Attachment 1 - Statement of Work.pdf

Statement of Work

(SOW)

“48 CES SCBA Decon Washer” At

Royal Air Force (RAF) Lakenheath “8th September 2021”

1.0 Introduction

1.1 Mission: The Royal Air Force Lakenheath Fire and Emergency Services flight exists to support our fighter wing’s mission and protect lives, property, and environment within the communities served through education, preparation, prevention, and early intervention. The Fire Dept. currently has 98 personnel who work and train utilizing their Self-contained Breathing Apparatus (SCBA). These duties include, but are not limited to: exposure to fumes, health and hazardous materials, exposure to toxic waste and other bio hazards. The Fire Department is required to thoroughly deep clean SCBA when they become contaminated, currently SCBA are being cleaned utilizing a hand washing method. Putting personnel at a greater risk of secondary contamination from harmful carcinogenic particles contained on the SCBA. Acquiring this Decontamination Washer will alleviate all the risk of secondary contamination as the washing process is carried out in a mechanical and self-contained environment. This significantly improves the working environment and efficiency for Fire Department personnel.

1.2 Background: The Fire Department on RAF Lakenheath has been serving its local community for many years, in order to keep providing this service Firefighters rely on their equipment to achieve this. The Solo Rescue Decontamination Washer will give personnel the ability to ensure equipment is fully cleaned and decontaminated in a more efficient process, whilst protecting them from secondary contaminants. Mission capabilities are enhanced keeping personnel safe now and in the future.

1.3 Scope: The scope of work is to provide a Self-Contained Breathing Apparatus Decontamination Washer, at RAF Lakenheath, United Kingdom.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 Contractor to supply an SCBA Decontamination following listed specifications:

• Recommended model: Solo Rescue Decontamination Washer

• Self-contained cleaning process

• Two Efficient wash programs

• 3&8 minute wash cycles

• Ability to wash 14 complete SCBA sets per hour

• Ability to wash 56 Facemasks per hour

• Ability to wash 120 pairs of gloves per hour

• Ability to wash 40 pairs of boots per hour

• Ability to wash 21 helmets per hour

• External detergent connection

• Removable stainless steel baskets for accessories

• 32mm or 43mm drain size

• Max overall height 2100 mm

• Max Width 1100mm

• Max Depth 1000mm

• Cold water connection

• 240v single phase electrical supply (UK Spec)

• Wash temperature 30-60 C

• Max power 16.5 KW 32 Amp Fuse

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.

4.4 Government Furnished Material: Government Furnished Property (GFP) or Government furnished equipment

(GFE) not applicable, just simply in need of a new SCBA Decontamination Washer mailto:48lrs.lgrddc.inboundcustoms@us.af.mil mailto:48lrs.inboundcargo@us.af.mil