Attachment_1_Statement_of_Work.pdf

Special Contract Requirements Roseburg District Office MCNABB CREEK POND RREPAIR Bureau of Land Management

SPECIAL CONTRACT REQUIREMENTS

FOR THE CONSTRUCTION OF

MCNABB CREEK POND REPAIR

Description of Work Work includes:

Ditch Excavation Construct diversion during construction Construction of new flashboard riser and 60” Round Culvert Construction of two 24” overflow culverts Rip rap armoring of pipes Construction of pond access ramp with aggregate subbase surfacing Other work called for in the plans, specifications and pay items.

Applicable Standard Specifications

The General Requirements (Division 100) and the applicable sections of Divisions 150 through 700 of the Federal Highway Administration’s "Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-14, U.S. Customary Units" of the U.S. Department of Transportation, Federal Highway Administration apply to this project as modified by these Special Contract Requirements and Contract Clauses contained in the contract. Unless otherwise noted, all reference headings in these Special Contract Requirements refer to divisions, sections, subsections, articles or paragraphs of the Standard Specifications, FP-14. The Contractor shall keep a copy of FP-14 on site during all construction for this project.

The FP-14 is a separately published book by the Federal Lands Highway. To download FP-14 or to obtain a hard copy, visit:

http://flh.fhwa.dot.gov/resources/pse/specs/fp-14.htm

PREFACE

Delete the Preface and substitute the following:

These Standard Specifications for the Construction of Roads and Bridges on Federal Highway Projects are issued primarily for constructing roads and bridges on Federal Highway projects under the direct administration of the Bureau of Land Management. These specifications are cited as "FP-14" indicating "Federal Project" Standard Specifications issued in 2014 and contain both United States Customary and Metric units of measure.

When designated in a contract, the FP-14 becomes part of the contract and binding upon all parties to the contract. Construction contracts of the Bureau of Land Management are also governed by the following regulations:

● Federal Acquisition Regulation (FAR), Title 48, Code of Federal Regulations, Chapter 1

The FAR regulations are not included in the FP-14. A complete copy of the FAR is available from the Superintendent of Documents, Congressional Sales Office, U.S. Government Printing Office, Washington, DC 20402.

U.S. Customary units of measure are used in the FP-14 as provided in the November 25, 2008 Memorandum from Jeffrey F. Paniati entitled Update on Metric Use Requirements for FHWA Documents.

Metric units are noted in parentheses following the U.S. Customary Units. The references to Metric or Metric units apply only when the project or portion of the project expressly calls for Metric units of measure.

DIVISION 100

GENERAL REQUIREMENTS

Section 101. – TERMS, FORMAT AND DEFINITIONS

101.01 Meaning of Terms. Add the following:

Delete all references to the TAR (Transportation Acquisition Regulations) in the specifications.

101.03 Abbreviations. Add the following to (a) Acronyms:

AA

AAN

AAR

ABA

ACPA

ADA

AFPA

AI

AIA

ARA

AREA

ASCE

ASCII

ASLA

BLM

FTMS

GSA

IEEE

MIL

MSHA

NESC

NFPA

OHW

PCA

SAE

USFS

USGS

USPS

WCLIB

WWPI

Aluminum Association American Association of Nurserymen Association of American Railroad Architectural Barriers Act American Concrete Pavement Association Americans with Disabilities Act American Forest and Paper Association Asphalt Institute American Institute of Architects American Railway Association American Railway Engineering Association American Society of Civil Engineers American Standard Code for Information Interchange American Society of Landscape Architects Bureau of Land Management Federal Test Method Standard General Services Administration Institute of Electrical and Electronic Engineers Military Specifications Mine Safety and Health Administration National Electrical Safety Code National Forest Products Association Ordinary High-Water Portland Cement Association Society of Automotive Engineers United States Forest Service United States Geological Survey United States Postal Service West Coast Lumber Inspection Bureau Western Wood Preservers Institute

Add the following to (b) U.S. Customary unit abbreviations and symbols:

hr mp ppm

Hour Milepost Part Per Million

101.04 Definitions. Delete the definitions for the following terms:

Bid Bidder

Modify the following definitions as follows:

Contract Time – Delete this definition and substitute the following:

Period of Performance (POP) – The specified time allowed for completion of contract work.

Notice to Proceed – Delete this definition and substitute the following:

Notice to Proceed – Written notice from the Contracting Officer to the Contractor to begin the contract work.

Add the following:

Holidays — Holidays occur on the following days:

1st day of January - New Years’ Day;

3rd Monday of January - Martin Luther King, Jr. Day;

3rd Monday of February - Presidents' Day;

Last Monday of May - Memorial Day;

4th day of July - Independence Day;

1st Monday of September - Labor Day;

2nd Monday of October - Columbus Day;

11th day of November – Veterans’ Day;

4th Thursday of November - Thanksgiving Day;

25th day of December - Christmas Day;

Other days declared holidays by the Congress or the President; and

If a holiday occurs on a Saturday, the preceding Friday is also a legal holiday. If a holiday occurs on a Sunday, the Monday following is also a legal holiday.

In-Water Work — Work below the ordinary high-water mark (OHWM or OHW).

Maximum Particle Size – The smallest sieve opening through which all particles in the material will pass.

