDA Bio Preferred Program, the Contractor is encouraged to use other commercially available biobased products such as biobased products certified with a label.

Within thirty (30) days of contract award, the Contractor shall provide a complete list of USDA’s designated biobased products that it intends to use or supply during performance of this contract, including products used or supplied by subcontractors. For each product, the Contractor shall identify the product and brand/manufacturer. For each designated product, the Contractor shall also identify the biobased content. The Contractor shall provide detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance. The list shall be approved by the COR in writing. The Contractor shall not commence work until this list is approved by the COR in writing.

Reporting is required by Sections 9002 of the Food Conservation and Energy Act of 2008 and the Agricultural Act of 2014. The Contractor shall provide quantities, product types and dollar value of any USDA-designated biobased product purchased by the Contractor. This important data shall be submitted to the COR for the current quarter and current contract year.