Attachment 1 - Statement of Work.pdf

Attachment 1 – Statement of Work FPAC Business Center Human Resources Division

HRD Face-to-Face Meeting Kansas City, MO

September 13-14, 2022

BACKGROUND

The meeting consists of discussions of HRD strategy and processes, breakouts for Branches and Sections to meet and discuss important topics, in-person training sessions for HRD employees, and an annual HRD awards ceremony.

DATE(S) OF TRAINING

The Training dates are September 13 – September 14, 2022.

Travel days are September 12 and September 15, 2022.

ATTENDEE INFORMATION

There will be 175 meeting participants from the Human Resources Division of the USDA FPAC- Business Center. Approximately 40 of the participants will be local to the Kansas City metropolitan area and will be parking at the hotel but not need sleeping rooms.

LODGING REQUIREMENTS

The room requirements are as follows:

Sunday, September 11, 2022 5 sleeping rooms Federal rate

Monday, September 12, 2022 140 sleeping rooms Federal rate

Tuesday, September 13, 2022 140 sleeping rooms Federal rate

Wednesday, September 14, 2022 140 sleeping rooms Federal rate

MEETING SPACE REQUIREMENTS

The proposed meeting room requirements are as follows:

Tuesday, September 13, 2022

Registration: Three six-foot skirted tables with six chairs in foyer from 6 a.m. to 6 p.m.

Waste basket and complimentary water requested

General Session: Classroom for 180 from 6 a.m. to 6 p.m.

Two chairs per six-foot table or three chairs per eight-foot table Three skirted head tables with lectern Lectern microphone Three tabletop microphones Microphone with stand for audience (Wireless preferred) Screen LCD Projector

Breakout Sessions: Three rooms that seat 40+ attendees classroom from 9 a.m. to 6 p.m.

Two chairs per six-foot table or three chairs per eight-foot table Lectern and one skirted table for presenters Lectern Microphone One table-top microphone (Wireless preferred)

Food and Beverage: Lunch for 180 to be served in general session or separate room

Wednesday, September 14, 2022

Registration: Three six-foot skirted tables with six chairs in foyer from 6 a.m. to 5 p.m.

Waste basket and complimentary water requested

General Session: Rounds for 180 from 6 a.m. to 5 p.m.

One skirted head table with lectern Lectern microphone One tabletop microphone Microphone with stand for audience (Wireless preferred)

Breakout Sessions: Three rooms that seat 40+ attendees classroom from 9 a.m. to 5 p.m.

Two chairs per six-foot table or three chairs per eight-foot table Lectern and one skirted table for presenters Lectern Microphone One table-top microphone (Wireless preferred)

Lunch for 180 to be served in general session or separate room Pre-meeting Beverage Service Afternoon Breaks