Attachment 1 Statement of Work.pdf

STATEMENT OF WORK (SOW)

Project Number: 637-22-102 Project Title: Renovate Space for Patient Improvements Location: Asheville VA Medical Center, Building 47 – First Floor Department: Western North Carolina VA Health Care System (WNCVAHCS)

1. OVERVIEW

The Western North Carolina VA Health Care System (WNCVAHCS) requires a General Contractor (GC) to provide construction services for the renovation of approximately 3,500 square feet of clinical space located on the first floor of Building 47. Renovation includes improvements to the ENT and Podiatry patient care areas, creation of a new waiting area, modernization of exam rooms, increased storage capacity, and upgrades to meet current codes and VA design standards. Work shall be performed in accordance with the construction drawings and the VA Final Bid Specifications (Divisions 01–28).

2. SCOPE OF WORK

2.1 Architectural and General Construction

The contractor shall complete all demolition, construction, installation, and finish work required, including:

• Interior demolition of partitions, ceilings, finishes, mechanical, electrical, and plumbing elements

• Installation of metal framing, gypsum board assemblies, acoustical ceilings, interior doors, frames, hardware, casework, and countertops

• Application of finishes including resilient flooring, tile, paint, wall protection, signage, and trim

• Restoration and protection of adjacent occupied areas

2.2 Mechanical (HVAC) Work

Contractor shall:

• Remove existing mechanical systems serving the renovation area

• Install new VAVs, ductwork, thermostats, diffusers, exhaust fans, and mechanical controls

• Perform HVAC testing, adjusting, and balancing (TAB)

• Complete full HVAC commissioning per VA Master Specification 23 series

2.3 Electrical Work

Contractor shall:

• Demolish existing electrical infrastructure within the designated area

• Install a new transformer, electrical panel, wiring, raceways, receptacles, lighting, and lighting controls

• Perform electrical system commissioning

2.4 Plumbing Work

Contractor shall:

• Remove existing plumbing fixtures, piping, and supporting components to the mains

• Install new fixtures, supply and waste piping, valves, and insulation

• Conduct commissioning per Specification 22 08 00

2.5 Fire Protection

Contractor shall:

• Modify, relocate, and/or replace sprinkler heads

• Replace CPVC piping with black iron as required

• Provide fire alarm system modifications and testing

• Commission fire suppression systems per Division 21

2.6 Abatement

Contractor shall:

• Conduct asbestos abatement in flooring, walls, and a sink unit containing ACM coating

• Perform abatement in accordance with federal, state, and VA requirements

• Provide clearance results and documentation

3. PROJECT PHASING AND FACILITY OPERATIONS

The Asheville VAMC is a 24/7 operational medical facility. Contractor shall:

• Maintain continuous utility services during construction

• Submit utility outage requests 7 days (minor) or 15 days (major) in advance

• Minimize noise, vibration, and dust impacts

• Coordinate all phasing with the COR and medical center leadership

• Ensure access to patient care operations is maintained at all times

4. SAFETY AND SECURITY REQUIREMENTS

Contractor must comply with: • USACE EM 385-1-1

• OSHA 29 CFR 1910 & 1926

• NFPA codes

• VA and WNCVAHCS safety policies

Required safety documentation includes: • Accident Prevention Plan (APP)

• Activity Hazard Analyses (AHAs) for each work phase

• Daily site safety inspections

• Mandatory OSHA-10/30 training compliance

Additional facility requirements: • TB screening (within 90 days)

• Flu vaccination (within 365 days)

• Participation in VAMC emergency drills

• Strict access control and badge requirements

• Adherence to nicotine-free campus policies

5. PERFORMING SERVICES ON-SITE REQUIREMENTS

Contractor must follow all Asheville VAMC facility rules, including: • Working hours: 8:00am–4:30pm, Monday–Friday, unless otherwise approved

• Identification badges for all personnel and subcontractors

• No photography without written CO approval

• No images containing patients, staff, visitors, PII/PHI

• Compliance with emergency notifications and drills

• Adherence to NARA, FOIA, and Privacy Act records management standards

6. SUBMITTALS

Contractor shall submit documentation in accordance with Specification 01 33 23, including:

• Submittal register

• Product data, shop drawings, samples

• Construction CPM schedule

• Quality control plan

• Safety plans (APP, AHAs)

• O&M manuals

• Testing and commissioning plans

• Closeout documentation

7. DOCUMENT CONTROL

Contractor shall:

• Maintain all sensitive information per VA policy

• Use EDMS for document storage and management

• Maintain a complete as-built drawing set throughout construction

• Submit final electronic as-built documents (PDF) within 15 days of completion

8. PHOTOGRAPHIC DOCUMENTATION

Contractor shall provide:

• Monthly exterior progress images

• Weekly interior/exterior site progressions

• Pre-slab, pre-concealment, and above-ceiling exact-built documentation

• Final elevation photography with high-resolution images

9. CLEANUP AND RESTORATION

• Keep work areas clean and free of debris

• Protect adjacent occupied areas

• Restore all damaged finishes, paving, landscaping, and utilities affected by construction

10. WARRANTY

• Provide a comprehensive Warranty Management Plan

• Tag all warranted equipment

• Participate in 4-month and 9-month warranty inspections

• Provide manufacturer and contractor warranty contacts

11. DELIVERABLES

The contractor shall provide.

• APP, AHAs, safety documentation

• CPM schedule and updates

• Submittal register and approved submittals

• Commissioning reports for all systems

• Photographic documentation

• O&M manuals

• As-built drawings

• Warranty documentation

12. PERFORMANCE PERIOD

The estimated construction duration is 183 days, unless modified by the Contracting Officer.

13. CONTRACTOR RESPONSIBILITIES

Contractor is responsible for:

• All labor, materials, supervision, and coordination

• Permits, code compliance, and inspections

• Site security and protection of government property

• Always Maintaining patient and staff safety

• Full compliance with all federal, state, local, and VA regulations