Neat Line – A line defining the proposed or specified limits of an excavation or structure.

Pioneer Road – Temporary construction access built along the route of the project.

Pneumatic Roller — Self-propelled compaction device with smooth pneumatic tires staggered in position to provide overlap between the front and rear tires.

Protected Streamcourse – A drainage shown on the plans that requires designated mitigation measures.

Right-of-Way – A general term denoting (1) the privilege to pass over land in some particular line (including easement, lease, permit, or license to occupy, use, or traverse public or private lands), or (2) Real property necessary for the project, including roadway, buffer areas, access, and drainage areas.

Utilization Standards – The minimum size and percent soundness of trees described in the specifications to determine merchantable timber.

Section 102. – BID, AWARD, AND EXECUTION OF CONTRACT

Delete this section in its entirety.

Section 103. – SCOPE OF WORK

103.01 Intent of Contract. Add the following:

Additional work on sites within or in the vicinity of the project may be requested by the CO. Such work generally will be in response to natural disasters. Provide cost proposals and perform work as ordered by the CO.

103.02 Disputes. Delete in its entirety.

103.03 Value Engineering. Delete in its entirety.

103.04 Contractor Records. Delete in its entirety.

103.05 Partnering. Delete in its entirety.

103.06 Electronic Documentation. (Added Subsection)

After award of the contract, provide all written documents in pdf format, or an approved fixed-layout electronic format.

In addition to electronic documents, provide paper copies of the following documents and as requested by the CO:

(a) Drawings required under Subsection 104.03;

(b) Weight records required under Subsection 109.03;

(c) Receiving records required under Subsection 109.04;

(d) WFLHD 470 forms required under Section 153;

(e) Construction schedules required under Section 155; and,

(f) Concrete batch tickets required under Subsection 552.09.

Provide documents in their native file format (the format produced by the software that the document was created in) upon request.

Provide a resolution quality where color, text, and lines are clearly discernible. Submit each document in an individual file. Name files with a unique document name that includes the document date, document description, and project number, in the following format or as requested by the CO:

MMDDYYYY_item description_project number; where: MMDDYYYY = month, day, and year.

Deliver electronic documents to the email address identified at the preconstruction conference or otherwise amended in writing by the CO. Limit the size of emailed documents to 20MB. If a document cannot be split or reduced below 20MB, then the CO will provide guidance on how to deliver the documents electronically, or a paper copy may be required. Documents delivered on removable media (compact disc, USB memory stick, etc.) will not be accepted. Documents delivered after 5:00 pm local time will be considered received at 7:00 am on the following business day.

The CO will reject without review any documents that are unreadable or corrupted, illegible, or include malicious content.

Provide one paper copy of each document upon request, unless more paper copies are specified.

103.07 Signatures for Electronic Documentation.

(Added Subsection)

(a) Definitions.

(1) Electronic Signature – A computer data compilation of any symbol or series of symbols executed, adopted, or authorized by an individual to be the legally binding equivalent of the individual’s handwritten signature.

(2) Wet Signature – A signature of ink from pen, or a scanned copy of an actual signature of ink from pen.

(b) Sign documents requiring a signature by electronic signature or by wet signature.

Unless the CO requests a wet signature, an electronic signature may be provided. Assume responsibility for the validity of electronic signatures. The Government will assume that the authorized individual’s electronic signature is authentic.

Provide electronic signatures in the following formats:

(1) A digital signature from an encryption application;

(2) A digitized image of a paper signature; or

(3) Any other unique form or individual identification that can be used as a means of authenticating a record, record entry, or document.

If signing a document by wet signature, scan the complete document into an electronic format.

Section 104. – CONTROL OF WORK

104.01 Authority of the Contracting Officer (CO). Delete in its entirety.

104.02 Authority of Inspectors. Delete in its entirety.

104.03 Specifications and Drawings. Amend as follows:

Delete the first paragraph of Subsection (a) and substitute the following:

(a) General. Submittals include both documents and drawings required to construct the work. Review submittals for accuracy, completeness, and compliance with the contract. Verify submittals according to Section 153. Submittals that do not include evidence of Contractor verification may be returned for resubmission.

Submit documents in an electronic format for approval. Submit drawings in both paper and electronic format for approval. See Subsection 103.06.

Time for approval starts over when submittals are returned for revision or if additional information is requested by the CO. Do not perform work related to submitted documents or drawings before approval of the CO. Obtain written approval before changing or deviating from the approved submittals.

Delete Subsection (a)(1) and substitute the following:

(1) Documents other than drawings. Documents other than drawings include descriptive literature, illustrations, schedules, performance and test data, certifications, and similar material submitted by the Contractor to certify or explain, in detail, specific portions of the work required by the Contract. Allow 14 days for approval by the CO unless otherwise specified.

Delete the first sentence in the last paragraph of Subsection (a)(2) and substitute the following:

Submit 3 paper sets of drawings, and an electronic set of drawings with supporting calculations.

(c) As-built drawings. Modify the first sentence to read as follows: Use one set of Contractor-provided plans exclusively for as-built drawings.

