Attachment 1 - Statement of Work.pdf

Statement of Work for

Electroencephalogram (EEG)/Sleep Rooms and Portable EEG Machines

Naval Medical Center San Diego Neurology Department

34800 Bob Wilson Drive San Diego, CA 92134

1. SCOPE

The Neurology Department at Naval Medical Center San Diego (NMCSD) requires new Electroencephalography (EEG)/sleep equipment to conduct and record priority inpatient studies as needed in inpatient wards, the intensive care unit (ICU), pediatric intensive care unit (PICU), and neonatal intensive care unit (NICU). NMCSD requires three (3) fixed EEG/Sleep rooms with associated equipment to be able to conduct EEG or Sleep Studies and three (3) portable inpatient carts with EEG capabilities with all associated equipment to meet the needs of the NMCSD beneficiaries.

2. EQUIPMENT REQUIREMENTS

The contractor is required to provide all management, supervision, labor, materials, equipment and tools to deliver and install the EEG/Sleep Lab at the locations identified below.

Location: Naval Medical Center San Diego, Building 3, 2nd Floor, 2M-19R1A, 2M-19R1, 2M- 19R2, 2M-19R4, 2L-19R5, 2L-19R7, 2L-18R2.

The contractor shall provide the following:

3 Electroencephalography (EEG)/Polysomnography (PSG) acquisition systems able to accommodate 21 EEG recording channels, 2 Electrooculography (EOG) Channels, 2 Electrocardiography (EKG) Channels, a ground electrode, 2 channels for a chest belt, 2 channels for an abdominal belt, 1 channel snore mic, 3 Electromyography (EMG) chin channels, 8 EMG limb electrodes, 1 Pulse Oximetry (SpO2) channel, and 1 Pressure Transducer Airflow (PTAF) channel.

3 amplifiers able to accommodate all the recording channels listed above.

4 Ceiling mounted PTZ (Pan, Tile, Zoom) IP Streaming cameras with associated software for concordant EEG/PSG and video recording to be installed in the ceilings of 2M-19R2, 2M-19R5, 2M-19R4, and 2L-19R7.

4 Ceiling mounted Light Sensing Relay Boxes to ensure image clarity between transitions between light and dark.

4 wall or ceiling mounted Infrared Illuminators.

4 microphones with audio recording for concordant audio recording with PSG/EEG data acquisition.

4 FDA approved computers for acquisition of EEG and PSG related data to be installed in 2M-19R1.

4 Photic Stimulators capable of being wheeled between rooms.

2 EEG/ PSG Review Software Licenses that can be installed on command provided PCs.

Wall mounted amplifiers to be installed in Rooms 2M-19R2, 2M-19R5, and 2L-19R7

3 Portable EEG all-in-one acquisition systems able to accommodate 21 EEG recording channels, 2 EOG channels, 2 EKG Channels and a ground electrode, attached to ergonomic carts, with attached Photic Stimulators and PTZ IP (Pan, Tilt, Zoom, Internet Protocol) cameras for concordant EEG and video monitoring with associated software, and cart-mounted amplifiers and FDA approved computer systems. Cart mounted microphone for concordant audio recording with EEG data acquisition.

Authority to Operate (ATO) approved through DHA Medical Logistics.

3. INSTALLATION

The contractor will provide and install neurodiagnostic amplifiers in the rooms of 2M-19R2, 2L- 19R5, and 2L-19R7.

The contractor will provide 3 acquisitions stations for EEG and PSG recording capabilities to be placed in room 2M-19R1.

The contractor will install PTZ IP cameras in rooms 2L-19R7, 2M-19R2, 2M-19R5 and install infrared illuminators proximal to the PTZ cameras, connecting the illuminators and cameras, routing the wiring via the ceiling.

The contractor will route the wiring from the PTZ IP Cameras to associated Cat 5 drop ports in 2M-19R1.

The contractor will install and route 2 way intercom systems from the treatment rooms (2M- 19R4, 2M-19R5, and 2L-19R7) to the Control room (2M-19R1).

Software will be in compliance with the Health Insurance Portability and Accountability Act (HIPAA), Food and Drug Administration (FDA), and the Naval Medical Center San Diego Cybersecurity/ Risk Management Framework Requirements.

Equipment shall be capable of achieving authority to operate (ATO) prior to operation of equipment and subsequent connection to the Government network.

All work must be completed in a neat and workman like manner.

3.1 CODES, REGULATIONS AND REQUIREMENTS

The installation shall comply with all applicable State, Federal and Naval Medical Center San Diego guidelines to include (but not limited to):

Telecommunications Industry Association and Electronic Industries Alliance (TIA/EIA) 568 and 569

National Electric Code (NEC) 2017 National Fire Protection Association (NFPA) 70

UFC 4-510-01 Design: Military Medical Facilities with Change 2

All work must follow Naval Medical Center San Diego infection control standards and the Work Permit Processes. The contractor will be required to complete the NMCSD work permit package (Enclosure A – WorkPermitForms3.0). Approval of the work permit package by the Facilities Management Department (FMD) is required prior to installation. A work permit meeting may also be required prior to start of installation work.

4. TRAINING

On-site, face-to-face training for up to six (6) staff is required. Training may be conducted in group or individual format at the discretion of the vendor. Training must entail all facets of:

Equipment set-up Equipment preparation Equipment operation Test interpretation Equipment care Equipment storage, where applicable