Attachment 1_Statement of Work.pdf

Statement of Work

Ipsen Furnace

1. Scope: Provide preventive maintenance (PM) semiannual, to include hot and cold inspections, temperature uniformity surveys, system accuracy test (i.e. instrument/thermocouple combination), calibration documentation, technical support and emergency repair for the Government Owned

Furnace systems (2). The furnace systems consists of the two vacuum furnaces and includes all of the components required to make the furnaces function properly. (These components include but are not limited to instrumentation, programmable logic controller (PLC), programming, power supplies, chillers, and vacuum pumps etc. that make up the furnace system.) On call emergency services shall be effective upon contract award. Hot and cold inspections and uniformity surveys will be performed in mid-summer and mid-winter of each year. This equipment is located in building 128 at Anniston Army Depot, Anniston, Al. 36201-4119.

2. REQUIREMENTS: Contractor shall provide all resources necessary for preventative maintenance (PM), hot and cold inspections, calibration, system accuracy test and temperature surveys for the Furnace Units including labor, transportation, tools, schematics, diagnostic equipment, and documents, National Institute of Standards and Technology (NIST) traceable certifications and any other necessities to ensure optimal performance of the equipment.

Contractor will provide documentation and certifications of compliance. In the event of a conflict between this Statement of work (SOW) and the latest revision of AMS 2750 pertaining to survey and certification procedures, the AMS standard shall prevail. Equipment may be added or removed from the Schedule through contract modifications as deemed necessary by the Contracting Officer. Personnel that are trained to operate, service, and maintain the Furnace Units shall perform these inspections Services for the Units shall be performed as follows:

A. ABAR IPSEN VACUUM FURNACE Model HR66X60 (S/N BM-1344)

Provide PM in accordance with manufacture recommended practices, and items listed below.

Provide necessary repair parts and labor to perform unlimited emergency repair, calibration, temperature surveys and system accuracy tests (i.e., instrument/thermocouple combination)

Temperature Uniformity check shall be performed IAW the latest revision of AMS 2750.

“Pyrometry”, at the following increments: 1200 degrees, 1800 degrees, and 2200 degrees. At each set point, numerical temperature values of the control thermocouple shall be provided. A numerical print out shall be provided at five (5) minute intervals for a total of thirty (30) minutes at each set- point. System Accuracy Test IAW AMS 2750 is also required.

B. ABAR IPSEN VACUUM FURNACE Model H5448-2BAR-1815 (S/N 1815)

Provide PM in accordance with manufacture recommended practices, and items listed below.

Provide necessary repair parts and labor to perform unlimited emergency repair, calibration, temperature surveys and system accuracy tests (i.e., instrument/thermocouple combination)

Temperature Uniformity check shall be performed IAW the latest revision of AMS 2750.

“Pyrometry”, at the following increments: 1200 degrees, 1800 degrees, and 2200 degrees. At each set point, numerical temperature values of the control thermocouple shall be provided. A numerical print out shall be provided at five (5) minute intervals for a total of thirty (30) minutes at each set- point. System Accuracy Test IAW AMS 2750 is also required.

2.1 All services shall be performed by competent technicians that are experienced and trained to operate, maintain, and service the equipment in accordance with the original equipment manufacturers (OEM) procedures or guidelines.

3. PRINCIPAL PERIOD OF MATNTENANCE (PPM): PPM shall consist of 9-l/2 hours on weekdays, Monday- Thursday, 0700 AM thru 1630 PM; and 8-1/2 hours on every other Friday, 0700 AM thru 1530 PM. No hours on Saturday, Sunday, or Holidays.

4. EMERGENCY REPAIR SERVICES: The contractor shall provide unlimited technical support at no additional cost to the Government. The contractor shall provide ANAD with a high priority status in keeping the equipment listed on the schedule repaired and in good operating condition. The contractor must respond within twenty-four hours (24) hours after notification that services are needed if the problem cannot be corrected by technical support and /or the

Government requests onsite service. Equipment repairs shall be performed during the PPM and shall consist of all work necessary to restore the equipment to optimal operation levels. Personnel that are highly trained, experienced, and knowledgeable in all phases of repair, service and operations of all furnaces listed on the Schedule, shall perform on-site emergency repairs.

Emergency repairs shall be provided on a high priority basis and shall consist of repairs that are necessary to restore the equipment including cleaning, lubricating, inspection worn or damaged parts (replace if necessary), and performing equipment self-test procedures and operational checks.