(d) Submittals. Add this section:

1. Submit samples and product data information as required in other sections of this contract.

104.04 Coordination of Contract Documents. Delete in its entirety.

104.06 Other Contracts. (Added Subsection).

Follow the requirements of FAR Clause 52.236-8 Other Contracts.

Section 105. — CONTROL OF MATERIAL

105.02 Material Sources. Amend as follows:

(a) Government-provided sources. Delete the last paragraph and substitute the following:

The quality of material is generally acceptable. Variations in quality should be expected as it is not feasible to ascertain the quality of material for an entire deposit from exploratory samples. Determine the quantity, type of equipment, and work necessary and produce acceptable material to be incorporated into the work.

Aggregate source quality tests as shown in the Sampling, Testing, and Acceptance Requirements table of the other Sections are not required. If aggregate source quality tests are performed, follow the requirements of the Sampling, Testing, and Acceptance Requirements tables. Allow the CO the opportunity to witness sampling and splitting of test material.

Perform quality control sampling and testing according to the approved Contractor Quality Control Plan in Section 153 and the applicable Sampling, Testing, and Acceptance Requirements tables included at the end of each Section. Allow the CO the opportunity to witness sampling and splitting of test material.

Government-provided sources for this project are identified as follows:

Government-provided optional sources.

Approximate disposal area for excavated material is shown on the plans. Exact location and shape of area to be approved by the COR prior to use. Restore disposal area to closely resemble pre-construction condition and stabilize prior to final acceptance of the project.

Government-provided mandatory sources.

None.

(b) Government-provided material stockpile. Delete the text of this Subsection and substitute the following:

There are no Government-provided material stockpiles for this project.

(c) Contractor-located sources. Delete the text of this Subsection and substitute the following:

The Contractor is responsible for Contractor-located material sources, including established commercial material sources. Use sources that fulfill the contract quantity and quality requirements. Determine the quantity, type of equipment, and work necessary to select and produce an acceptable material. Secure permits and clearances for use of the source and submit copies of the documents to the CO. Submit available historical data indicating acceptable material can be produced from the source. Perform quality control sampling and testing according to the approved Contractor Quality Control Plan in Section 153, aggregate source quality tests, and applicable Sampling, Testing, and Acceptance Requirements table included at the end of each Section. Allow the CO the opportunity to witness sampling and splitting of the test material.

Sites outside construction limits. Activities outside the construction limits that will require ground disturbance, occupation, clearing, or other environmental impacts are limited. Provide the following documents before using these sites.

The requirements (1) through (6) below do not apply to Government designated sources or commercial sources that are established, have provided material to public and private entities on a regular basis over the last two years, have appropriate State and local permits, and do not require expansion outside their currently established and permitted area.

(1) Proposed activity description. Submit a description, schedule, and location of the proposed activities for approval by the CO. Include maps of the area and other relevant information.

(2) Cultural resources. Submit written documentation satisfactory to the CO for a recommendation of either "no historic properties affected" or “no effect” according to 36 CFR 800.4(d)(1) for historic properties on or eligible for listing to the National Register of Historic Places. Provide either:

(a) Documentation showing there are no cultural resources present, and a recommendation of either "no historic properties affected" or “no effect” according to 36 CFR 800.4(d)(1).

Documents must be prepared by an individual qualified under the Secretary of the Interiors’ Standards and Guidelines for Archeology and Historic Preservation, 48 FR 44716-44740.

Documentation must be satisfactory to the State Historic Preservations Officer (SHPO) or Tribal Historic Preservations Officer (THPO) as appropriate, according to 36 CFR 800.3(c).

The CO will submit the documentation to the SHPO or THPO. Anticipate a minimum of 45 days from receipt of the documentation by the SHPO or THPO before use of the site may be approved; or

(b) Documentation showing a finding of either "no historic properties affected" or “no effect” according to 36 CFR 800.4(d)(1) has been previously obtained for the proposed activities from the State, Tribal Government or Federal Land Management Agency responsible for the land.

Include attached copies of SHPO concurrence, or Memorandum of Agreement (MOA) where concurrence is not required.

(3) Species protected under the Endangered Species Act of 1973. Submit written documentation satisfactory to the CO that the proposed action will have no effect to any threatened or endangered species or their critical habitat. Provide either:

(a) A current list of all threatened or endangered species in the site of proposed activities from the U.S. Fish and Wildlife Service; and a recommendation of a "no effect" determination according to Section 7 of the Endangered Species Act prepared by a biological specialist with a minimum of 3 years of experience in Endangered Species Act compliance or other qualifications acceptable to the CO. Allow for a minimum of 45 days from submittal to the CO before use of the site may be approved; or

(b) Documentation showing the proposed activities have previously been determined to comply with the Endangered Species Act and this determination remains valid. This documentation must be from the State, Tribal Government or Federal Land Management Agency responsible for the land. Attach evidence of compliance, including correspondence with the U.S. Fish and Wildlife Service.

(4) Wetlands as defined by the U.S. Army Corps of Engineers’ 1987 Wetland Delineation Manual (WDM). Submit written documentation satisfactory to the CO, that the proposed action will comply with Section 404 of the Clean Water Act, Executive Order 11990, and will not affect any wetlands. Documentation must be prepared by a wetland specialist with a minimum of 3 years of experience in wetland delineation using WDM or other qualifications acceptable to the CO.

