Attachment 1 - Statement of Work.pdf

Statement of Work (Revised)

Maintain Lagoons, Septic Tanks & Grease Traps at

15 Missile Alert Facilities (MAFs)

Project No. : GHLN 20-SEPTIC

Prepared By 90th CES/CEM

Civil Engineering F.E. Warren Air Force Base

Tom Niichel

Project Manager Date: 4 May 2020

STATEMENT OF WORK

FOR

PUMPING LAGOONS, SEPTIC TANKS AND GREASE TRAPS AT

MISSILE ALERT FACILITIES UNDER THE CONTROL OF

F.E. WARREN AFB, WY.

SITES LOCATED IN WYOMING, NEBRASKA AND COLORADO

SECTION 1: SPECIFICATIONS

1.1 SCOPE: The work to be performed under these specifications consist of furnishing all licenses and state certifications for septic cleaning and hauling, material, supplies, equipment, labor and transportation, necessary to perform opening and pumping the septic tanks, distribution boxes, Grease Traps and lagoons at Missile Alert Facilities (MAFs) located in Wyoming, Nebraska and Colorado.

1.2 Secure Area: Access to sites shall be scheduled with

Missile Engineering personnel for preannouncement with site personnel. Sites with tanks inside of security fence shall be scheduled after an Entry Authorization List has been approved.

See section 2.13 for details. Contracted personnel may be denied access to site tanks and lagoons both inside and outside of security fence if not scheduled with site personnel.

1.3 Locations: MAF sites are located in the following Counties and States. A map of the sites will be provided to the contractor after award. Sites with tanks are located:

SITE COUNTY, STATE DISTANCE FROM F.E.W.

(MILES)

A-01 Laramie, WY 63

B-01 Banner, NE 58

C-01 Banner, NE 90

D-01 Kimball, NE 70

E-01 Kimball, NE 52

F-01 Kimball, NE 84

G-01 Cheyenne, NE 97

H-01 Cheyenne, NE 123

I-01 Cheyenne, NE 114

J-01 Logan, CO 117

K-01 Kimball, NE 80

L-01 Weld, CO 86

M-01 Logan, CO 122

N-01 Weld, CO 94

O-01 Weld, CO 66

1.4 Pumping: Pump the following size tanks:

Alpha-01 One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Bravo-01 One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Charlie-01 One 2,000 gallon tank One 1,000 gallon tank One 2,000 gallon dosing tank

(TANKS LOCATED OUTSIDE OF SECURITY FENCE)

One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Delta-01 One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Echo-01 One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Fox-01 One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Golf-01 One 3,000 gallon tank (OUTSIDE SECURITY FENCE)

One 2,000 gallon dosing tank (INSIDE SECURITY

FENCE)

One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Hotel-01 One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

India-01 One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Juliette-01 One 2,500 gallon tank One 2,000 gallon dosing tank

(TANKS LOCATED OUTSIDE OF SECURITY FENCE)

One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Kilo-01 One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Two 1,500 gallon tanks (OUTSIDE SECURITY FENCE)

Lima-01 One 1,500 gallon tank One 250 gallon distribution tank

(TANKS LOCATED OUTSIDE OF SECURITY FENCE)

Mike-01 Two 2,000 gallon tanks (INSIDE SECURITY FENCE) One 750 gallon distribution tank (INSIDE FENCE)

November-01 Two 2,000 gallon tanks (INSIDE SECURITY FENCE)

Oscar-01 One 2,000 gallon tank One 500 gallon distribution tank

(TANKS LOCATED OUTSIDE OF SECURITY FENCE)

One 750 gallon Grease Trap(INSIDE SECURITY FENCE)

Pump from lagoon at each of the following sites (ALL OUTSIDE OF

8’ SECURITY FENCES BUT WITHIN GATED FARM FENCED AREA):

150,000 gallons at Alpha-01 52,500 gallons at Bravo-01

63,000 gallons at Echo-01 45,000 gallons at Hotel-01 52,500 gallons at India-01 216,000 gallons at November-01

Contractor shall provide detailed pricing for 750 gallon Grease Traps, septic tanks - either by gallon or individually sized tanks, distribution tanks - either by gallon or individually sized tanks and a price per gallon or a total price for each individual MAF for the removal of black water from lagoons.

1.5 Disposal: Dispose of waste in a permitted disposal

facility near the site and within state regulations. Turn in copies of disposal invoices to the government. This shall include date, quantity, and disposal facility.

SECTION 2: GENERAL

2.1 COORDINATION: The Contractor shall be responsible for

coordinating all phases of his/her operations with the appropriate base personnel through the Contracting Officer or his/her authorized representative. The facilities shall remain in operation while the contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

2.2 BASE IDENTIFICATION CARD: The Contractor's workers shall

obtain a base ID card (requires a valid drivers license or picture ID). The Contractor must send a letter to Contracting on company letterhead requesting an ID for all of his employees to work on F. E. Warren AFB. The letter will be forwarded to PASS

& ID in bldg. 290. Once letter is posted, the employee can go to bldg 290 to get the ID made. The contractor shall turn in pass and identification items of employees who are terminated or leave the employ of the contractor.

2.3 SAFETY: The contractor shall strictly adhere to all

regulation pertaining to safety as noted in the Corps of Engineers Manual EM 385-1-1, OSHA Standards, and Base regulations. Particular care shall be exercised in connection with operation of vehicles and other equipment on the site. The contractor as required shall provide safety barriers and equipment. Ladders, scaffolding and other equipment shall not be left unattended at the job site.

2.4 VACATING WORK AREA: During exercises, natural disaster, and national emergencies or for security reasons, the contractor may be required to vacate a work area.

2.5 CONTRACTOR EXPERIENCE: Contractor shall be properly

licensed in the County and/or State where the site is located, as required by law for cleaning and transporting sewage.

