Attachment_1_Statement_of_Work.pdf

Haskell Indian Nations University: Men’s and Women’s Cross Country Head Coach Statement of Work (SOW)

Background

Haskell Indian Nations University is seeking a contractor to serve as the Head Men’s and Women’s Cross

Country Coach. The position exercises responsibility for planning, organizing, coordinating and controlling operations for a successful and competitive National Association of Intercollegiate Athletics

(NAIA) varsity sport program. Additional responsibilities as assigned may include:

• Serving as the coordinator of Haskell Sport Properties specific to sport apparel brand, representation, and image in line with university licensing and trademark policies, serving as the coordinator for Equipment Operations specific to student-athlete apparel, general equipment operations, inventory management and loss prevention, and/or serving as the coordinator for

Student-Athlete Academic Engagement and Development specific to creative and progressive programming for academic and career success.

The candidate will also possess the requisite knowledge, skills, and abilities to successful create an engaging and positive intercollegiate experience for student-athletes.

Scope

Haskell Indian Nations University, under the governance of the Bureau of Indian Education expects the contract to yield a successful candidate for the position. The candidate will act in accordance to Federal regulations in representing the institution and the government in a positive manner. The candidate will abide by Haskell Indian Nations University rules, regulations, and policies. Benefits, tax, and a high cost of living allocation is not available. Travel allocations within the contract will cover travel expenses expected by the Athletic Department.

General functions include:

• compliance in accordance to university, NAIA, and Continental Athletic Conference (CAC) legislative policy academic advisement and advancement

• student-athlete physical and performance development

• recruitment and retention of academically and athletically talented student-athletes

• technical and tactical instruction relevant to the sport

• scheduling of practices and games

• pre-meet, meet day, and post-meet management

• fundraising and general budget management

• facility and sport specific equipment operations and inventory control

• management and staff oversight of assistant coaches and student support staff (student coaches, managers, and interns)

• maintain standard office hours

• attend departmental and university events, meetings, and functions

• maintain a tour of duty with defined office hours

• assist in athletic department functions to include sport apparel brand, representation, and image

• assist in sport apparel design in line with university licensing and trademark policies

• assist in athletic department functions to include equipment operations for student-athlete apparel to general equipment inventory and loss prevention

• collaborates with the Athletics’ staff and coaches in creative and progressive programming for student-athlete academic engagement and development

• Creates programming and locates resources to assist student-athlete academic engagement

• Designs programming to assist student-athlete career development

Requirements

A baccalaureate degree required. Degrees are preferred to be in the discipline and/or sub-discipline of Health, Sport and Exercise Science or education (higher education, education administration, secondary physical education, etc.), but are not required.

Contractor must have prior intercollegiate competition or coaching experience in cross country and/or track and field. Contractor must have head coaching experience at the intercollegiate level or a demonstrated success as an associate head coach or assistant coach in accordance with duties assigned;

National Junior College Athletic Association, National Association of Intercollegiate Athletics and/or National Collegiate Athletic Association.

Demonstrated success is determined through recruitment and retention of student-athletes, student-athlete academic and athletic honors, and statistical performance as it relates to strength of schedule and post-season competition.

Contractor must have a valid driver’s license and be eligible to receive approval from the university safety officer to operate a government vehicle. The contractor must pass the Defensive Drivers Course and fill out the 3607 driving form. Contractor must successfully pass an extensive Federal background investigation initiated by the Special Assistant to the President through the Office of the President.

Objectives

The goal of the contract is to secure an academically prepared and field-experienced cross country coach dedicated to leading a team of intercollegiate student-athletes to achieve success on and off the cross country course. The objectives include:

• successful instruction of the fundamentals of the sport: technical and tactical strategies for various systems of play

• compliance of legislative policies in accordance to the university, conference, and national governing body

• character development in concert with the NAIA Champions of Character Initiative

• athletic fitness development as a component of injury prevention, and the promotion of a successful sports performance

• leadership development and modeling for the student-athletes, athletic staff, university, and surrounding community

• administration of a successful sport program from a fiscal, operating, and university perspective

• create the capacity in the student-athlete to be successful on and off the court through advisement, mentoring, knowledge building, and experiential learning opportunities

The result in contracting an experienced coach, who possesses the skill, knowledge, and ability in the sport of cross country will create the following results:

• post-season opportunities for competition

• recruitment of prospective talented student-athletes

• retention of student-athletes

• a highly competitive schedule (power ranked institutions)

• fundraising opportunities for the sport and athletic department

• successful media relations for the student-athletes, sport, and university

• the creation of future coaching pool for the sport

Tasks

In addition to outlined functions and objectives, the contractor is expected to demonstrate successful completion of the following tasks:

• provide completed athletic eligibility short-list to Faculty Athletic Representative (FAR) in a timely manner (two weeks prior to first competition)

• submit appropriate travel requests and authorizations in accordance with university policy (two weeks prior to travel)

• submit appropriate requisitions for purchase of supplies and/or equipment in accordance with university policy (two weeks prior to date of service/product need)

• complete sport schedule for the upcoming season within two weeks of the release of the conference schedule

• submit sport schedule to the Director of Athletics prior to the end of the spring academic semester

• fulfill NAIA compliance as it relates to timely distribution of meet results to visiting coaches, and as determined by the conference

• complete NAIA eligibility short-list of prospective student-athletes for the upcoming season prior to the beginning of the fall academic semester

• collaborate on apparel guidelines in line with university rules, regulations and policies on trademark and licensing

• collaborate on apparel guidelines on university pantones, official graphics and official font

• collaborates with the Athletic Department coaches, staff and administrators to create an enhanced sport performance experience centered on appropriate student-athlete apparel

• collaborate on the creation of an equipment operations plan

• collaborate on the creation of an inventory control plan to address loss prevention

• collaborate on the creation of academic programming to foster student success

• collaborate on the creation of creative programming to foster student engagement

• collaborate on the creation of a bi-annual career fair

Security

Contractor is expected to successfully pass the Federal background clearance for a position designation of “non-sensitive moderate risk.” Contractor will have contact with children, as well as to Federal IT systems and facilities.

Travel

Contractor is expected to secure travel arrangements (i.e. mode of transportation, lodging, meals, etc.)

in accordance to Federal policy for student athletic trainers and self. Contractor is expected to travel with the team, and serve as the primary point of contact for the institution while the team is in travel status. Additionally, the contractor is expected to provide supervision and guidance of the team while on travel status, and respond accordingly when general concerns and/or emergencies present themselves. Contractor is expected to possess an appropriate license to drive a general passenger vehicle, large passenger van, and/or a 35+ passenger vehicle (CDL).

Special Material Requirements

Contractor is expected to possess or acquire certification in basic first aid and cardiopulmonary resuscitation (CPR). Contractor is expected to complete the NAIA Character Driven Coaching Course within 30 days of selection. Contractor is expected to obtain Federal Identification in accordance with university standards at a time determined by Special Assistant to the President, Office of the President.

Place of Performance

The campus of Haskell Indian Nations University in Lawrence, Kansas will serve as the primary place of performance.

Period of Performance

One base year from date of Award for 12 months with four 12-month option periods.

Quality Assurance

The Athletic Director will evaluate the contractor’s performance and successful completion of outlined functions, objectives, and tasks listed in the Statement of Work. The COR will notify the Contracting

Officer and contractor of the unacceptable performance.

Contracting Officer Representative

The Contacting Officer Representative (COR) will be designated at time of award to monitor contract performance. The contractor is expected to abide to Haskell Indian Nations University rules, regulations, and policies.