(5) Federal lands. Before use of sites on federal lands, submit a copy of the Letter of Approval or Special Use Permit from the applicable federal agency allowing use of the site for intended purposes.

(6) Tribal, state and local approvals. Comply with applicable laws regarding the proposed activities. Submit copies of required clearances, including hazardous waste compliance, tribal, State and local permits and approvals.

Allow 12 days (in addition to other agency time requirements) for approval of documents submitted to the CO.

(d) Weed free certification. All material sources and materials incorporated into the work must be certified to be free from noxious weeds, invasive plants, and other deleterious materials by a federal, state or local public agency. Commercial certifications may be acceptable if materials have been certified through the North American Weed Free Forage Program standard or a similarly recognized certification process approved by the CO. Submit material certifications to the CO for approval at least 5 days before their use in the work.

Section 106. – ACCEPTANCE OF WORK

106.01 Conformity with Contract Requirements. Amend as follows:

Add the following to the second paragraph:

Use the procedures for sampling and testing contained in the WFLHD Sampling and Testing Methods, except, when a specified sampling or test method is not included in this supplement, sample and test according to the referenced test procedure.

Delete the third paragraph and substitute the following:

Use the FLH Field Materials Manual (FMM), Appendix B: FLH Test Methods in effect on the date of the IFB or RFP. Electronic copies of the FLH Test Methods can be downloaded from:

https://flh.fhwa.dot.gov/resources/materials/fmm/

Delete the fourteenth paragraph and substitute the following:

Remove, repair, or replace work that does not conform to the contract, or to prevailing industry standards where no specific contract requirements are noted. Remove, repair, or replace work; provide temporary traffic control; and perform other related work to correct nonconformities at no cost to the Government.

Add the following:

Obtain copies of the following documents at:

https://flh.fhwa.dot.gov/resources/construction/paynotes/

Construction Paynote Examples, dated August 2011.

Obtain copies of the following documents at:

https://flh.fhwa.dot.gov/resources/materials/

WFLHD Sampling and Testing Methods;

Materials Testing Forms;

FLH T 521 – Standard Method of Test for Determining Riprap Gradation by Wolman Count; and, FLH Addendum to AASHTO T 308 – Standard Method of Test for Correction Factors for Hot Mix Asphalt (HMA) Containing Recycled Asphalt Pavement (RAP) by the Ignition Method.

106.02 Visual Inspection. Delete the text of this Subsection and substitute the following:

Acceptance is based on visual inspection of the work for compliance with the specific contract requirements. Use prevailing industry standards in the absence of specific contract requirements or tolerances.

106.03 Certification. Add the following after the second paragraph:

Obtain required certifications and maintain records of all required certifications according to Subsections 103.04, 153.04, and 155.07.

Submit a completed Form WFLHD 87 Certification of Compliance with each material requiring a certification. An electronic version may be found at:

https://flh.fhwa.dot.gov/resources/construction/forms/wfl/

Submit all certifications to the CO unless otherwise specified in the Section ordering the work.

106.05 Statistical Evaluation of Work and Determination of Pay Factor. Delete in its entirety, including all references to Statistical Evaluation. All references to Section 106.05 shall be replaced with references to Section 106.04 Measured or Tested Conformance.

Section 107. – LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC

107.01 Laws to be Observed. Delete in its entirety.

107.02 Protection and Restoration of Property and Landscape. Delete in its entirety.

107.03 Bulletin Board. Delete in its entirety.

107.05 Responsibility for Damage Claims. Delete in its entirety.

107.06 Contractor’s Responsibility for Work. Delete in its entirety.

107.08 Sanitation, Health, and Safety. Add the following after the first paragraph:

Submit an accident prevention plan for implementing safety and health standards at the Preconstruction Conference. Use the Government furnished Form WFLHD-28, Guide Outline of Contractor's Accident Prevention Plan.

107.09 Legal Relationship of the Parties. Delete in its entirety.

107.10 Environmental Protection.

(e) Project specific Environmental Protection. Add this section:

(1) In Water Work - The regulated work area is the area at or below the (OHW) elevation which is defined as the elevation of the top of the existing flashboard riser. Perform work within the regulated work area only during the in-water work period. The in-water work period is from July 1 to September 15.

(2) Wildlife Noise Restrictions – For purposes of this project, "high noise" is defined as sound pressure levels greater than 10 dBA above the ambient as measured by the LAFmax and LAFeq at sensitive habitat as shown:

o High noise producing construction activities are not allowed between April 1 and

August 5. Blasting activities within one mile of sensitive habitat shall be conducted only between September 15 and March 31.

o High noise producing construction activities conducted from August 6 to September 15 shall implement a daily limited operating period of daytime work being conducted from two hours after sunrise to two hours before sunset.

Section 108. – PROSECUTION AND PROGRESS

Delete this section in its entirety.

Section 109. – MEASUREMENT AND PAYMENT

109.01 Measurement of Work. Delete the text of this Subsection and substitute the following:

Take and record measurements and perform calculations to determine pay quantities for invoicing for work performed. Take or convert all measurements of work according to U.S. Customary (Metric) measure.

Unless otherwise specified, measure when the work is in-place and complete according to the contract.