Evidence of valid certificates shall be provided to Contracting Officer.

2.6 SMOKING: No smoking allowed in government buildings. The

Contractor and his/her employees can smoke at designated areas outside the building, or in his/her vehicle.

2.7 HAZARDOUS MATERIALS: Submit a Material Safety Data Sheet

(MSDS) for each and any chemical/compound proposed for this project to the Base Bioenvironmental office (90 AMS/SGPB) for review and approval prior to delivery to the base. A hazardous material is defined in Federal Standard DED-STD-313C (Tables I&II). The definition of materials presenting a health hazard or physical hazard is found in 20 Code of Federal Regulations (CFR) 1910.1200(c).

2.8 PROTECTION OF PROPERTY: The Contractor shall be responsible to check and determine that all necessary precautions have been taken to protect all property, both Government and private, in all areas where this contract is being accomplished. Damage caused from failure by the Contractor to exercise care in the performance of work shall be immediately repaired to the satisfaction of the Contracting Officer or designated representative without additional cost to the government.

2.9 CLEANUP: The areas where work is in progress shall be kept as neat and clean as is consistent with the work in progress after each work day. Material wrappings, containers, etc., which might be scattered by wind or become a hazard to pedestrians shall be placed in appropriate containers, disposed of or otherwise cared for.

2.10 WORK SCHEDULE: Working hours for the Contractor will

normally be between the hours of 7:30 and 4:00 p.m. excluding

Saturdays, Sundays and Federal holidays. Work scheduled outside of these times shall be approved by Contracting Officer one week prior.

2.11 AVAILABILITY OF UTILITY SERVICES: All reasonable

quantities of utilities will be made available to the Contractor without charge. Any temporary lines or connections that may be required will be installed, maintained and removed by the Contractor.

2.12 START OF WORK: The date for actual start of work will be coordinated between the Contractor and Contracting Officer or their designated representative. The Period of Performance for this contract shall be 90 days and shall begin after the Entry Authorization List has been authorized (see Section 2.13).

2.13 SECURITY REQUIREMENTS: Access to the Missile Alert

Facilities (MAFs) is controlled by the U.S. Air Force. All contracted personnel and vehicles entering the sites shall be on an Entry Authorization List (EAL) created by the Government.

Entry Authorization List (EAL) Access to the Missile Alert

Facilities (MAFs) is controlled by the U.S. Air Force. All contracted personnel entering the sites shall be on an Entry

Authorization List (EAL) created by the Government. Contractor shall provide complete written, valid, and legible data that shall include legible photocopies or scanned electronic documents to be used to produce the initial EAL prior to their initial commencement of work at the site for this project.

Twenty (20) working days are required to process, initially issue, add to, correct, and renew EALs. Any delays caused by submission of incorrect, outdated, and invalid information will be at no cost to the Government. Missile Engineering shall provide to the Contracting Officer and the Contractor the expiration date for each EAL, when the date is made effective.

Contractor submitted data shall include the following for each employee (to include prime, subcontractor and delivery/testing services employees):

a. Project GHLN number, contract number, name of project, and Contracting Officer:

b. Employers name and address (city and state).

c. One form of ID as follows:

1) Legible photocopy or electronically scanned Valid Driver’s license, State photo ID card, or official state/federal photo ID card with the individual’s name.

2) The same ID shall be shown for entrance onto the site once the EAL is effective.

d. Identification cards that expire during the construction period must be updated and photocopies or scanned copies must be sent to the Contracting Officer or his/her authorized representative 20 days prior to expiration or the person shall be dropped from the EAL. The Contractor is responsible for maintaining an accurate valid list.

e. All of the following for each vehicle: make, model, year, color, license plate number and state.

Site Entry:

In order to gain entry onto the project facility, the Contractor personnel must be:

a. Listed on an effective EAL.

b. Identified by escort personnel.

c. Able to produce, for verification, the exact ID given for the EAL process.

d. Submit to physical and electronic search of person and materials.

e. Physically escorted on-site by an authorized escort official and remain under escort full time while on site.

f. Upon arrival, the escort will identify all Contractor personnel and check identifications. Processing onto and off the sites may require approximately thirty (30) minutes each and shall not be considered delay time.

Vehicle Identification:

a. Company Identification (logo) must be clearly, legibly, and identifiable at a minimum of 30-foot distance and displayed on each side of all vehicles and equipment brought onto or operated on site. Vehicles and equipment without such identification may be denied access to the site.

b. The access road leading from the main road adjacent to the site is under military control. The area off to the sides of the access road is either private property, federal, state, or county property. Parking vehicles on the access road is prohibited unless permission has been obtained from the government. Vehicles may be parked in the Air Force access area but any such parked vehicles must be clear of the boundary fence by a minimum of twenty-five feet (25’) and a minimum of fifty feet (50’) from the centerline of the access road. Permission to use additional offsite parking and storage areas must be obtained in writing from the landowner and a copy must be submitted to the

Contracting Officer prior to the Notice to Proceed (NTP) for Site Work.

c. Authorized Contractor vehicles and equipment will be placed so as not to interfere with gates, emergency escape routes, antennas, any above ground structures, or the helicopter pad.

2.14 INVOICING

A. Invoicing shall be conducted monthly at the end of each month and shall include the following information:

1. Name and address of the contractor

2. Invoice date and invoice number (Invoice date shall be as close as possible to date of mailing or transmission)

3. Contract Number

4. Description, quantity, unit of measure, unit price, and extended price of services performed

5. Shipping and payment terms

6. Contractor’s point of contact for invoice purposes

7. Submit invoices and manifests to:

90 CONTRACTING SQUADRON

7505 BARNES Loop

F.E. WARREN AFB, WY 82005-2860