4.1 On-site repairs shall be performed by Contractor personnel having the expertise and hands-on experience in all phases of repair, service, and operations of the equipment listed on the Schedule.

The Contractor shall provide all travel, tools, materials, repair parts, labor, and any other necessities to diagnosis and correct equipment malfunctions. Upon completion of repairs, service technicians shall run equipment self-test procedures and or operational checks to ensure equipment is operational and ready for use.

4.2 All emergency repairs shall be coordinated and approved by the Contracting Officer with the aid of the Contracting Representative (COR). All quoted prices shall be consistent with the

Contractor’s prices in effect at time of services.

5. REPAIR PARTS: Only new OEM repair parts or certified replacements of equal or better quality shall be used in repairing the equipment. All replaced parts shall become property of the

Government and may be furnished on an exchange basis at the Government’s option. The price to be paid for repair parts shall be based on an established catalog or list price in effect when materials are furnished. Approval and invoicing of parts shall be handled through the Contracting

Officer with the aid of the COR. Due to Government regulations any IT parts/software will require an ITAS waiver before purchase.

6. PREVENTATIVE MAINTENANCE (PM): The Contractor shall perform PM on each piece of equipment listed in the Schedule. The preventative maintenance shall be performed in accordance with the original equipment manufacturers (OEM) procedures or guidelines and in accordance with the latest revision of AMS 2750. The Contractor shall perform all tasks to properly maintain and service this equipment to keep it functioning properly and provide the maximum performance and life of the equipment. Each PM shall include but not be limited to the requirements listed in paragraph 2. A- B:

7. CALIBRATION SERVICES: The Contractor shall calibrate and provide documentation in accordance with the latest revision of AMS 2750 for each piece of equipment listed in the

Schedule as in paragraph 2.0. The calibration cycle for all of the equipment shall be a six- month interval and must be performed in conjunction with a preventive maintenance visit as scheduled by the contracting officer. All equipment used to perform calibration must be NIST traceable. A calibration sticker shall be applied to each item that is calibrated. As a minimum, the sticker shall include the date of calibration, due date for the next calibration, and the signature of the certifier.

Upon completion of services, the Contractor must provide the Government a Certificate of

Compliance or Calibration Certificate for each piece of equipment listed in the Schedule.

8. INCENTIVES AND DECREMENTS:

8.1 ANAD shall maintain the right to review the PM, Calibration, Repair, and effectiveness of support services performed by the Contractor for this contract for conformance, quality and thoroughness.

8.2 If the contractor meets or exceeds all criteria in this specification and Anniston Army Depot continues to have funding and this mission, the option year will be exercised.

8.3 The Contractor shall be required to perform all of the services to the satisfaction of ANAD.

If the contractor does not meet all criteria in the specification the Contracting Officer will be notified so appropriate action can be taken. The Contracting Officer may seek compensation or modifications for restitution. The option year may or may not be exercised.

9. SCHEDULED SERVICES: The Contractor shall be responsible for notifying the Contracting Officer at ANAD before a calibration is due and working with the Contracting Officer to schedule the service to be performed in time to ensure the equipment calibration dates are always in compliance. If there is a scheduling conflict, the contractor shall provide an extension (extended calibration stickers) until services can be rendered which shall not to exceed one month. The Contractor shall be responsible for ensuring the equipment certification dates are always in compliance.

10. ENVIRONMENTAL: The contractor will comply with all federal, state, local, and agency laws and regulations. Disposal of all wastes will be done by the proper method to comply with such laws and regulations. The Contractor shall not use any Ozone depleting substances (ODS).

11. TECHNICAL/CONTRACT LIAISON: The COR will be responsible for surveying all services and providing technical assistance to the Contractor. Communications or correspondence of contract matters including invoicing shall be between the Contractor and the Contracting

Officer, AMSTA-AN-DOC (Bldg. 221), 7 Frankford Avenue, Anniston Army Depot, Anniston, AL 36201-4199. The Contractor shall not proceed with any verbal or written change(s) to the scope of work from sources other than the Contracting Officer, who will provide changes in writing.

13. Access and General Protection/Security Policy and Procedures:

A. This standard language is for Contractor employees with an area of performance within an Army-controlled installation, facility, or area. The Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

B. For Contractors that do not require a Common Access Card (CAC), but require access to a DOD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C. If necessary, Contractor shall acquire and return all issued U.S. Government Common Access Cards, installation badges, and/or access passes.