Measure the actual work performed, except do not measure work outside the design limits or other adjusted or specified limits (staked limits). Measure structures to the lines according to the plans or to approved lines adjusted to fit field conditions.

Take measurements as described in Subsection 109.02 unless otherwise modified by the Measurement Subsection of the Section controlling the work being performed. For individual pay items, the decimal accuracy for measurement of quantities will be determined by the CO. Decimal accuracy for measurement is one decimal beyond the accuracy of the quantity for payment.

Remeasure quantities if it has been determined that a portion of the work is acceptable, but has not been completed to the lines, grades, and dimensions shown in the plans or established by the CO.

Submit measurement notes within 24 hours of completing work that is in-place and complete according to the contract. For on-going work, submit measurement notes weekly. When work is not complete, identify the measurement as being an interim measurement. Submit the final measurement when the installation is completed. Measurement notes form the basis of the Government’s receiving report; see Subsection 109.08(d). For lump sum items, submit documentation that supports invoiced progress payments each month.

Use an acceptable format for measurement notes. Include the following minimum information:

(a) Project number and name;

(b) Line item number, pay item number and description;

(c) Date the work was performed;

(d) Location of the work;

(e) Measured quantity;

(f) Calculations made to arrive at the quantity;

(g) Supporting sketches and details as needed to clearly define the work performed and the quantity measured;

(h) Names of persons measuring the work;

(i) Identification as to whether the measurement is interim or final; and

(j) Signed certification statement by the persons taking the measurements and performing the calculations, that the measurements and calculations are correct.

Prepare pay item measurement notes on Form FHWA 17-348 Daily Record of Measurement and Payment.

An electronic version of the form is available at:

https://flh.fhwa.dot.gov/resources/construction/forms/wfl/.

109.02 Measurement Terms and Definitions.

Delete paragraph (o) and substitute the following:

(o) Square foot and Square yard (Square meter). 1 square yard equals 9 square feet. Measurements for area computations will be made horizontally or vertically to the surface being measured. No deductions from the area computation will be made for individual fixtures having area of 9 square feet (1 square meter) or less. Do not measure overlaps.

109.03 Weighing Procedures and Devices.

(c) Project weighing system. Add the following:

Manual scales may be used if approved in writing by the CO and if the method of weighing meets all other contract requirements. For aggregates weighed for payment, adjust scale weights of material to deduct the daily average moisture content in excess of 2 percentage points over optimum moisture as determined by AASHTO T 99 or the designated compaction method. If moisture determination is necessary, determine the daily average moisture content in accordance with AASHTO T 255, from not less than three representative samples of aggregate taken at random intervals each day that aggregate is being weighed.

109.06 Pricing of Adjustments. Delete in its entirety.

109.07 Eliminated Work. Delete in its entirety.

109.08 Progress Payments. Delete in its entirety.

109.09 Final Payment. Delete in its entirety.

DIVISION 150

PROJECT REQUIREMENTS

Section 151. — MOBILIZATION

152.03Add the following:

Item No. Pay Item Unit

15101 Mobilization LPSM

Section 152. — CONSTRUCTION SURVEY AND STAKING

Description

152.01Add the following:

Construction survey methods are defined as follows:

(a) Automated Machine Guidance (AMG) method. Grading equipment controlled with robotic total station (RTS) technology, global positioning system (GPS) technology, or a combination of the two.

(b) Conventional survey methods. All other survey methods.

Construction Requirements

152.02 Qualifications. Add the following:

Conform to the following:

(a) Personnel. Provide a crew supervisor on the project whenever surveying and staking is in progress.

(b) Equipment. Furnish survey instruments and supporting equipment capable of achieving the specified tolerances.

Construction equipment controlled with AMG methods may be used in earthwork and the construction of subgrade; constructing subbase, base, and surface aggregate courses; or other construction operations when approved.

(c) Material. Furnish acceptable tools and supplies of the type and quality suitable for highway survey work. Furnish stakes and hubs of sufficient length to provide a solid set in the ground with sufficient surface area above ground for necessary legible and durable markings.

152.04 General. Delete the text of this Subsection and substitute the following:

Include staking activities in the construction schedule submitted according to Section 155. Include the dates and sequence of each staking activity.

At the preconstruction conference, submit a cost breakdown of the work included in the lump sum item for the purpose of making progress payments.

(a) Government set reference lines and points. The Government has set horizontal and vertical control points for the project. The location and identity of each control point are shown on the plans.

Before beginning construction, notify the CO of any missing control points or stakes. The Government will reestablish control points and stakes missing before the beginning of construction.

(b) Government furnished information. The Government will furnish the design data described below:

(1) Proposed horizontal alignment(s) and profile grade(s) in Portable Document Format (.pdf) and LandXML (.xml) formats;

(2) Cross Sections in Portable Document Format (.pdf);

(3) Earthwork end area volume report in Portable Document Format (.pdf);

(4) Superelevation report in Portable Document Format (.pdf);

(5) Clearing limits (based on theoretical catch points) in Portable Document Format (.pdf);

(6) Construction staking notes containing points at centerline, shoulders, and theoretical slope stake catch in Portable Document Format (.pdf);

(7) X, Y, Z coordinates of subgrade and base layer(s) points at centerline and shoulders, in Portable Document Format (.pdf);

(8) Proposed finished surface in LandXML (.xml) format; and,

(9) Proposed 3D breaklines in Drawing Exchange Format (.dxf).

Perform additional conversions and calculations as necessary for convenient use of Government-furnished data. The Contractor is responsible for the accuracy of all information converted from the Government-furnished data. Provide immediate notification of apparent errors in the furnished data.

(c) Pre-survey meeting. Before surveying or staking, discuss and coordinate the following with the

CO:

(1) Surveying and staking methods;

(2) Stake marking;

(3) Grade control for courses of material;

(4) Referencing;

(5) Structure control;

(6) Field staking data;

(7) Localization of the GPS systems to the Government-established control points; and

(8) Other procedures and controls necessary for the work.

Do not start work until staking or three-dimensional (3D) verification data for the affected work has been approved.

Preserve initial reference and control points. Notify the CO of missing control points or stakes at least 10 days before beginning construction. The Government will reestablish control points and stakes missing before the beginning of construction.

Acceptance of the construction staking does not relieve the Contractor of responsibility for correcting errors discovered during the work and for bearing additional costs associated with the error.

Maintain legibility of stake markings for the duration of the project or until notified in writing the stakes are no longer needed. Replace stakes if necessary to ensure markings are maintained.

Record survey and measurement field data in an approved format. Sample note formats are available as listed in Subsection 106.01. Submit as-staked data and corrections made to the Government-furnished survey data. Submit survey and measurement data at least weekly.

The construction survey and staking work may be spot-checked for accuracy, and unacceptable portions of work may be rejected. Resurvey rejected work, and correct work that is not within the tolerances specified in Table 152-1.

Remove and dispose of flagging, paint, lath, stakes, and other staking material after the project is complete.

Compute and furnish calculations supporting pay quantities. Measure quantities within the tolerances established by the CO according to Subsection 109.01.

Adjust roadway prism excavation quantities for volume changes resulting from slope stake variations.

See Subsections 152.05(d) and 204.16(a)(1)(a).

152.05 Survey and Staking Requirements. Amend as follows:

Add the following to paragraph (c):

Do not take roadway cross-sections unless required for volume adjustments. See Subsections 152.05(d) and 204.16(a)(1)(a).

Payment

152.08 Delete the second paragraph and substitute the following:

Payment for lump sum items will be prorated based on the submitted cost breakdown for the work completed under this Section.

Item No. Pay Item Unit

15201 Construction Survey and Staking LPSM

Section 153. — CONTRACTOR QUALITY CONTROL

Delete the text of this Section and substitute the following:

Description

153.01 This work consists of planning and implementing a construction quality process to ensure work conforms to the contract requirements. This work also includes quality control (QC) inspection and documentation, process control sampling and testing, obtaining samples for QC testing, and performing QC tests. See FAR Clause 52.246-12 Inspection of Construction.

Construction Requirements

153.02 Qualifications. Provide a QC manager (QCM) with at least three years’ experience in areas of material testing, inspection, management, supervision, and QC.

153.03 Quality Control Plan (QCP).

(a) Personnel. Provide a QCM, on-project during work, with authority to stop non-compliant work, or work that results in non-compliance with contract requirements. Submit a letter, from a company officer or official with higher authority than the Superintendent, that authorizes the QCM to stop work.

Identify an alternate, meeting QCM qualifications, to act as QCM in the QCM’s absence. Do not use an alternate as the QCM for more than three (3) days unless approved by the CO.

At least 14 days before starting work, submit names and qualifications of the QCM, and any alternate being used on the project. Do not use QC personnel that have not been approved by the CO.

At the preconstruction conference, submit a cost breakdown of the individual items included in the lump sum.

(b) Development. At least 14-days before starting a work feature, develop and submit a QCP for each work feature listed below, to be approved by the CO. The absence of a plan does not relieve the Contractor of complying with the contract requirements. Additional QCPs, and/or activities, may be required to provide effective quality management. The CO may request a QCP for additional work features that are not listed below.

(1) Control of Material (Section 105);

(2) Construction Survey and Staking (Section 152);

(3) Soil Erosion and Sediment Control (Section 157);

(4) Clearing and Grubbing (Section 201);

(5) Removal of Structures and Obstructions (Section 203);

(6) Excavation and Embankment (Section 204);

(8) Earthwork Geosynthetics (Section 207);

(11) Linear Grading (Section 212);

(13) Riprap (Section 251);

(14) Rockery, Special Rock Embankment, and Rock Buttress (Section 252);

(18) Drainage Structures (Section 602, 604, 605, 608);

(19) Minor Structures (Sections 609, 615);

(23) Temporary Traffic Control (Sections 156, 635); and

Provide a QCP for each work feature in a format approved by the CO.

Include process control sampling and testing in the QCP. Perform process control sampling and testing according to Subsection 153.05 and the QCP.

153.04 Prosecution of Work. Complete the following:

(a) Preparatory and Start-up Phase. Thoroughly address the following activities (1 through 3) for each work feature, and denote in the plan the person/position performing each activity.

(1) Check and verify that submittals, plans, and materials certifications meet contract requirements, then submit these documents at least 7 days before installation unless otherwise stated in the contract. Certify compliance by completing and signing Form WFLHD-87. An electronic version of the form is available at:

http://flh.fhwa.dot.gov/resources/construction/forms/wfl/(2) Conduct pre-work meetings.

Review contract requirements with the construction crew, foremen, and Government personnel before beginning work. Conduct additional pre-work meetings as necessary and when crew(s) change.

(3) Ensure construction methods will result in end-products meeting contract requirements.

Include the following in the plan for applicable work features:

(a) A brief narrative of how the work will be accomplished describing the methods, crews, and equipment.

(b) The process to ensure the completed feature of work conforms to contract requirements.

(c) The inspection and testing frequency to ensure the process remains valid or work is being performed according to the established process.

(d) The action(s) to be taken and alterations to the inspection and testing frequency, if inspection or testing reveals the work is not meeting contract requirements.

Revise QC plans when personnel, activities, or processes change or when deficiencies occur in the work.

(b) Implementation. Implement QC activities as described in the accepted plan. Do not begin a work feature until the plan is approved by the CO and a pre-work meeting (activity 2) is performed. In the QC Reports described below, document when each activity (1 through 3) was performed, and by whom.

(1) QC Reports. Report the results of QC inspections that verify the work meets contract requirements as QC activities are performed. Describe the results of reviews, inspections, measurements, and testing activities. Attach original support data and test results. Document QC pre-work meetings, and discussions with the construction staff and Government personnel.

Document deficiencies found in the work and describe corrective actions, adjustments to frequency of QC activities, and method or process changes to correct and eliminate future deficiencies.

Provide reports to the CO daily or as otherwise approved. Include the following certification signed by the QCM:

“I certify that the information contained in this record is accurate and that work documented herein complies with the contract. Exceptions to this certification are documented as a part of this record.”

(2) Notification of Completion of Work. Submit a completed “Notification of Completion of Work” (Form WFLHD 470) when the phase of work listed below is ready for inspection. An electronic version of WFLHD 470 is available at:

http://flh.fhwa.dot.gov/resources/construction/forms/wfl/Allow 1 working day for the following work to be inspected.

(a) Survey and staking (field stakes and notes). Provide survey notes for the following:

(1) Control points – before disturbing original control points;

(2) Clearing limits – before starting clearing and grubbing operations;

(3) Slope stakes – before clearing operations or topsoil removal;

(4) Subexcavation – after staking and prior to backfilling;

(9) Culverts – before starting installation; and

(b) Construction work.

(1) Erosion control devices – prior to any ground disturbing activities;

(2) Sub grade – before placing pavement structure;

(3) Any pavement structure layer requiring hubs – before placing next layer;

(4) Structural excavation – before backfilling;

The CO may request submission of a form WFLHD 470 for worked not specifically listed in this subsection, or may not require a form for the listed work.

153.05 Sampling and Testing. Perform process control sampling and testing according to the Sampling, Testing, and Acceptance Requirements table included at the end of each Section.

Perform QC sampling and testing as defined in the QCP.

Allow the CO the opportunity to witness all sampling and/or testing. When requested, sample and split QC samples according to AASHTO or other acceptable procedures. Immediately perform splits when required. Deliver and label split QC samples according to Subsection 154.03.

Provide the following documentation:

(a) Test Results. Label test results with the same information required by Subsection 154.03. Attach work sheets, used to determine test values, to the test result forms when submitted.

(b) Control Charts. Maintain linear control charts identifying project number and name; pay item number; test number; each test parameter; upper and/or lower specification limits applicable to each test parameter; and test results. Use control charts to document process variability; identify production and equipment problems; and identify potential pay factor adjustments. Correct processes when problems exist. Post charts at the Contractor’s project testing lab and on site.

153.06 Acceptance. Contractor QC will be evaluated under Subsections 106.02 and 106.04 based on the demonstrated ability of the Contractor’s QC system to ensure that work meets the contract requirements.

If Government testing and inspections (quality assurance) indicate the Contractor’s QC system is ineffective or the plans are not being followed; make immediate improvements to correct inadequacies.

Submit written notifications of improvements and modifications to the system.

A maximum of 10 percent of the total progress payment amount will be retained and affected project work may be stopped if a QCP is not accepted, the plan is not being followed, or work does not meet contract requirements.

Measurement

153.07 Measure the Section 153 items listed in the bid schedule according to Subsection 109.02.

Payment

153.08 The accepted quantities, measured as provided in Subsection 109.02 and above, will be paid at the contract price per unit of measurement for the Section 153 pay items listed in the bid schedule. Payment will be full compensation for the work prescribed in this Section. See Subsection 109.05.

Payment for the lump sum item will be prorated based on the work completed for this Section.

15301 Contractor Quality Control LPSM

Section 154. — CONTRACTOR SAMPLING AND TESTING

154.08 Add the following:

15401 Contractor Testing LPSM

Section 155. — SCHEDULES FOR CONSTRUCTION CONTRACTS

Delete this Section and substitute the following:

Description

155.01 This work consists of scheduling, monitoring, and reporting all construction activities. Follow the requirements of FAR Clause 52.236-15, Schedules for Construction Contracts.

Construction Requirements

155.02 General. Submit a preliminary work plan at least 7 days before the preconstruction conference.

A preliminary work plan is a written narrative with a detailed breakdown of all contract activities for the first 21 days after the notice to proceed is issued. Within 7 days after the preconstruction conference, the preliminary work plan will be accepted or rejected. If rejected, submit a revised plan within 3 days. Only mobilization, temporary traffic control, and Section 637 work, is allowed before a preliminary work plan is accepted.

155.03 Bar Chart Method (BCM). The BCM construction schedule consists of a progress bar chart and a written narrative. Include contract number, project number, project name, Contractor name, current fixed completion date, date of submittal, and submittal number.

(a) Progress bar chart. The following applies to the initial submission and all updates:

(1) Use a time scale to graphically show the percentage of work scheduled for completion during the contract time.

(2) Define and relate activities to the contract pay items.

(3) Show all activities in the order work will be performed, including submittals, submittal reviews, fabrication, and delivery.

(4) Show all critical (major) activities that are controlling factors in the completion of work.

(5) Show the time needed to perform each activity and its relationship in time to other activities.

(6) Show the total expected time to complete all work.

(7) Provide enough space for each activity to permit two additional plots parallel to the original time span plot. Use one space for revision of the planned time span, and one for showing actual time span achieved.

(b) Delete this subsection.

Within 20 days after the Notice to Proceed has been issued, submit three paper copies, one electronic copy according to Subsection 103.06, and one electronic copy in the native file format. When discrepancies exist, paper copies govern over electronic copies of the schedule.

Show completion of work within the contract time.

Allow 2 days for approval or rejection of the schedule. If rejected, submit a revised schedule within 2 days.

If an acceptable schedule is not received within 30 days after the Notice to Proceed is issued, the CO may withhold approval of progress payments in full or in part.

155.04 Baseline Schedule. Set the approved BCM construction schedule as the baseline schedule for the first updated construction schedule. Submit revisions to the baseline schedule as needed, and allow 2 days for revised baseline schedules to be approved for use. Replace the baseline schedule for construction schedule updates with the applicable, approved baseline schedule revisions.

155.05 Updated Construction Schedule. Review the construction schedule to verify or adjust; start dates of activities underway and finish dates of completed activities; remaining duration of uncompleted activities; planned start and finish dates and durations; and proposed logic. Inform the CO of all changes.

Submit three paper copies, one electronic copy according to Subsection 103.06, and one electronic copy in the native file format by the 15th day of each month, or within 2 days when the following occurs:

(a) A delay occurs in the completion of a critical (major) activity.

(b) A delay occurs which causes a change in a critical activity for BCM schedules.

(c) The actual prosecution of the work is different from that represented on the current construction schedule.

(d) An addition, deletion, or revision of activities is caused by a contract modification.

(e) There is a change in the schedule logic.

Show completion of work within the contract time.

Allow 2 days for approval or rejection of the schedule. If rejected, submit a revised schedule within 2 days.

If an acceptable schedule is not received by the 15th day of the month, the CO may withhold approval of progress payments in full or in part.

155.06 Subsection not used.

155.07 Contractor’s Daily Record of Construction Operations. For each day of work, submit a completed Form WFLHD 465 Contractor's Daily Record of Construction Operations (CDR) or an approved alternate form within one day of the work being performed. Report operations of work separately, with manpower and equipment assigned to each operation separately. Document inspection results, including deficiencies observed and corrective actions taken. Complete a CDR for each contractor and subcontractor working that day. CDR’s will be approved or rejected by CO. Correct rejected CDRs and resubmit the revised CDR within 24 hours.

Certify each CDR with the following statement signed by the person responsible for the construction operation:

"I certify that the information contained in this record is accurate, and that all work documented herein complies with the requirements of the contract. Any exceptions to this certification are documented as a part of this record.”

Electronic versions of the form are available at:

http://flh.fhwa.dot.gov/resources/construction/forms/wfl/155.08 Acceptance. Construction schedules and preliminary work plans will be evaluated under Subsection 106.02. CDR’s will be evaluated under Subsection 106.02 and 106.03.

Measurement

155.09 Measure the Section 155 items listed in the bid schedule according to Subsection 109.02.

Payment

155.10 The accepted quantities will be paid at the contract price per unit of measurement for the Section 155 pay item listed in the bid schedule. Payment will be full compensation for the work prescribed in this Section. See Subsection 109.05.

Progress payments for construction schedule will be paid as follows:

(a) 25 percent of the item amount, not to exceed 0.5 percent of the original contract amount, will be paid after the first construction schedule is approved.

(b) Payment of the remaining portion of the lump sum will be prorated based on the total work completed.

Payments made for construction schedules do not affect any rights the government may have because of failure to meet construction schedule contract requirements.

Item No. Pay Item Unit

15501 Contractor Schedule LPSM

Section 157. — SOIL EROSION AND SEDIMENT CONTROL

157.16 Acceptance. Delete the text of the first paragraph and substitute the following:

Material for erosion and sediment control measures will be evaluated under Subsections 106.02 and

106.03. Do not provide a copy of the certifications for erosion and sediment control materials to the CO, unless otherwise directed by the CO.

Measurement

157.17 Delete the text substitute the following:

With the exception of the temporary diversion, no…